Day Shift | Full-time | Onsite

Role Snapshot

• 1–2 years experience in quotation preparation, estimating support, sales administration, purchasing, construction support, or similar work
• Exposure to quotations, costing, estimates, invoices, or purchase orders
• Comfortable coordinating with clients and internal teams for missing information and follow-ups
• Proficient in Microsoft Excel and Word
• Construction, engineering, scaffolding, or trade-services exposure is an advantage

About the Role

As a Quotation and Administration Coordinator, you will help manage quote requests, documents, and follow-ups across the company's New Zealand branches. You will work closely with estimators and operations managers to make sure quote details are complete, recorded correctly, sent to the appropriate person, and followed up on time. You will also assist with other day-to-day administrative and business support tasks.

What you'll be working on:

• Quotation and Sales Support
• Receive, enter, and manage quote requests and enquiries.
• Check that client, site, scope, plans, and supporting information are complete and correct.
• Follow up missing information with clients, Estimators, and Operations Managers.
• Assist with compiling, formatting, and emailing quotations.
• Follow up issued quotes and record outcomes.
• Monitor potential leads through tender portals, council websites, and other lead sources.
• Contact prospective clients and assist with business development follow-up.
• Maintain accurate quote, lead, and follow-up records.
• Administration
• Provide general administration support across the business.
• Prepare reports, correspondence, spreadsheets, and other documentation.
• Maintain company records, registers, and systems.
• HR and Payroll Support
• Maintain training, PPE, uniform, and employee records.
• Assist with timesheet checking and payroll preparation.
• Follow up missing or incorrect payroll information.

What we're looking for

• 1–2 years experience in quotation preparation, estimating support, sales administration, purchasing, construction support, or similar work
• Exposure to quotations, costing, estimates, invoices, or purchase orders
• Detail-oriented and comfortable managing documents, data, and administrative tasks.
• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.
• Good organizational, communication, and time management skills, with the ability to coordinate with different teams.
• Able to work independently while supporting the team with day-to-day quotation and administrative requirements.
• Experience in construction, scaffolding, engineering, or trade services is an advantage but not required.

After you apply, our Talent Seekers may call you for an initial discussion. Please keep your lines open from Monday–Friday | 9:00 AM – 4:00 PM.

Note: If you have already applied for this role recently, there is no need to submit another application. Our team is currently reviewing all applications received.

Iloilo Office: 2nd Floor Nelly Garden Building, E. Lopez St., Jaro, Iloilo City 5000