Position: Procurement and Supply Chain Manager

Number of hours: 40 hours/week

Schedule: NZST 

Primary Objective:

• Coordination of the organization's end-to-end supply chain, including finished goods, domestic and imported raw materials, packaging, procurement, planning, warehousing, transport, and distribution, while overseeing the efficient execution of operational processes across all aspects

Tasks required:

• Reporting to the COO, this role will involve working closely with the Warehouse Manager, 3PL Managers, Accounts, Sales and Marketing teams, as well as key external suppliers.
• Manage the procurement of all raw materials and packaging and negotiate contracts with key suppliers across all supply chain functions.
• Manage the planning function with the sales, marketing, and finance teams to ensure high levels of customer service while optimizing inventory through accurate forecasting.
• Identify opportunities for improvement across the operations department to simplify processes for successful stock movement and inventory management.
• Compare actual versus budgeted cost performance, providing clear explanations for any overspend.
• Management of all inbound and outbound transport requirements for finished goods, domestic and imported raw materials, and packaging to designated warehouses.
• Management of all retail chain orders, including DSD (Direct Store Delivery) and DC (Distribution Center) deliveries, for all retail customers.
• Develop and maintain agreed standardized KPIs covering inventory management, DIFOT (Delivery In Full, On Time), customer service, efficiency, and productivity in the warehouse(s) and transport operations.
• Implement and manage the procurement function within the organization to ensure best practice procurement and reduce supplier expenditure over time.
• Benchmark, identify internal best practices and the reasons for them; if appropriate, introduce these practices across the warehouse and transport network. Compare identified internal best practices to external benchmarks with a view to further improvement.
• Develop S&OP (Sales and Operations Planning) within the business, driving accurate demand and supply forecasting.
• Maintain a high level of security to protect company assets, including monitoring the level of stock and other asset losses, ensuring inventory accuracy by comparing physical stock to book stock, and maintaining an appropriate asset register against which capital items are counted and checked off.
• Perform other ad hoc tasks as assigned.

WORK FROM HOME

This position that involves handling responsibilities related to both human resources and accounting functions within an organization. This dual role requires a diverse skill set to effectively manage various aspects of employee relations, financial transactions, and compliance. Below are key responsibilities typically associated with an HR and Accounting Specialist:

Admin Responsibilities:

• Help in the recruitment process, including job posting, candidate screening, and interviews if needed.
• Address employee inquiries and concerns.
• Assist in resolving workplace conflicts and issues.
• Administer employee benefit programs, including health insurance, retirement plans, and other perks.
• Provide information and guidance on benefits to employees.
• Implement and enforce HR policies and procedures.
• Ensure compliance with labor laws and regulations.
• Support performance appraisal processes.
• Assist in the development and implementation of performance improvement plans.
• Coordinate employee training programs.
• Identify and address training needs within the organization.

Accounting Responsibilities:

• Maintain accurate and up-to-date financial records.
• Record financial transactions in ledgers and accounting software.
• Process payroll, ensuring accurate and timely payments to employees.
• Handle payroll tax filings and compliance.
• Manage accounts payable functions, including invoice processing and payments.
• Handle accounts receivable, invoicing, and collections.
• Generate financial reports for management review.
• Assist in budget preparation and financial forecasting preparation
• Prepare documentation and assist in audits conducted by internal or external auditors.
• Ensure compliance with tax regulations and assist in the preparation of tax returns.
• Stay informed about changes in tax laws affecting the organization.

Qualifications:

• Accepting applicants within Metro Manila only
• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field.
• Proficiency in HRIS and accounting software (e.g., SAP, QuickBooks) is essential. Strong Excel skills and the ability to handle payroll and financial reporting are crucial.
• Understanding of Philippine labor laws, tax regulations, and compliance requirements in HR and accounting.
• Excellent verbal and written communication skills, with the ability to manage sensitive information confidentially.
• Strong analytical and problem-solving skills, capable of managing multiple priorities in a dynamic environment.
• A collaborative mindset, with a focus on supporting team objectives and company culture.
• Strong phone contact handling skills and active listening.

• Manages client farming activities through cold emailing and cold calling.
• Prepares and delivers presentations and pitches to clients.
• Prepares and delivers presentations and pitches to clients.
• Coordinates & conducts inspections, property features, leasing rates, and terms with clients.
• Negotiates commercial terms on behalf of clients.
• Secures new opportunities through prospecting, networking, and upselling to current clients.
• Uses advanced sales techniques to identify the needs of Occupiers and Providers.
• Provides leasing availability, market conditions, and property value information through research.

The position undertakes to purchase materials according to established MEC standard of unwavering quality, on time delivery and best price possible.

Reporting to local Head of Strategy and Operations, the candidate will be expected to:

• Identify, assess, and select potential suppliers based on price, quality, and reliability.

• Monitor supplier performance and resolve issues related to product quality, delivery times, and contract terms.

Negotiate with vendors to secure the best terms, including pricing, payment terms, and delivery schedules.

• Work within approved budgets for procurement activities, ensuring cost-effective purchasing.

• Prepare regular reports on purchasing activities, costs, and potential areas for savings

• Ensure compliance with company policies, legal requirements, and industry regulations

• Maintain accurate and up-to-date records of all purchasing documents and contracts.

• Maintain purchase records, including purchase orders, supplier agreements, invoices, and inventory reports

• Propose and implement improvements in procurement processes to increase efficiency and reduce costs.

The Purchasing Officer is responsible for outsourcing materials essential for the company’s daily operations. This role includes identifying alternative suppliers to mitigate potential delays should a primary supplier be unable to fulfill orders, while consistently seeking the most effective and cost-efficient options. Furthermore, the Purchasing Officer assists in the ordering of products and services, ensuring timely delivery to enhance customer satisfaction and foster continuous improvement in operational processes.

Duties and Responsibilities:

• Responsible for sourcing and purchasing the materials, equipment, and services that the organization needs to function effectively.
• Develop and maintain professional relationships with all suppliers and prepare reports for all purchasing departments and provide support to all managers to plan and execute all purchasing processes and provide an effective interface with all departments.
• Maintains and enters purchase requisitions.
• Evaluate offers from vendors and negotiate better prices.
• Follow up with suppliers, as needed, to confirm or change orders.
• Coordinates with suppliers regarding terms of payment.
• Receives and verifies purchase request.
• Prepares list of items for pick up, drop off and for purchase.
• Answers inquiry from suppliers.
• Performs other duties/tasks that maybe assigned from time to time.

• Check and verify approved Purchase Requests (PRs) in the system and convert these into Purchase Orders (POs).
• Send bids to suppliers and negotiate the price with the winning bidder before issuing the PO
• Initiate the preliminary accreditation of vendors and suppliers according to standard operating procedures. Facilitate Vendor Master creation
• Assist in conducting the annual performance review of frequently tapped vendors and generate a preferred suppliers list
• Maintain records and documents, including Importation Files.
• Demonstrate the Roche values of Integrity, Courage and Passion while carrying out job responsibilities and accountabilities and comply with the Roche Code of Conduct and all Healthcare
• Compliance policies and regulations in all interactions and situations.

1. Responsible for procurement of Spare Parts for Heavy Equipment and Vehicles and some construction materials

2. Must have technical knowledge regarding specifications of spare parts.

3. Canvassing of items, sourcing, and negotiating with the supplier (Price and Terms of Payment).

4. Coordinates with suppliers, follow-up, and monitor deliveries of materials/spare parts.

5. Ensures that all parts and supplies requirements to be delivered are completely covered with corresponding Purchase Orders.

6. Constantly coordinates with various end-users in relation to the specifications of requested items.

7. Responsible for sourcing substitute items/materials/spare parts (whether local or imported ones) in cases where requisitioned items are no longer available in the market and endorse the same to the end-user for their evaluation.

8. Prepares purchase orders via ERP.

9. In-charge with monitoring the status of requested items assigned to him and prepares daily, weekly and monthly PRS status report and endorses to the Purchasing Clerk for consolidation.

10. Performs other related tasks as may be assigned to him from time to time.

• Develop procurement strategies that are inventive and cost-effective.
• Sourcing and engaging reliable suppliers and vendors.
• Negotiate with suppliers to secure advantageous terms.
• Review existing contracts with suppliers to ensure ongoing feasibility.
• Build and maintain long-term relationships with vendors and suppliers.
• Approve the ordering of necessary goods and services.
• Finalize purchase details of orders and deliveries.
• Examine and test existing contracts.
• Track and report key functional metrics to reduce expenses and improve the effectiveness.
• Foresee alterations in the comparative negotiating ability of suppliers.
• Perform risk management for supply contracts and agreements.

Liaise communication with source manufacturer and marketing department on technical specifications for artwork design

Assist in the preparation and presentation of concept studies and product potential for management review, analysis and consideration of approval

Independently conduct product sourcing, supplier accreditation and coordination with the objective of strengthening product portfolio offering of the organization

• Evaluate and negotiate contracts with wineries and distributors to obtain favorable pricing, terms, and delivery schedules.
• Stay informed about market trends, pricing fluctuations, and industry developments.
• Prepare and process Purchase Orders in coordination with the Importation Officer and Inventory Officer.
• Build and maintain strong relationships with all Distribution and Retail Suppliers.
• Manage and update a database of supplier information, product details, and pricing.
• Contribute to the development of marketing materials for specific wines.
• Effectively manage and forecast procurement budgets.
• Collaborate with internal teams (marketing, sales, logistics) to ensure seamless wine selection and procurement.
• Review hotel and restaurant accreditations.

Our company is seeking a detail-oriented and motivated Purchasing Specialist to join our team. The ideal candidate will be responsible for managing the procurement process, ensuring that all materials and services are sourced effectively to support our solar technology projects. This role is essential in maintaining our commitment to quality, cost efficiency, and sustainability.

The Procurement Specialist for FFO is responsible in ensuring the timely and cost-effective procurement processes. This role involves managing supplier, vendor and third-party providers relationship, managing cost , ensuring compliance with the company’s procurement policies and procedures, implementing efficient procurement process and data management and reporting.  

• Sources and evaluates potential suppliers and contractors for goods and services through phone call, email and on-site canvassing
• Requests for quotation, negotiate terms, prices, and contracts with suppliers to secure the best deals while ensuring quality standards and endorse it for review of the business unit head
• Conducts review of supplier performance to ensure they meet the company’s quality, cost, and delivery requirements  and performance standards/SLA
• Works with the AVP-FFO in setting the criteria/ scorecard  for suppliers, monitors regular assessment and communicates the performance review result to suppliers and third-party providers for improvement and resolution
• Communicates with suppliers, vendors and third-party provider to effectively address and resolve supplier-related issues or disputes in a timely and professional manner.
• Stays abreast with industry regulatory and statutory requirements and ensures that all procurement activities comply with legal, ethical and organizational standards.
• Conducts background check on the supplier and third-party provider prior entering into service agreement to ensure its legitimacy and performance reviews
• Works closely with the Restaurant Operations team on procurement related concerns through consistent communication and timely feedback
• Organizes and maintains accurate records of all procurement transactions and contracts, a directory of suppliers, vendors and third-party providers of goods and services needed in operations 

We are a leading supermarket located in the Makati Business District, Manila, committed to providing high-quality products and services to our customers. As our business expands, we are seeking an experienced and locally knowledgeable individual to join our team as a Local Procurement Specialist.

Main Responsibilities:

• Manage the procurement of local products, including but not limited to food items and daily necessities.
• Establish and maintain good relationships with local suppliers.
• Have a deep understanding of the local market, knowing which products will sell well and being able to predict and manage the sales velocity of products.
• Accurately gauge the sales speed of products and procure and restock in a timely manner to ensure product availability on the shelves.
• Monitor inventory levels, optimize inventory management, and reduce instances of overstocking or stockouts.
• Collaborate with the sales team to adjust procurement strategies based on market demands.
• Negotiate and execute procurement contracts to ensure cost-effectiveness.
• Regularly analyze sales data and propose improvements to the procurement process and enhance sales efficiency.

• Review incoming orders for accuracy and completeness.
• Verify product availability and pricing.
• Coordinate with the shipping department to ensure timely order fulfillment.
• Maintain accurate and up-to-date records of all orders.
• Respond to customer inquiries and resolve order-related issues.
• Provide accurate information on order status and shipping timelines.