• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets.
• Organize a filing system for important and confidential company documents.
• Answer queries by employees and clients via phone, email, or in-person.
• Update office policies and ensure compliance with them.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required and assist with event planning.
• Greet and assist visitors when they arrive at the office.

Responsibilities and Duties:

• Assist in organizing and maintaining office systems
• Data entry and database management
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare reports, presentations, and correspondence
• Manage office supplies and place orders as necessary
• Support staff with administrative tasks

Educational Qualifications:

- Minimum of a Bachelor’s degree in Business Administration or a related field.

Experience Level:

- Entry-level position with less than one year of experience required.

Skills and Competencies:

- Strong analytical skills to evaluate data and make decisions

- Organized with an ability to create efficient filing systems

- Proficient in time management with an aptitude for meeting deadlines

- Accurate and fast data entry skills

- Experienced in scheduling and coordinating appointments

- Proficient in MS Office suite, including Excel for data analysis

- Excellent written communication abilities

Working Conditions:

- Office-based role with standard working hours

- May require overtime during peak project times or before deadlines

Qualities and Traits:

- Detail-oriented with a focus on accuracy and precision

- Excellent multitasker capable of handling various tasks simultaneously

- Professional demeanor with strong interpersonal skills

- High level of discretion and confidentiality

- Adaptive to changing environments and demands