WORK FROM HOME

This position that involves handling responsibilities related to both human resources and accounting functions within an organization. This dual role requires a diverse skill set to effectively manage various aspects of employee relations, financial transactions, and compliance. Below are key responsibilities typically associated with an HR and Accounting Specialist:

Admin Responsibilities:

• Help in the recruitment process, including job posting, candidate screening, and interviews if needed.
• Address employee inquiries and concerns.
• Assist in resolving workplace conflicts and issues.
• Administer employee benefit programs, including health insurance, retirement plans, and other perks.
• Provide information and guidance on benefits to employees.
• Implement and enforce HR policies and procedures.
• Ensure compliance with labor laws and regulations.
• Support performance appraisal processes.
• Assist in the development and implementation of performance improvement plans.
• Coordinate employee training programs.
• Identify and address training needs within the organization.

Accounting Responsibilities:

• Maintain accurate and up-to-date financial records.
• Record financial transactions in ledgers and accounting software.
• Process payroll, ensuring accurate and timely payments to employees.
• Handle payroll tax filings and compliance.
• Manage accounts payable functions, including invoice processing and payments.
• Handle accounts receivable, invoicing, and collections.
• Generate financial reports for management review.
• Assist in budget preparation and financial forecasting preparation
• Prepare documentation and assist in audits conducted by internal or external auditors.
• Ensure compliance with tax regulations and assist in the preparation of tax returns.
• Stay informed about changes in tax laws affecting the organization.

Qualifications:

• Accepting applicants within Metro Manila only
• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field.
• Proficiency in HRIS and accounting software (e.g., SAP, QuickBooks) is essential. Strong Excel skills and the ability to handle payroll and financial reporting are crucial.
• Understanding of Philippine labor laws, tax regulations, and compliance requirements in HR and accounting.
• Excellent verbal and written communication skills, with the ability to manage sensitive information confidentially.
• Strong analytical and problem-solving skills, capable of managing multiple priorities in a dynamic environment.
• A collaborative mindset, with a focus on supporting team objectives and company culture.
• Strong phone contact handling skills and active listening.

• Manages client farming activities through cold emailing and cold calling.
• Prepares and delivers presentations and pitches to clients.
• Prepares and delivers presentations and pitches to clients.
• Coordinates & conducts inspections, property features, leasing rates, and terms with clients.
• Negotiates commercial terms on behalf of clients.
• Secures new opportunities through prospecting, networking, and upselling to current clients.
• Uses advanced sales techniques to identify the needs of Occupiers and Providers.
• Provides leasing availability, market conditions, and property value information through research.

We are seeking a proactive and communicative Liaison Officer with strong skip tracing skills to serve as the primary point of contact between our organization and stakeholders. The ideal candidate will be responsible for fostering strong relationships, ensuring smooth communication, and efficiently locating individuals or information using various investigative techniques.

• Serve as the main point of contact between the organization and external partners.
• Facilitate clear and effective communication to ensure alignment of goals.
• Identify and address any issues or concerns raised by stakeholders.
• Utilize skip tracing techniques to locate individuals, verify information, and gather necessary data.
• Collaborate with internal teams to gather and relay important information.
• Assist in the coordination and execution of meetings, events, and other related activities.

• Deliver packages and documents promptly within designated routes.
• Maintain accurate records of deliveries.
• Communicate effectively with clients and team members.
• Ensure the safe handling of all items.
• Adhere to traffic laws and safety regulations.

• To maintain communication between the company and its legal department. They keep the company updated on any legal changes that might affect it and also work to resolve any legal disputes that might arise.
• The legal liaison is responsible for reviewing, editing and preparing legal documents.

•  Facilitate business registration processes, including coordination with SEC, DTI, and BIR.
• Ensure compliance with all regulatory requirements by preparing and submitting necessary documents on time.
• Manage licensing, permits, and other certifications required for business operations.
• Handle document management, including filing, organizing, and maintaining records.
• Coordinate communication between internal teams and external agencies, ensuring smooth and efficient operations.
• Manage scheduling for submissions, appointments, and meetings related to regulatory tasks and other tasks that may be added from time to time.

Skills and Competencies:

•  Knowledge of business registration and compliance processes with government agencies like LGU, SEC, and BIR.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills for effective coordination with various stakeholders.
• Proactive, reliable, and able to work independently with minimal supervision

• Maintain thorough knowledge of the business, as well as an understanding of how that impacts the other entities of contact
• Monitor, coordinate, and communicate the strategic objectives of the business
• Collaborate and communicate successfully with other entities outside of the business
• Work with other staff members to develop a greater understanding of the business and any issues that arise
• Develop and foster relationships with the community, stakeholders, and other entities
• Collect, analyze, and utilize data and feedback to identify opportunities to improve the relationship between the business and the other entity
• Compile reports about particular incidents, events, or updates about an important issue for the business
• Proactively solve conflicts and address issues that could occur between the business and the other entity
• Promptly respond to incidents and other events as necessary
• Act as a positive representation of the business to the community

SmartBite is Southeast Asia’s fastest-growing Food Tech platform, transforming workplace meals with the freshest food from the best suppliers and restaurants. We are committed to digitizing meal management for corporations, optimizing with cutting-edge technology, and enhancing workplace canteens. We started in Malaysia, expanded to the Philippines, and now Singapore. Join us on our mission to provide every workplace with the highest quality of food and service.

Position Overview:

We are seeking a highly reliable and motivated Liaison Officer to join our team. The successful candidate will be responsible for collecting cheques from clients, making bank payments, and performing other clerical tasks. This role requires daily travel, and the candidate must have their own motorbike.

• Collect cheques from clients at various locations.
• Make bank payments and handle other banking transactions as required.
• Perform clerical tasks such as filing, and document management.
• Maintain accurate records of all transactions and interactions with clients.
• Ensure timely and secure delivery of documents and cheques.
• Assist with other administrative duties as assigned by the management.

Liaison officers have varied responsibilities depending on their role and industry, including:

• Facilitating communication: Acting as a link between organizations to ensure effective information exchange.
• Collaborating with teams: Working with team members to coordinate efforts and share resources.
• Gathering information: Collecting and analyzing data to understand the needs of the groups they represent.
• Building relationships: Establishing strong ties through meetings and events to enhance collaboration.
• Providing support: Assisting organizations by answering questions and offering resources.

• Promote Company Image: o Serve as a positive and professional representative of the company through courteous and efficient service.
• Deliveries: o Safely deliver packages, documents, and office supplies to locations within NCR/Metro Manila. Ensure secure and timely handling of sensitive materials.
• Phone and Admin Support: o Answer and route phone calls, manage billing, and reconcile cash receipts.
• Courier Services: o Handle shipping and courier coordination, including pick-ups and drop-offs, ensuring timely delivery.
• Client Deliveries: o Deliver important documents to clients, maintaining professionalism.
• Motorcycle Usage: o Use your own motorcycle for transportation (maintenance and fuel provided by the company).
• Field Work: o Travel to various locations within NCR/Metro Manila for deliveries and tasks.
• Other Duties: o Assist with any additional tasks assigned by the employees.

• Coordinates with different government agencies (municipals, PHIC, DOLE, etc.) and corporate accounts.
• Liaises and transacts to difference banks.
• Route documents and checks for signature

• Communication
• Coordination
• Problem-solving
• Representation
• Reporting

• Process all government related documents and transactions in LGUs and other Government Agencies
• Work with Compliance Team to facilitate or process business permit applications and other permits needed by the company
• Monitoring of company vehicle records and schedule of PMS
• Point person for the company mobile phone requests and concerns
• Perform other clerical / administrative task
• Other task that may be assigned from time to time

Location: Mindbridge, 22nd Floor Strata 100 Bldg., F. Ortigas Jr. Road, Ortigas, Pasig City

• Acts as company representative to ensure effective communication and coordination between various government agencies, private entities and offices.
• Liaise with government institutions and organizations for the permits needed by clients.
• Process government permits and licenses in relation to business registration, building permit, occupancy permit, DOLE, FDA etc.
• Ensure permits and records are regularly updated and renewed
• Monitor and update the company regularly on the status of any applications for business registrations, visas, and other permits and licenses.
• Responds to queries and complaints
• Perform admin functions such as documentation, printing, scanning, and filing.
• Assist in other areas/functions that may be assigned

Jimwell Builders is seeking a skilled Liaison Officer to facilitate communication between our company and clients, stakeholders, and regulatory bodies. The ideal candidate will ensure smooth project coordination and address any concerns efficiently.

Responsibilities:

• Act as the primary point of contact for clients and stakeholders.
• Facilitate communication and coordination between project teams and external parties.
• Prepare and maintain project documentation and reports.
• Address client inquiries and resolve issues promptly.
• Ensure compliance with relevant regulations and standards.
• Assist in project planning and implementation.