Student Records Management

• Maintain accurate and confidential records for all enrolled students, including personal information, grades, attendance, and academic history.
• Oversee the entry, updating, and archiving of student records in the school's database system.
• Ensure data security and integrity of student records according to school policies and data privacy laws.

Enrollment and Registration

• Coordinate the enrollment and registration process for new and returning students each academic term.
• Collaborate with admissions staff to verify student eligibility and enrollment requirements.
• Process student registrations, including subject selection and course changes, and ensure compliance with academic policies.

Graduation and Transcript Processing

• Verify and process graduation applications, ensuring students meet all academic requirements for completion.
• Prepare and distribute official transcripts, certifications, and diplomas upon request or at the end of each academic term.
• Maintain records of graduates and alumni for future reference.

Curriculum and Scheduling Support

• Assist in scheduling classes and exams in coordination with academic departments.
• Ensure accurate information on class schedules, room assignments, and faculty assignments is accessible to students and faculty.
• Provide administrative support for curriculum updates, course prerequisites, and academic policies.

Compliance and Reporting

• Ensure compliance with Philippine educational regulations, school policies, and accreditation requirements.
• Prepare and submit required reports to educational authorities, including CHED or DepEd, as needed.
• Respond to data requests and support audits from government agencies and accreditation bodies.

Communication and Student Services

• Serve as the main point of contact for students and parents regarding enrollment, records, and academic requirements.
• Address student and parent inquiries regarding records, grades, certifications, and academic standing.
• Assist students in understanding policies related to enrollment, grading, and academic standing.

System and Process Improvement

• Evaluate and implement improvements to registration and records management processes for greater efficiency and accuracy.
• Collaborate with IT or administrative departments to maintain and enhance student information systems.
• Train staff and faculty on academic policies and procedures related to records management and registration.

Other Administrative Duties

• Support the school administration with various clerical and administrative task as needed.
• Assist in organizing orientation sessions for new students and parents regarding registration and academic policies.
• Contribute to the development and enforcement of school policies and procedures related to student records and academic regulations.

• Bachelor's degree in Education, Business Administration, or any related field.
• At least 1-3 years of experience in student records management, registration, or a similar role, ideally within an educational institution.
• Familiarity with Philippine educational regulations, including DepEd or CHED guidelines, depending on the level of the institution.
• Proficiency in student information systems, database, and Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Excellent communication skills for engaging with students, parents, faculty, and administration.
• Integrity and discretion in handling confidential student records.
• Problem-solving skills and the ability to work independently as well as in a team environment.
• Ability to work under pressure, especially during peak registration and enrollment periods.