The HR Assistant provides administrative support to the human resources department, assisting in various HR functions, including recruitment, employee records management, payroll processing, and benefits administration. The role requires strong organizational skills, attention to detail, and a commitment to maintaining confidentiality and accuracy.

Recruitment & Onboarding:

• Assist in posting job openings on various job boards and platforms.
• Screen resumes and schedule interviews for HR personnel.
• Support the onboarding process by preparing new hire paperwork and coordinating orientation sessions.
• Conduct reference checks and background screenings.

Employee Records Management:

• Maintain accurate and up-to-date employee files, ensuring compliance with company policies and legal regulations.
• Assist in the preparation and update of employee records, including contracts, attendance records, and personal information.

Payroll & Benefits:

• Provide support in payroll processing, ensuring timely submission of employee timesheets and attendance records.
• Assist employees with questions regarding benefits, including health insurance, leave entitlements, and retirement plans.
• Process paperwork for employee benefits, such as enrollment, claims, and cancellations.

HR Policy Administration:

• Assist in the communication and enforcement of HR policies and procedures.
• Help coordinate employee engagement activities, such as team-building events, wellness programs, and recognition initiatives.
• Support the HR Manager in resolving employee queries and issues.

Compliance & Reporting:

• Ensure HR practices are compliant with labor laws and company policies.
• Assist with reporting and preparation of HR metrics, including turnover, headcount, and performance reviews.

General Administrative Support:

• Respond to HR-related queries from employees and external partners.
• Manage HR department correspondence, including emails, phone calls, and document distribution.
• Provide clerical support to the HR department as needed (e.g., preparing letters, documents, reports).

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Previous experience in an HR or administrative role preferred.
• Fresh Graduate are welcome.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Discreet and trustworthy in handling confidential information.
• Knowledge of HR software and labor laws is a plus.