Executive Administrative Support:

• Manage the executive’s calendar, coordinate appointments, meetings, and travel arrangements.
• Prepare, proofread, and edit documents, presentations, and reports for the executive.
• Handle confidential communications on behalf of the executive, ensuring timely responses and proper follow-up.
• Assist with various executive projects, keeping track of deadlines and deliverables.

Accounting Assistance:

• Process invoices, track expenses, and monitor financial transactions as required.
• Assist in the preparation of financial documents, including expense reports, budgets, and financial summaries.
• Reconcile accounts, maintain accurate records, and ensure compliance with company policies.
• Support the preparation of monthly, quarterly, and annual financial reports.

Office Management & Coordination:

• Organize and maintain files, documents, and records for easy retrieval.
• Order office supplies and manage office inventory as needed.
• Coordinate logistics for company meetings and events, including preparing agendas and taking meeting minutes.
• Act as a point of contact between departments, facilitating effective communication and coordination.

Data Analysis & Reporting:

• Compile, analyze, and present data for executive decision-making.
• Create and generate reports based on financial and operational data, offering insights where applicable.

Confidentiality and Professionalism:

• Maintain a high level of confidentiality in handling sensitive company and employee information.
• Uphold a professional demeanor in all interactions with internal and external stakeholders.

this is an ONSITE JOB.

• Education: Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Experience: Minimum of 2-4 years as an Executive Assistant, Administrative Assistant, or similar role, with knowledge of basic accounting tasks.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Accounting Knowledge: Understanding of basic accounting principles, with experience in handling financial transactions, reconciling accounts, and preparing financial documents.
• Organizational Skills: Excellent time-management and organizational skills, with the ability to prioritize and handle multiple tasks efficiently.
• Communication Skills: Strong written and verbal communication skills, with an eye for detail and accuracy.
• Problem-Solving: Ability to identify issues, find solutions, and work independently with minimal supervision.
• Professionalism & Confidentiality: Demonstrated ability to handle sensitive information with integrity and discretion.