As a Purchasing Assistant, you will play a crucial role in supporting the procurement process within our organization. You will be coordinating the delivery of goods and services essential for our operations. Your duties will include but are not limited to:

1. Assisting in researching potential suppliers and obtaining quotes or bids for goods and services.

2. Reviewing and comparing prices, terms, and quality to ensure the best value for the organization.

3. Coordinating with vendors to place orders, track shipments, and resolve any issues related to delivery or quality.

4. Maintaining accurate records of purchases, including price, delivery, and inventory levels.

5. Assisting in negotiating contracts and agreements with suppliers to secure favorable terms and conditions.

6. Assisting in evaluating supplier performance and addressing any deficiencies or concerns.

7. Collaborating with other departments, such as inventory management and accounting, to ensure seamless procurement processes.

8. Monitoring inventory levels and replenishing stock as needed to meet operational requirements.

9. Assisting in implementing cost-saving initiatives and strategies to optimize purchasing processes.

• Proven experience as a purchasing assistant, procurement clerk, or similar role.
• Strong analytical and negotiation skills.
• Excellent organizational and time-management abilities.
• Proficiency in Microsoft Office Suite and experience with purchasing software or ERP systems.
• Attention to detail and accuracy in data entry and record-keeping.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.

This job description outlines the primary responsibilities and requirements for the Purchasing Assistant position, but additional duties may be assigned as needed to support the procurement function of the organization.