The Accounts Payable Assistant is responsible for efficiently processing payments to local and overseas suppliers, managing petty cash disbursement and liquidation, and providing comprehensive support to the accounting team. This role requires accuracy, attention to detail, and effective communication with internal and external stakeholders to ensure smooth financial operations. The ideal candidate will support the Accounting Manager or Supervisor in various finance-related tasks and ensure compliance with internal controls and company policies.

• Payment Processing:
• Review, verify, and process invoices for local and overseas suppliers.
• Ensure timely and accurate preparation of payment runs, including wire transfers, checks, and electronic payments.
• Reconcile vendor statements, research discrepancies, and address issues promptly.
• Maintain proper documentation for all payments, including purchase orders, receipts, and contracts.
• Petty Cash Management:
• Manage and disburse petty cash for approved expenses.
• Prepare and process petty cash reimbursements, ensuring timely liquidation and reporting.
• Maintain accurate records and monitor petty cash balances for replenishment.
• Vendor Communication:
• Communicate with suppliers to resolve billing issues, disputes, or payment delays.
• Respond to vendor inquiries regarding payment status and resolve any discrepancies in a timely manner.
• General Ledger Support:
• Assist with monthly, quarterly, and annual close processes by preparing supporting documents, journal entries, and reconciliations.
• Support the Accounting Manager in maintaining accurate records in the general ledger, ensuring that transactions are recorded correctly.
• Compliance and Reporting:
• Ensure compliance with company policies and internal controls in all accounts payable processes.
• Prepare regular reports on accounts payable activities, outstanding payments, and cash flow to assist with financial planning.
• Assist in internal and external audits by providing relevant documentation and reports.
• Support to Accounting Team:
• Assist the Accounting Manager or Supervisor with ad hoc tasks, special projects, and process improvement initiatives.
• Collaborate with other departments such as procurement and logistics to ensure smooth processing of financial transactions.

• Job Title: Accounts Payable Assistant
• Educational Qualifications: Bachelor's degree in finance, accounting, or a relevant field required.
• Experience Level: 3-5 years of experience in a payment analyst role or similar accounting position.
• Skills and Competencies: Proficiency in accounts payable, general ledger, process improvement, billing, financial analysis, and bookkeeping. Strong knowledge in account reconciliation and accounting systems. Solid understanding of AP processes.
• Responsibilities and Duties: Analyzing and processing payments, maintaining accurate records, ensuring compliance with financial policies; identifying billing discrepancies, improving payment processes, and coordinating with other departments to resolve financial issues.
• Working Conditions: Office setting with standard working hours; may require extra hours during monthly or yearly accounting cycles.
• Qualities and Traits: Detail-oriented with a high degree of accuracy, analytical thinker, strong communication skills, ability to handle sensitive information, and efficient time management.