A CV email is the first impression of HR in the job search process. A formatted and concise email will not only get HR to learn more about your strengths within a short period of time, but it is also likely to improve your chances of securing an interview.
This paper gives email writing tips and usable email templates for sending CV that would enable you to enhance your success rate of getting a job.
What to Write in an Email When Sending a CV?
Clear, polite, and focused expression is crucial when writing a job application email.
Here are the core elements that must be included in an email:
- Subject Line: Briefly reveal the job and your name.
- Salutation: Address the recipient politely, such as “Dear Hiring Manager”.
- Introduction: The introduction should be short and mention who you are and what job you are applying for.
- Purpose: Be explicit on the reasons why you are seeking this position.
- Key Skills/Achievements: Within 1-2 sentences, point out your most pertinent experience or skills.
- Attachment Info: Please note that your CV and other materials are attached.
- Closing: Thank the recipient and include your contact information.
Read more ⬇️
Curriculum Vitae Philippines: Format, Samples and Tips
How to Send a CV Via Email?
A curriculum vitae cannot be sent on a whim and requires an appropriate email body, formatting of attachments, mode of sending and lastly proofreading. These are the steps to follow in order to make your email professional and free of mistakes:
- Ready your CV attachments: Have your CV file properly named (e.g. Name + Position).
- Write the body of the email: In line with the components in the section above, briefly and directly explain your purpose of application.
- Check attachments and formatting: Confirm that the files have been correctly attached and the email format is correct.
- Write a professional email address: An informal email address should be avoided to be sure that it is properly received.
- Pursue again before sending: Confirm that the recipient, subject, and grammar are correct before sending.
Practical Email Templates for Sending CV
The templates can assist job seekers directly or easily rewriting a CV. The templates below discuss the various job application situations; you can simply present them directly or slightly alter them to fit your own situation and make your emails more relevant to your application.
Professional Email Template for Sending CV
This email template for sending CV is stable in style and has clear logic, and it brings in previous work performances and working experience. It is quite appropriate for skilled professionals who seek employment in middle-to-high-level jobs.
Subject: Application for Marketing Manager – John Doe
Dear Hiring Manager,
I am applying for the Marketing Manager role at XYZ Company. With 5 years of digital marketing and campaign management experience, I successfully handled projects improving brand engagement by 30%.
Attached is my CV. I look forward to discussing how my skills support your team objectives.
Thank you for your time and consideration.
Best regards,
John Doe
Email: [email protected]
Phone: +1-234-567-890
Attachment: John_Doe_Marketing_Manager.pdf
Short Email Template for Sending CV
This email template for sending CV is not lengthy and verbose. It is emphasised on honest demeanour and simple job application details, which means that it can be used with recent graduates having minimal experience.
Subject: Application for Junior Marketing Associate – Jane Smith
Dear Hiring Manager,
I am thrilled to seek employment with XYZ Company as a Junior Marketing Associate. My most recent accomplishment is attaining a degree in Marketing, and the internship I did on social media campaigns.
The following is my attached CV. I hope you will be okay with my application.
Best regards,
Jane Smith
Email: [email protected]
Phone: +1-234-567-891
Attachment: Jane_Smith_CV.pdf
Follow-Up Email After Sending CV
The email template for sending CV is designed to remind HR in a polite manner of reading the email, revising your interest in the job without seeming impatient, and showing your intentions of seriousness and commitment to the job.
Subject: Follow-Up on Application – Marketing Manager
Dear Hiring Manager,
I wish you a good day in this email. I am writing to enquire about my application for the Marketing Manager position that I submitted last week. I remain very interested in joining your team and supporting the marketing efforts of XYZ Company.
Please do give me a call if you require any further details.
Best regards,
John Doe
Email: [email protected]
Phone: +1-234-567-890
Attachment: John_Doe_Marketing_Manager.pdf
Cold Email Template for Sending CV
This email template for sending CV is employed to actively advertise oneself to firms that one is interested in, despite the company not actively advertising on the job board. You should be more respectful and humble in your language, and you must be capable of demonstrating what you can offer to the company.
Subject: Potential Contribution to XYZ Company – John Doe
Dear Hiring Manager,
My name is John Doe, and I have over 5 years of experience in digital marketing. Although I understand there is currently no vacancy on your team, I am reaching out to explore potential opportunities where my expertise in campaign management and branding strategy could add value to XYZ Company.
Please find my CV attached. I would be happy to discuss with your team any possible positions or ways I can contribute.
Thank you for your consideration.
Best regards,
John Doe
Email: [email protected]
Phone: +1-234-567-890
Attachment: John_Doe_Marketing_Manager.pdf
Common Mistakes When an Email with a CV
Avoiding common mistakes can significantly improve your interview chances and the professionalism of your emails. Common mistakes include:
- Unclear or overly general subject line.
- Unnecessarily lengthy or messy email messages.
- Leaving out attachments or giving wrong file names.
- Spelling/ grammatical mistakes.
- Sending an unprofessional email address.
- Omitting to specify contact details or using a nice closing.
Conclusion
Your initial formal correspondence with the recruiter is through email, and you may take the time to write it properly. Appropriate email writing techniques, the usage of appropriate templates that are flexible and without common errors, can greatly give you an opportunity to get an interview.
FAQs
Should I add a job application letter to the email?
Yes, it is highly suggested to put a short application letter in the email body, where it will present you and your main qualifications to the hiring manager directly. Click to read the job application writing guide.
What to include in the subject of your email?
Your subject line should include the job title you are applying for and your name, such as “Application for Marketing Manager – Jane Doe,” to ensure clarity and easy identification.
What to include in the body of your email?
The body must have a polite greeting, a short introduction, why you are interested in the position, important skills or accomplishments, an attachment notice and a professional closing with your contact details.
When is the best time to email an employer?
The best time to email an employer is typically Tuesday through Thursday, mid-morning (e.g., 9:30 AM – 11:00 AM), as emails sent during these times are more likely to be seen and read promptly.
