This position provides executive-level administrative and secretarial support. Key responsibilities include managing office communications, coordinating logistics for visitors, and overseeing complex scheduling and meeting arrangements.

Primary Responsibilities:

• Correspondence Management: Manage all outgoing or incoming correspondence including e-mail٫ letters٫ packages etc.

• Calendar Coordination: Manage the department’s schedule, including the organization of meetings and appointments.

• Travel Logistics: Coordinate comprehensive travel itineraries, including flights, lodging, and ground transportation for executives, staff, and external consultants.

• Document Production: Utilize MS Office (Word, Excel, PowerPoint) to draft memos, reports, and presentations as directed.

• Ad-hoc Support: Execute additional tasks and special projects as assigned by leadership.

• Manage confidential documents ensuring they remain secure

• Manage office supplies and interact with suppliers

• Perform research and prepare presentations and reports about the results

Qualifications

• Bachelor’s degree with at least 1 year of experience of working on a Executive Secretary or other related position

• High proficiency in Microsoft Office Suite.

• Strong verbal and written English communication skills.

• Proven track record of balancing multiple projects simultaneously while maintaining high standards in a high-pressure environment.

• Proven ability to build professional relationships with all levels of management.

• Excellent organizational skills and a professional demeanor.

• Have knowledge in editing pictures and videos using Canva or other editing apps

• Mobility: 100% willingness to travel for client visits and collection purposes.