As an Operations and Compliance Associate based in the Philippines, you'll play a crucial role in supporting our day-to-day operations and ensuring regulatory compliance. This position is perfect for recent graduates looking to kickstart their career in fintech.

You will lead the build of our compliance operations, and serve as the point of contact to our compliance partners and internal teams for all Money Service Business compliance needs.

In this role, you will design and implement compliance operations, including policies and procedures and a system of controls. You will also build AML and KYC programs leveraging technology.

• Support the development and implementation of compliance policies and procedures
• Help monitor transactions for potential fraud or money laundering activities
• Contribute to Know Your Customer (KYC) processes and documentation
• Collaborate with cross-functional teams to improve operational efficiency
• Assist in daily operations, including customer support and transaction processing
• Stay updated on relevant regulations and assist in implementing necessary changes
• Participate in creating reports for management and regulatory bodies
• Manage the engagement of third party firms, performing any policies/procedural reviews and due diligence; evaluate risk-mitigation vendor capabilities

WORK FROM HOME

This position that involves handling responsibilities related to both human resources and accounting functions within an organization. This dual role requires a diverse skill set to effectively manage various aspects of employee relations, financial transactions, and compliance. Below are key responsibilities typically associated with an HR and Accounting Specialist:

Admin Responsibilities:

• Help in the recruitment process, including job posting, candidate screening, and interviews if needed.
• Address employee inquiries and concerns.
• Assist in resolving workplace conflicts and issues.
• Administer employee benefit programs, including health insurance, retirement plans, and other perks.
• Provide information and guidance on benefits to employees.
• Implement and enforce HR policies and procedures.
• Ensure compliance with labor laws and regulations.
• Support performance appraisal processes.
• Assist in the development and implementation of performance improvement plans.
• Coordinate employee training programs.
• Identify and address training needs within the organization.

Accounting Responsibilities:

• Maintain accurate and up-to-date financial records.
• Record financial transactions in ledgers and accounting software.
• Process payroll, ensuring accurate and timely payments to employees.
• Handle payroll tax filings and compliance.
• Manage accounts payable functions, including invoice processing and payments.
• Handle accounts receivable, invoicing, and collections.
• Generate financial reports for management review.
• Assist in budget preparation and financial forecasting preparation
• Prepare documentation and assist in audits conducted by internal or external auditors.
• Ensure compliance with tax regulations and assist in the preparation of tax returns.
• Stay informed about changes in tax laws affecting the organization.

Qualifications:

• Accepting applicants within Metro Manila only
• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field.
• Proficiency in HRIS and accounting software (e.g., SAP, QuickBooks) is essential. Strong Excel skills and the ability to handle payroll and financial reporting are crucial.
• Understanding of Philippine labor laws, tax regulations, and compliance requirements in HR and accounting.
• Excellent verbal and written communication skills, with the ability to manage sensitive information confidentially.
• Strong analytical and problem-solving skills, capable of managing multiple priorities in a dynamic environment.
• A collaborative mindset, with a focus on supporting team objectives and company culture.
• Strong phone contact handling skills and active listening.

• Manages client farming activities through cold emailing and cold calling.
• Prepares and delivers presentations and pitches to clients.
• Prepares and delivers presentations and pitches to clients.
• Coordinates & conducts inspections, property features, leasing rates, and terms with clients.
• Negotiates commercial terms on behalf of clients.
• Secures new opportunities through prospecting, networking, and upselling to current clients.
• Uses advanced sales techniques to identify the needs of Occupiers and Providers.
• Provides leasing availability, market conditions, and property value information through research.

The Compliance Officer is responsible for ensuring that the organization adheres to all relevant safety regulations and permit requirements. This role involves managing the permit application and renewal process, maintaining safety compliance across all operations, and addressing any issues related to regulatory standards. Moreover, they play a critical role in mitigating risks and ensuring the organization’s operations are legally compliant.

ENTEPRISE RESOURCE PLANNING (ERP)

1. Accounting System Maintenance / Business Process Analysis
2. Conduct Scheduled Training Programs on the current ERP system

Create ERP module for newly hires

1. HUMAN RESOURCE INFORMATION SYSTEM (HRIS)
2. SYSTEM INTEGRATION
3. SYSTEM PROJECTS AND PROCESS IMPROVEMENTS
4. COMPLIANCE SYSTEM AUDIT

• Compliance (External Entities such as but not limited to SEC, BSP, BIR, CIC, Banks, Investors)

• Takes the lead and assumes accountability of fulfilling Legal compliance requirements. Coordinates with concerned parties as needed.

• Provides reports consistently to keep the management and concerned parties informed of compliance issues and deadlines.

• Monitors the progress of compliance efforts with support from Internal Audit as needed.

• Maintains current and extensive knowledge of the laws and regulatory guidelines by which the company is required to comply with

• Proactively informs (e.g. through emails, formal documentation) concerned parties of any new regulations or updates that could possibly impact fulfillment of compliance requirements.

• Ensures familiarity of concerned parties with compliance requirements

• Works with external auditors and examiners during regulatory compliance examinations; subsequently coordinates queries, findings, and recommendations with concerned departments/ process owners.

• Maintains a systematic and orderly filing of all compliance documents.

• Develops and implements company policies and regulations.

• Oversees all business operations relating to compliance including policies and procedures

• Designs, monitors and implements an effective control system to deal with violations of legal rules and internal policies

• Regularly assesses the efficiency of control systems and recommends effective improvements

• Reviews and evaluates company procedures and reports to identify hidden risks or common issues

• Coordinates with different department managers to review all departmental compliance policies

• Performs periodic audits on company procedures and processes

• Leads employee training sessions on legal and compliance issues

• Supervises compliance officers and team

• Conducts seminars and trainings required by law for covered institutions such as the Anti-Money Laundering Act and Data Privacy Act, among others

• Concurrent Position

• Sits as the Data Protection Officer of the Company

• Others

• Holds other position/s and performs other duties that may be assigned from time to time by the Board of Directors, and/or any Committee of the Board provided that it may not give rise to any conflict-of-interest situation, and that the main function of the office remains to be that of a Compliance Manager

• Bachelor Graduate of any related course
• Capable of using MS Office
• Able to perform clerical and administrative duties

• Formulates Internal Audit Calendars (ISO 9001:2015, ISO 22000:2018, ISO 14001:2015) of the company.                                                     
• Prepare the materials (including presentations), amenities (where applicable) and venue for the conduct of Internal,  
• Customer and 3^rd party audits. Function as audit guide for 2nd and 3rd party audits. Collate and follow up the 1^st, 2^nd and 3rd party audit reports & its actions. Update the ledger and coordinate with the auditors for the closure.
• Designated Internal Auditor and assist in organizing an Internal Audit activity. Lead an Internal Audit sub-team and assist in organizing an Internal Audit activity. Collect concerns on the conduct of internal audit and submit report on this
• With recommended improvement actions.
• Follow-up the monthly submission of Objectives and Targets of all areas. Review the results and coordinates with PIC for the correction. Encodes the result for Summary Trending. Monitors and update the action plans of the department’s goals.
• Prepare reports for Management Review and for IMS meetings with analysis of issues and its proposed improvement actions.
• Receive, control, maintain and distribute Systems documents in accordance with Document Control Center (DCC) Procedures,
• Work instructions and Forms. Coordinate with authors and users on concerns on the document and facilitates the regular review or as needed.
• Ensure and maintain the proper filing and disposal of all area of responsibility documents, records and electronic data.
• Responsible for all regulatory and legal certifications, permits and other related tasks.
• Adhere to Company rules and regulations including ISO, Safety, GMP-SSOP, Food Safety practices and standards, and other Departmental procedures.
• Perform other tasks that may be assigned by management from time to time.

• Monitor compliance with laws and regulations in the manufacturing and distribution sectors.
• Develop and implement compliance programs.
• Conduct training sessions for staff on compliance procedures.
• Perform audits and assessments to identify risks.
• Liaise with regulatory bodies and respond to inquiries.

• Work with different departments to create or update their KPIs and metrics aligned with the company’s standards, policies, and procedures.
• Create sound internal controls and monitor adherence to them. Any deviations to the process must be recorded and corrective actions must be placed to avoid recurrence.
• Proactively audit processes, practices, and documents to identify weaknesses and ensure compliance.
• Regularly evaluate business activities to assess compliance risk.
• Developing new practices and methodologies for the measurement of compliance risk;
• Provides reports regularly, as directed or requested, to keep the Management informed of the operations and progress of compliance efforts;
• Ensuring that government regulations, policies, and procedures are followed by the company.
• Conducting an annual review of all business processes to ensure compliance with the policies and guidelines.
• Communicating new guidelines issued by Management to various departments of the company, thereby ensuring compliance with the guidelines issued;
• Ensuring that all employees within the company are trained in regulatory and process compliance-related matters and are performing their functions in compliance with the rules, regulations and company’s internal policies;
• Providing support and proper guidance to all departments, including operations that have queries related to regulatory and process compliance.
• Perform other ad-hoc activities that may be assigned from time to time.  

• Monitor compliance with regulatory requirements and internal policies.
• Conduct risk assessments and report findings to management.
• Develop and deliver training programs on compliance issues.
• Stay updated on industry regulations and emerging trends.
• Collaborate with various departments to maintain compliance culture.

• General Legal Environment and Regulation - Ensures compliance by the parent company and all its affiliates with all relevant national and local laws, rules and regulations affecting the various facets of operations
• Contracts and Documents Management - Documents all transactions entered into by the parent company and its affiliates by way of enforceable and valid contracts vis-à-vis suppliers, contractors, buyers, retail partners, consultants, financial institutions, joint ventures etc.
• Litigation - Undertakes or oversees the litigation of various cases including the parent company and its affiliates. Undertakes measures to minimize if not altogether avoid legal risks.
• Internal and External Coordination - Assists and advises all divisions of the parent company and its affiliates in all legal issues and concerns, and provide speedy feedback. Resolves legal issues and concerns affecting any division.
• Corporate Regulation - Ensures compliance with all laws and regulations governing listed companies and ordinary companies. Various reporting compliances to the SEC and PSE for listed and non-listed companies. 

The Compliance Engineer will be responsible for managing and ensuring adherence to the company’s management systems related to ISO 9001, ISO 14001, IATF 16949, ISO 45001, ISO 26000, and Zero Carbon Emission initiatives. This role will focus on maintaining compliance with these standards, facilitating audits, and promoting a culture of continuous improvement and sustainability within the organization.

• Address compliance-related inquiries and provide subject matter expertise to other departments.Responsible the financial compliance processes within the organization, ensuring that all accounting activities align with regulatory standards, internal policies, and ethical practices.
• This role involves monitoring internal controls, ensuring accuracy in financial reporting, and staying updated on regulatory changes.
• Stay updated on changes in laws and regulations that may impact the organization's financial practices.
• Review financial records, reports, and statements for accuracy, completeness, and adherence to regulatory standards.
• Supervise and provide guidance to a team of compliance accountants, ensuring they adhere to regulatory and company standards.
• Prepare and review compliance reports for submission to regulatory bodies and internal management.
• Present periodic compliance reports to senior management, highlighting any areas of concern.
• Collaborate with departments such as legal, audit, finance, and operations to ensure cohesive compliance practices across the organization.

Description :

• Prepare and file corporate income tax and VAT returns for CSC and subsidiaries.
• Prepare and file monthly, semi-yearly and yearly tax reports and withholding taxes to the tax authorities.
• Prepare and file capital gains tax returns and documentary stamp tax returns, as required for certain transactions.
• Attend tax audits and respond/resolve issues with tax authorities in Philippines.
• Perform tax accounting and its reconciliation based on Philippine Financial Reporting Standards.
• Perform research and analysis on Philippines’ tax issues and identify tax planning opportunities.
• Participate in tax projects as and when assigned by management.
• File applications to obtain Certificate Authorizing Registration (CAR) for newly acquired entities.
• Performs other duties that may be assigned from time to time by the immediate superior.
• Performs in part or full the duties and responsibilities enumerated above for other Real Estate subsidiaries and affiliates.
• Monthly cycle of reporting
• Year end submission of reports - Auditors and other government offices