1. Schedule & Calendar Management 

• Manage and maintain the executive’s calendar. 
• Organize appointments, meetings, and events. 
• Ensure the executive is well-prepared and on time for all engagements. 

2. Meeting Support 

• Prepare meeting agendas and materials. 
• Attend meetings when needed, take accurate minutes, and follow up on action items. 

3. Administrative Assistance 

• Handle payroll preparation and related documentation. 
• Support with documentation, reports, and presentations using Excel, PowerPoint, Word, or Canva. 
• Organize files and records for easy access. 
• Draft emails, letters, and internal communications. 

4. Coordination & Communication 

• Serve as a point of contact between the executive and internal/external stakeholders. 
• Schedule and coordinate with teams, partners, and clients. 
• Follow up on deliverables and timelines on behalf of the executive. 

5. Office & Tech Proficiency 

• Confidently use Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). 
• Be comfortable learning and using productivity tools (Canva, Google Workspace, Zoom, etc.). 

6. Confidentiality & Professionalism 

• Handle sensitive information with absolute confidentiality. 
• Maintain a high level of professionalism and discretion at all times. 

7. Task Management 

• Track deadlines, commitments, and important follow-ups. 
• Help prioritize daily tasks and manage competing demands.