• Assist with daily administrative duties, maintaining schedules, and coordinating appointments
• Conduct internet research as required for company projects
• Manage emails, directing correspondence and responding as directed
• Prepare, organize, and maintain documents and files
• Perform additional tasks as assigned to support the evolving needs of VABAYI

We are seeking a proactive and organized Virtual Assistant to support our team with various administrative tasks. The ideal candidate will possess strong communication skills and be able to manage multiple priorities efficiently.

Key Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings
• Handle email correspondence and respond to inquiries
• Assist with data entry and document management
• Conduct research and compile reports
• Support project management tasks as needed
• Maintain organization and ensure timely completion of assignments

Executive Virtual Assistant Needed!

Are you an experienced administrative professional with 2+ years in the field?

We're hiring! The ideal candidate is an expert in spreadsheets, excels at research, drafts excellent emails, and is proficient with ChatGPT and Claude.

You must be a leader with a take-charge personality who can work independently after receiving instructions.

If you’re ready to take charge, apply today!

• Conduct online assistance to partners during office hours from Monday to Friday -Daytime
• Provides technical and creative assistance to Hiring Manager
• Schedule meetings and appointments
• Prepare presentation and reports
• Assist with social media management as needed
• Perform other duties to help the Partner's Companies to grow revenue

Company Overview

OnSpot Global is a dynamic startup company specializing in providing top-notch outsourcing solutions, with a particular focus on the logistics industry. While our core expertise lies in logistics, we are also well-equipped to cater to the diverse outsourcing needs of businesses across various sectors.

We are committed to delivering exceptional customer service and building strong relationships with our clients. Our team of experienced professionals provides tailored solutions that meet the unique requirements of each client. We are seeking a highly motivated and results-oriented Virtual Assistant to join our team and contribute to our growth.

Position Overview

Our dynamic team is seeking a highly organized and detail-oriented Virtual Assistant to provide remote administrative, technical, and creative support. This role is ideal for a proactive individual who thrives in a fast-paced environment and enjoys contributing to the success of others.

About the Role

As a Virtual Assistant with a focus on social media management, you'll be a key member of our client's team, providing essential administrative, operational, and digital marketing support. You'll collaborate closely with clients to ensure seamless operations, achieve their goals, and elevate their online presence

Duties and Responsibilities:

Social Media Management:

• Manage and maintain social media accounts for clients.
• Create engaging content, including posts, graphics, and videos.
• Monitor and respond to comments and messages.
• Analyze social media metrics to track performance and identify areas for improvement.
• Develop and implement social media strategies to achieve client goals.



Administrative Support:

• Manage calendars and schedule appointments for internal and external stakeholders.
• Organize and maintain efficient filing systems (electronic and physical, if applicable).
• Coordinate travel arrangements and logistics to ensure seamless business continuity.
• Craft compelling presentations and meeting materials for various audiences.
• Proofread and edit documents to ensure accuracy and clarity.
• Manage email and phone inquiries with professionalism and a courteous demeanor.

Technical Support:

• Provide basic technical assistance to internal and external clients as necessary.
• Manage social media accounts, including content creation, engagement, and community management.
• Assist with data entry and other online administrative tasks to enhance efficiency.
• Maintain and update website content (basic CMS experience may be required).

Creative Support:

• Conduct thorough research and compile comprehensive reports on assigned topics.
• Manage and develop engaging social media content, including graphics and presentations, to drive audience engagement.
• Assist with project management tasks, contributing to successful project completion.

Additional Responsibilities:

• Demonstrate a strong understanding of our company's brand and messaging principles.
• Proactively identify opportunities to improve efficiency and streamline processes, fostering a culture of continuous improvement.
• Remain adaptable and possess a strong desire to learn new skills as needed.
• Work independently and manage time effectively to prioritize tasks and meet deadlines.
• Maintain excellent communication skills (written and verbal) to build positive relationships with internal and external contacts.

Junior Virtual Assistant (Full-Time)

Location: Remote (Hong Kong Timezone - Monday to Friday, and Half Day on Saturday)

Sign-On Bonus:

Successful candidates will receive a PHP 10,000 sign-on bonus upon completion of the application process. Terms and conditions would apply.

We are a fast-growing start-up company seeking a Junior Virtual Assistant to join our dynamic Supply Chain team. As a Junior Virtual Assistant, you will play a critical role in supporting the day-to-day operations of our supply chain processes, from managing purchase orders to preparing inventory reports. This position requires adaptability, a strong work ethic, and a positive attitude, as we continuously refine our systems to find the most efficient workflow. Your ability to learn quickly and collaborate with the team will be essential as we iterate on our processes and implement improvements.

• Assist in the creation, updating, and maintaining the Purchase Order (PO) workflow.

• Arrange shipping, deliveries, and pickups with FedEx and freight forwarders.

• Inventory Management, including SKU updates, stock adjustments, and transfers.

• Maintain and update warranty claims workflows in ClickUp.

• Support after-sales communication through email, Google Chat updates, and other platforms.

• Prepare and conduct weekly supply chain meeting minutes.

• Update and manage supply chain contacts and filing systems.

• Upload new products and maintain product listings in DEAR Inventory.

• Provide support in training new team members on processes and procedures.

• Perform other ad hoc tasks as assigned.

Join us in driving a sustainable future!

• Are you highly motivated and self-driven? Take the INITIATIVE today!
• All training provided, plus training ALLOWANCE
• Work/life balance, full benefits, and incentives, from the comforts of your own HOME!

About Us:

Outsourced Doers is one of the fastest-growing outsourcing agencies, connecting skilled Virtual Assistants with Founders worldwide. We specialize in pairing our clients, who we call ‘Founders’, with hand-picked, highly motivated, and self-driven Virtual Assistants who we specifically train to meet their needs, enabling our online community to succeed in their passions.

The Position:

This role involves working full-time for one of our awesome Founders as their primary contact for all marketing and virtual assistant tasks. This typically includes various forms of online advertising, such as email marketing, social media marketing, websites, marketing funnelsblogs, and other digital channels.

You will work one-on-one with your Founder, and have the opportunity to build a great working relationship and bond with them!

Work Hours:

Our Founders are primarily based in North America, so you must be willing and able to work either the graveyard shift (with a 10% pay premium).

Tasks:

Your tasks with the client may include, but are not limited to:

• Building marketing funnels and system integrations, and troubleshooting technical issues
• Scheduling social media content on platforms such as Facebook and Instagram
• Designing digital collateral like images for social media, PDFs, worksheets, and online course imagery
• Testing and scheduling email marketing campaigns
• Optimizing web and landing pages
• Managing online booking calendars and scheduling meetings
• Handling external communications via email, social media groups and pages, and intercom on behalf of your client
• Performing data entry and file management tasks
• Managing CRM databases
• Overseeing inbox management

The best part is that we provide training for all of the tasks, and we also provide a training allowance during the training period, which typically goes for 1 month.

Note: Doers do not make or receive phone calls.

We offer training allowances to our vibrant, growing team of Filipino Virtual Assistants, covering hundreds of tasks in digital marketing, product creation, customer success, and more.

The Perks:

• Comprehensive Digital marketing training with an allowance
• Full-time, home-based position with full government benefits, including a 13th-month pay
• HMO upon regularization
• Bonus schemes, rewards & recognition programs
• A positive work-life balance and company culture
• Monthly team celebrations
• Free and ongoing training in digital marketing
• A supportive, hard-working, and vibrant team

• Manage emails, calendar appointments, and scheduling.
• Handle administrative tasks such as data entry and document preparation.
• Assist with customer service and communication.
• Coordinate and organize meetings and events.
• Support various operational and project-related tasks as needed.

About Us:

Imperium Blaze Life Insurance Agency Inc. is a forward-thinking insurance agency dedicated to providing innovative life insurance and financial planning solutions. Our mission is to empower clients with the knowledge and tools they need to secure their financial future through tailored insurance products and comprehensive financial strategies. Join our team and be a part of a company that values excellence, integrity, and client success.

Position Overview:

We are looking for a motivated and client-focused Financial Advisor to join our team at Imperium Blaze Life Insurance Agency Inc. In this role, you will be responsible for delivering expert financial advice and life insurance solutions to our clients. You will work closely with clients to understand their needs, develop personalized financial plans, and offer a range of insurance products designed to protect and enhance their financial well-being.

• Client Consultation: Conduct one-on-one consultations with clients to assess their financial goals, needs, and existing coverage.
• Financial Planning: Create detailed financial plans and strategies that address clients’ needs, including life insurance, retirement planning, and investment strategies.
• Insurance Solutions: Recommend and explain insurance products and services that are best suited to meet clients’ financial goals and risk profiles.
• Portfolio Management: Regularly review and manage clients' insurance portfolios, making recommendations for adjustments as necessary to ensure optimal performance and alignment with clients' goals.
• Compliance: Ensure all financial advice and transactions comply with industry regulations and company policies.
• Client Relationship Management: Build and maintain strong relationships with clients through consistent follow-ups, excellent customer service, and tailored financial solutions.
• Market Awareness: Stay updated on market trends, insurance products, and industry developments to provide informed and up-to-date advice to clients

What We Offer:

• Php 20K-40K weekly income
• Local and international travel opportunities
• Free HMO
• Agent Savings Plan

We’re Hiring: Virtual Assistant

Transform your workspace and your career—join us for a flexible work-from-home role that fits your lifestyle! 

We are currently on the lookout for a Virtual Assistant to join our team at Cloudstaff, the #1 workplace everywhere! Get hired from now until December 2024 and get 2 tickets for you and your loved one to this year's year-end party at The Philippine Arena featuring global musicians, Air Supply.  

Role: Virtual Assistant

Work Arrangement: Work from Home

Schedule: Night shift  

Job Description:  

1. Customer Service: 

• Respond promptly to customer inquiries via email, chat, and phone. 
• Resolve customer issues and complaints with professionalism and empathy. 
• Maintain accurate records of customer interactions and transactions. 
• Provide customers with product and service information. 
• Follow up with customers to ensure satisfaction. 

1. Bookkeeping: 

• Manage accounts payable and receivable. 
• Reconcile bank statements and manage financial records. 
• Assist in preparing financial reports and statements. 
• Maintain and organize financial documentation. 
• Support payroll processing and expense tracking. 

1. Sales Outreach: 

• Conduct research to identify potential sales leads and target customers. 
• Assist in creating and sending email marketing campaigns. 
• Follow up with leads and nurture them through the sales pipeline. 
• Schedule and coordinate sales meetings. 
• Maintain CRM (Customer Relationship Management) system with up-to-date information. 

1. Administrative Tasks: 

• Manage and organize company files and documents. 
• Schedule and coordinate meetings, appointments, and events. 
• Prepare reports, presentations, and other documentation as required. 
• Assist with data entry, project management, and other tasks as needed. 

We are looking for a proactive, all-round executive assistant with strong technical and marketing skills.

Who are we:

We are a software agency based in the UK and UAE, building apps for Startup founders around the world. We have a fully remote setup. We are a small but growing team - where delivering quality to our clients is the #1 priority and have an open and informal team culture based on trust and transparency.

Who you’ll be working with:

You’ll be working closely with our founders and management team, making sure they can focus on what they do best.

How we define your success:

• The founder is on top of deadlines, the founder has time to focus 
• You have a list of problems you prevented, rather than a list of problems you solved

Typical Things on your plate:

Marketing Support:

• Content Creation: Draft and post content on LinkedIn, Twitter, and other forums. This includes creating visuals, formatting posts, and engaging with followers by responding to comments.
• Social Media Monitoring: Track post analytics. Keep an eye on relevant communities, identifying opportunities to engage and be visible.

Operations:

• Invoicing and Bookkeeping: Prepare and send invoices, reconcile payments using Xero, and follow up with clients on outstanding payments (SOP provided).
• Client Communication: Handle email correspondence, keeping the founders’ inbox organized and ensuring timely responses.
• Calendar Management: Keep track of scheduling, rescheduling, and any time-sensitive tasks to ensure everything runs smoothly.
• Client Onboarding: Guide new clients through the onboarding process, set up necessary tools like ClickUp to ensure a smooth start.

General Admin Support:

• Reminders and Follow-ups: You are excellent at managing your tasks. You take notes during meetings and ensure that follow-up tasks are completed.
• Task Management: Use ClickUp to track and manage tasks, ensuring that nothing falls through the cracks.
• SOPs and Automation: Update standard operating procedures (SOPs) as needed and identify opportunities to automate tasks using tools like Zapier or Make.com.
• Candidate Screening: Review incoming resumes, shortlist candidates for technical roles, and assist in coordinating interviews.

Personal Assistance:

• Bills and Payments: Handle personal tasks like paying bills, making regular transfers, and ordering items online.
• Travel and Research: Assist with booking travel, researching personal projects, and handling other miscellaneous tasks that might come up.

What is in it for you:

• A key role in a young and dynamic team that is changing the future of our clients
• Working closely with 2 complementary founders
• Working with in a open, supportive and positive team culture
• A setting where initiative is appreciated and rewarded

Benefits

· Competitive salary

· Training budget and time

· Working hours: Our regular working hours are 8am GST- 6pm. 

• We’d like for you to triage all email before 6am GST. 
• We normally post content at 6pm GST
• Other working time is flexible – you set your own work rhythm, with the only requirement that at least 60-70% of your standard work hours fall between 8am-6pm GST and meeting times are respected and you are available on Slack for quick turnarounds.

Company: TMG Entertainment

Project: El Rogue (Feature Film)

Location: Philippines

Pay: $16/day with $2/hour overtime pay

About the Project:

TMG Entertainment is currently producing El Rogue, an exciting feature film set to make waves in the industry. As part of our dynamic team, you’ll be working alongside experienced professionals to bring this vision to life.

We are seeking an energetic and detail-oriented On-Call Production Assistant to join our team. This role is perfect for someone who is passionate about film production and eager to gain hands-on experience in the industry.

• Assist with daily production tasks as assigned by the Production Coordinator or other department heads.
• Support various departments including art, camera, sound, and wardrobe with set-up, tear-down, and maintenance.
• Run errands, deliver messages, and provide general assistance on set.
• Help maintain a clean and organized set, ensuring all equipment and materials are in their proper places.
• Assist with crowd control during shoots, ensuring a smooth and safe working environment.
• Perform other duties as needed to support the production team.

AllForU is a Singapore youth marketing tech company. We are looking to expand our admin team. We are hiring detailed oriented admins who are confident of ensuring our administrative are upkeep and are proficient in both spoken and written English which will be used on a daily basis.

We are looking for professionals with at least 1 years of working experience. However, Final-year university student and fresh graduate are welcome to apply as well.

Benefits:

- Work from home role

- Full time - Monday to Friday, 9am to 6.30pm (Tues to Sat or Sun to Thurs

- We honor Philippines Holidays

- 13th month performance bonus

- Direct report to CEO

Your main responsibilities may include but are not limited to:

• Data Quality & Accuracy Operations: Work heavily on electronic records, which can involve data research; (sorting, reviewing and cleaning) data entries; and approving data entries to ensure data quality and accuracy standards are achieve. You will need to adjust your work schedule accordingly to the events needed to support.
• Improve Revenue Through Data: Analyse data quality trends that impact the company’s revenue and develop solutions that resolve/enhances it. Creating reports that detail data quality issues and solutions for senior leadership
• Resolve Data-Quality Issues: Resolve issues surrounding bad data. Outreach and provide immediate support and responses to stakeholders that provided bad data to resubmit correct data.
• Maintain In-app Service & Rewards Inventory: Maintain, research and implement new digital inventories within Eunico App: missions, quest, rewards and user management.
• International Team: Working closely in an english-speaking environment with a cross-functional global team across Singapore, Philippines and Myanmar. Reporting directly to Senior Sponsorship Executive and CEO.
• Create post for our instagram and telegram accounts 

Requirements:

• Proficient and confident in both spoken and written English.
• Analytical mindset.
• Excellent attention to fine details.
• Able to work independently
• Proficient with computers.
• Fast internet connection and have backup power generator/battery
• (Bonus) Have experience using adobe illustrator, instagram posting, telegram posting

Personality:

• Must be vibrant and highly self-motivated.
• Able to handle a stressful work environment.
• A good team player as we work as a tight-knitted team.
• Confidence in managing multiple projects and deadlines effectively.

If you believe you have what it takes, please submit your application through this job form and we will get back to you asap. Please copy and paste the link below in your browser.

USE JOB CODE : 202

Only shortlisted candidates will be contacted.

Our family is looking for a Content Creator and Personal Assistant for my Husband, Chad. He is a former Politician/Lawyer who plans on becoming an Online Influencer, Thought Leader and Consultant for the Mining, Wildlife and Indigenous Relations sectors. He would also like to become an Motivational Speaker for Indigenous leaders and youth, particularly the young men. Chad also plans on writing a book in the near future. He spends his time between Western Canada and the Philippines.

Your job would entail creating content about Chad throughout his work-related travels, speaking events and other initiatives throughout Western Canada, including remote travels into the wilderness as he goes hunting with his colleagues and family members. Chad is also an avid advocate for cultural revitalization of indigenous cultures and health/fitness, and would want to promote content about these aspects of his life as well. 

The successful candidate would be expected to: 

• Travel back and forth between Canada and the Philippines multiple times throughout the year (those without the ability to get a Canadian travel Visa should NOT apply);

• Be an experienced and energetic male (aged 25+) who is passionate about health and fitness;

• Create, catalogue and disburse content about Chad on multiple social media and other online platforms (ie. LinkedIn, Instagram, TikTok, Facebook, X, personal website etc.); 

• To assist Chad in organizing speaking engagements and other initiatives with various third parties through online and in-person communications; 

• To assist Chad in-person during his speaking engagements as necessary throughout Canada and possibly in other countries from time to time; 

• To assist Chad in setting up and meeting commitments on non-work related appointments and initiatives (ie. health-related appointments, dealing with business administrative duties etc.)

• To assist Chad’s family with other business and household tasks when not working on other initiatives/tasks as mentioned above;

An AI project that has secured tens of millions in funding and is supported by top institutions.

Job Title:Executive Assistant to the CEO

Location: Remote, with travel required

Overview:

The Executive Assistant (EA) to the CEO will be a trusted right-hand, providing high-level support with a focus on excellent communication, discretion, and strategic alignment. This role requires exceptional drafting skills in multiple languages, the ability to communicate clearly and concisely, and a high degree of judgment in managing sensitive and complex situations. The EA will handle critical administrative and operational tasks, engage with stakeholders, and ensure the CEO’s priorities are met across product, go-to-market, and operations.

Key Responsibilities:

1. Expert Communication and Drafting:

• Draft, edit, and respond to communications on behalf of the CEO, ensuring clarity, conciseness, and professionalism.
• Communicate effectively in English, Chinese, and other preferred languages, maintaining a high standard of written content.
• Use extreme judgment and discretion in managing confidential and sensitive information.

2. Daily Briefing and Team Coordination:

• Provide daily briefs updating the CEO on team activities, project status, and key developments across product, operations, and market strategies.
• Interface with the team and external partners on behalf of the CEO, ensuring smooth communication and project alignment

3. Stakeholder and Relationship Management:

• Engage with stakeholders, partners, clients, and Open Data Labs, managing high-level relationships with professionalism and tact.
• Coordinate meetings, events, and communications, ensuring the CEO is well-prepared and supported in all engagements.

4. Diary and Task Management:

• Manage the CEO’s calendar, prioritizing engagements and ensuring time is allocated effectively.
• Organize and coordinate travel arrangements, accompanying the CEO as needed and managing all logistical details.

5. Operational and Strategic Support:

• Assist with management responsibilities across all areas under the CEO’s purview, including strategic product initiatives, operational oversight, and market execution.
• Provide support on special projects, delivering insights and recommendations that align with the CEO’s vision and strategic goals.

6. Discretion and People Skills:

• Exercise extreme discretion and judgment in all aspects of the role, handling sensitive information with the utmost confidentiality.
• Demonstrate exceptional interpersonal skills, effectively managing interactions with diverse teams and high-level stakeholders.