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The Executive Office Staff shall directly support the Chief Executive Officer (CEO) in the day-to-day operations, cross-departmental coordination, and client-facing communication. In a fast-paced freight forwarding, customs clearance, and logistics environment, the role will manage executive administrative duties, prioritize urgent operational queries (customs, shipments, warehousing, and trucking updates), and serves as the primary administrative liaison between the CEO, key clients, shipping lines, customs brokers, and internal teams. 

Responsibilities

1. Executive Office Administration & Governance
2. Cross-Departmental Coordination & Logistics Liaison
3. Meeting Management & Documentation
4. Special Projects & Event Coordination

Job Requirements

Education: Bachelor’s Degree in Business Administration, Office Management, Supply Chain Management, Communications, or a related field

Experience: 2-4 years of experience as an executive assistant, office administrator, or senior office staff, ideally within the freight forwarding, shipping, logistics, or brokerage industry (but not required)

Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong written and verbal communication skills in English and Tagalog.
• Understanding of basic freight logistics terms (e.g., airway bills, bill of lading, customs clearance process) is a major advantage.

Competencies: High attention to detail, proactive problem-solving ability, professional demeanor, and high emotional intelligence. Strong organizational skills, discretion with confidential information, and the ability to multitask effectively in a fast-paced cargo/logistics environment. 

Preference: Candidates currently residing in Quezon City or nearby areas for ease of daily commute.