Executive Assistant (Operations-Focused)

Location: Onsite in Binondo, Manila

Salary: Up to PHP 20,000, (depending on experience)

Position Overview:

We are seeking an Executive Assistant with strong operational management skills to support our business owner directly. This role involves a combination of executive and operational responsibilities, ideal for a proactive and organized professional eager to contribute to business efficiency and growth. If you have at least 1 year of experience in a similar or related role, we encourage you to apply!

Key Responsibilities:

• Operational Management Support: Assist the business owner in overseeing day-to-day operations to ensure smooth business processes, helping implement efficient systems, and streamlining workflows.
• Provide comprehensive administrative support, including managing schedules, handling correspondence, and preparing documents
• Coordinate and arrange meetings, appointments, and client orders,
• Organize and maintain confidential files and records
• Assist with internal communications within the team.

• At least 1 year of experience in an Executive Assistant or Operations Assistant role, or a related administrative position
• Bachelor’s degree in Business Administration, Operations Management, or a related field is an advantage
• Proficient in MS Office Suite (Word, Excel, PowerPoint, and Outlook)
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to work efficiently in a fast-paced, dynamic environment
• Strong time-management skills and ability to prioritize tasks effectively

Preferred Skills:

• Knowledge of operational and administrative procedures
• Strong interpersonal skills and professionalism
• Ability to maintain discretion and handle confidential information with integrity
• Experience with scheduling and project coordination is a plus