• Strategic Leadership

• Customer Delight

• Product Sourcing

• Bid Management

• Department Oversight

• Financial Management

• Team Development

• Market Analysis

• Stakeholder Engagement

• Compliance and Risk Management

The Executive Director of AGCI Philippines is responsible for overseeing the financial management, implementation of policies and procedures, and direction of all the activities and functions of AGCI programming in the Philippines. This position will be responsible for co-developing a strategic plan for expansion of AGCI’s Child Advocacy Model within the Philippines.

The Head of Internal Control/Audit is responsible towards the delivery of value-adding internal audit service to stakeholders through a disciplined approach in evaluating and improving the effectiveness of AML, regulatory, IT, casino and non-casino risk management, control and governance processes

• Be the lead reviewer for assigned reviews pursuant to the approved plan. Oversee assigned audit projects and team members from communication of the intent to audit until near finalization of the audit report.
• Implement stakeholder engagement, risk and controls assessment, socialization and factual presentation of audit issues and control recommendations up to the level of the Executive Officers
• Validate and report on sustainability of controls implemented by business management to address audit issues

• Assist executives with daily schedule management, including coordination of meetings and appointments.
• Handle correspondence, prepare reports, and manage confidential materials with discretion.
• Facilitate internal and external communication, acting as a point of contact among executives, employees, clients, and other external partners.
• Maintain comprehensive and accurate records, manage office supply inventory and handle travel arrangements for executives.
• Support project management activities and contribute to team efforts by accomplishing related tasks as needed.
• Prior experience in the shopping & retail industry with Sunshine Bay Philippines Inc. focused on exceptional customer experiences preferred.

Job Objective:

To provide support to the Sr. Vice President - HR in the various tasks that are necessary in maintaining a smooth and efficient workflow process.

• Provides high quality personal and business administrative assistance to the Sr. Vice President
• Acts as the initial point of contact for the Sr. Vice President in his absence, assessing priorities and re-directing calls, inquiries and requests as necessary
• Provides high-level executive and administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, memo, letters and minutes
• Maintains the Sr. Vice President’s appointment schedule by planning, scheduling meetings and event calendars, organizing all projects, conferences and travel arrangements
• Maintains records management and in-charge of safekeeping of all confidential matters and documents
• Performs regular administrative and management activities of the company such as receiving visitors, answering phone calls, recording incoming and outgoing correspondence and delivers to appropriate addresses, ordering of supplies and liquidation
• Prepares report and presentation and have background in project management 
• Performs other duties and responsibilities as may be assigned from time to time

• Oversee daily import/export logistical operations for Modularity Home Inc, a leader in the wholesale/distribution industry.
• Manage customs documentation, ensure compliance with regulations, and liaison with authorities for smooth trade flow.
• Optimize supply chain efficiency, negotiate freight contracts, and solve shipment and clearance issues promptly.
• Work cross-functionally to streamline processes and maintain accurate records.
• Bring innovative solutions to minimize costs and expedite deliveries, enhancing our market position.

Potami One Water Enterprise Inc. is a growing multinational beverage manufacturing company specializing in sourcing, processing and bottling artesian drinking water with naturally occurring essential minerals and electrolytes. We are committed to delivering premium products to our customers while maintaining sustainable practices. As we expand, we are seeking a dynamic and detail-oriented Executive Assistant to join our team and support our leadership.

We are seeking a dedicated Executive Assistant to provide high-level administrative support to our Executives at Potami One Water Enterprise Inc. The Executive Assistant will provide essential support to CEO for day-to-day operations, managing communications, and handling sensitive company information with the utmost confidentiality. This role requires a highly organized, multitasking individual with strong interpersonal and communication skills to interact effectively with company management, clients, and investors. The ideal candidate will be passionate about helping others, eager to learn, and committed to contributing to the growth of Potami Water.

• Calendar Management:• Schedule and manage appointments, meetings, and travel arrangements for executives.
• Communication:• Serve as the primary point of contact between executives and internal/external stakeholders; draft and respond to emails and correspondence.
• Meeting Coordination:• Organize and prepare materials for meetings, take minutes, and follow up on action items.
• Project Management:• Assist with various projects by tracking deadlines, coordinating resources, and maintaining project documentation.
• Office Management:• Manage multiple tasks and priorities simultaneously, ensuring deadlines are met and tasks are completed accurately.
• Administrative Tasks:• Manage multiple tasks and priorities simultaneously, ensuring deadlines are met and tasks are completed accurately. Assist in the preparation and editing of correspondence, presentations, and reports using Microsoft Word, Excel, and other Microsoft Office Suite applications. Support company projects and initiatives by providing organizational and administrative assistance.
• Confidentiality:• Handle sensitive information with discretion and maintain confidentiality at all times.
• Research & Reporting:• Conduct research as needed and prepare reports or presentations for meetings.
• Travel Arrangements:• Plan and book travel itineraries, accommodations, and logistics for executives.
• Event Coordination:• Assist in organizing company events, conferences, or team-building activities.

• Answers inquiries from various social media and key executive accounts.
• Has a goal of converting inquiries into sales in line with a set target

Administrative Support:

• Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Screen and direct phone calls and correspondence to appropriate parties.
• Handle confidential information with discretion and professionalism.
• Act as the primary point of contact between the CEO and internal/external stakeholders.

Office Management:

• Maintain office supplies and equipment, ensuring smooth operations.
• Coordinate with other administrative staff to facilitate seamless office workflow.
• Assist in organizing company events, conferences, and team meetings.

Communication:

• Draft and edit emails, memos, and other correspondence on behalf of the CEO.
• Facilitate communication between the CEO and various departments within the organization.
• Respond to inquiries and requests for information in a timely manner.

Travel Coordination:

• Arrange travel itineraries, accommodations, and logistics for the CEO's business trips.
• Ensure travel plans align with the CEO's schedule and preferences.
• Process travel expenses and reimbursements accurately and promptly.

Driving:

• Drive the CEO to various locations as required, including meetings, appointments, and events
• Navigate efficiently to minimize travel time and maximize productivity.

• Provide high-level administrative support to the CEO, managing schedules, communications, and travel arrangements.
• Coordinate and organize meetings, ensuring the CEO is prepared with necessary materials.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist in project management and strategic initiatives within the manufacturing and industrial supplies sector.
• Facilitate effective communication between departments and stakeholders.

An Executive Assistant to the CEO of a batching plant has a highly specialized role that involves providing administrative and operational support to ensure the CEO can focus on high-level decision-making and strategic management. The specific duties and responsibilities may vary depending on the size and structure of the batching plant, but they generally include the following:

DUTIES AND RESPONSIBILITIES

1. Manages the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.  

2. Acts as the primary point of contact for internal and external communications, screening emails and phone calls.  

3. Prepares agendas, takes minutes, and follows up on action items from meetings with the CEO.  

4. Coordinates with different departments to ensure smooth operations and keeps the CEO updated on key developments.  

5. Handles travel logistics, including flights, accommodations, and creating detailed itineraries.  

6. Maintains confidentiality on sensitive company information and strategic decisions.  

7. Liaises with suppliers and clients to ensure timely deliveries and resolve any issues.  

8. Supports project management by tracking deadlines and ensuring tasks are completed on time.  

9. Represents the CEO at industry events or public functions when the CEO is unavailable.

• Provides administrative support to senior executives or managers
• Handles incoming calls, emails and other communications
• Prepares correspondence
• Arrange and coordinates meetings
• Make travel arrangements
• Note taking / Minutes of the meetings
• Managed complex schedules and calendars

• Provide comprehensive support to the CEO, ensuring efficient operation of the office.
• Manage calendars, coordinate meetings, and handle travel arrangements.
• Act as a liaison between the CEO and clients, staff, and other stakeholders.
• Prepare and edit correspondence, communications, and presentations.
• Oversee special projects, maintain confidential files, and handle sensitive information with discretion.
• Support the CEO in executing company's strategic initiatives and management services industry.

• Schedule and coordinate appointments, meetings, and events for the CEO.
• Manage the CEO's calendar efficiently, considering priorities and time constraints.
• Handle and prioritize incoming communication, including emails, phone calls, and correspondence.
• Draft and prepare emails, letters, reports, and other documents on behalf of the CEO.
• Coordinate travel arrangements, including booking flights, hotels, and transportation for the CEO.
• Prepare travel itineraries and ensure all necessary arrangements are in place.
• Assist in preparing agendas, documents, and presentations for meetings attended by the CEO.
• Attend meetings, take notes, and provide follow-up summaries or action items.
• Handle administrative tasks such as filing, data entry, and maintaining organized office systems.
• Process expenses and manage financial records for the CEO.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Liaise with internal and external stakeholders, including clients, board members, and other executives.
• Build and maintain positive relationships on behalf of the CEO.
• Support the CEO in various projects, initiatives, and special assignments.
• Coordinate and collaborate with other departments as needed.
• Address and resolve issues that arise in the CEO's absence or when delegation is required.
• Help the CEO prioritize tasks and manage time effectively.

The Executive Assistant will be responsible for managing the President's office, acting as a liaison between the President and key executives, and ensuring the smooth operation of daily activities. The job requires the incumbent to be 100% on site.

Responsibilities:

1. Act as the primary point of contact for the President, both internally and externally.
2. Manage the President's calendar, scheduling meetings, appointments, and travel arrangements.
3. Prepare and organize documents, reports, and presentations for the President.
4. Coordinate and facilitate internal and external communications on behalf of the President.
5. Conduct research and prepare briefing materials for the President's meetings and engagements.
6. Attend meetings with the President, take minutes, and follow up on action items.
7. Assist the President in managing and prioritizing incoming requests and correspondence.
8. Maintain confidentiality and handle sensitive information with discretion.
9. Handle special projects and assignments as directed by the President.