SYC Phil. Corp. Document Controller

₱20-25K[Monthly]

On-site - PasigFull-time1-3 Yrs ExpBachelor

Documentation

Copy, scan and store documents
Check for accuracy and edit files, like contracts
Review and update technical documents (e.g. manuals and workflows)
Distribute project-related copies to internal teams
File documents in physical and digital records
Create templates for future use
Retrieve files as requested by employees and clients
Manage the flow of documentation within the organization
Maintain confidentiality around sensitive information and terms of agreement
Prepare ad-hoc reports on projects as needed
Prepares transmittal for in and out of documents and submittals in the project site.
Receives submittals and requests for inquiry transmittal from project sites and prepares status reports for all on-going project sites.
Monitors and receives approved plans, request for approval, request for information/ clarification and other requests and submittals transmitted by site Document Controller/ Office Engineer
Handles safekeeping of all documents including scanned and hard copies based on QMS standards.
Updates Submittals Logs Monitoring for status of documents and follows-up with client.

Bachelor’s degree in Project Management or relevant field
Prepare ad-hoc reports on projects as needed
Proven work experience as a Document Controller or similar role
Familiarity with project management
Basic knowledge of labor and corporate law
Hands-on experience with MS Office and MS Excel
Knowledge of Electronic Document Management Systems (EDMS)
Proficient typing and editing skills
Data organization skills
Attention to detail
Knowledge & Understanding of Integrated Management Systems & principles; (ISO 19001:2015 - QMS, ISO 14001:2015 (EMS) & ISO 45001:2018 - OHMS).
With experience in document management, archive management, or records management. Clear written and verbal communication skills.