Position Overview

We are looking for an Accounts Payable Specialist who will be vital member of the finance team, responsible for managing the entire accounts payable process to ensure accurate and timely payment of invoices. This role involves receiving and reviewing payment requests from various departments, validating supporting documents, and maintaining supplier records in Xero. The ideal candidate will demonstrate strong attention to detail, excellent organizational skills, and the ability to work collaboratively across departments. By ensuring compliance with company policies and maintaining accurate records, this position supports the organization’s financial integrity and vendor relationships.

Responsibilities:

• Receive and review payment requests and supporting documents from other department including: 
• matching of documents against invoices and approvals; 
• audit of credibility of supporting documents.
• Ensure completeness of documents and business details of new suppliers endorsed by requestors
• Create vendor contacts in Xero and maintain supplier master file
• Ensure timely recording and creation/settlement of Bills in Xero.
• Upload and endorse online payments for authorization.
• Extract remittance reports and prepare form 2307
• (for PH) for provision to requestor/suppliers.
• Ensure that an acceptable official receipts / SI ( for PH) is received for each payment.
• Archive all documents, digital and physical (for Ph), and data backup
• Extract and upload invoices for automatically paid expenses/subscriptions.
• Prepare and monitor aging reports for payables.
• Ad hoc payable and data management activities.
• Other task assigned

Position Overview

We are looking for an Accounts Receivable Specialist who will manage all aspects of our accounts receivable processes, ensuring accurate invoicing, timely payments, and effective communication with our clients. This role is essential for maintaining our financial health and fostering strong customer relationships.

Responsibilities:

Invoicing and Billing:

• Prepare and issue invoices to customers.
• Ensure all invoices are accurate and delivered in a timely manner.

Payment Processing:

• Record and track customer payments.
• Monitor accounts to ensure timely payments and follow up on overdue balances.
• Apply payments to customer accounts and reconcile discrepancies.

Customer Communication:

• Communicate with customers regarding outstanding payments.
• Resolve billing issues and discrepancies through regular correspondence with clients.

Reporting and Documentation:

• Prepare and maintain accurate financial reports related to receivables.
• Generate accounts receivable aging reports and other relevant financial documents.

Reconciliation:

• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Investigate and resolve any irregularities or reconciling items.

Compliance and Procedures:

• Ensure compliance with company policies and accounting regulations.
• Assist in month-end closing by providing data and reports as required.

Collaboration

• Work closely with the Finance team to ensure alignment and accuracy in financial transactions.
• Coordinate with the Sales and Customer
• Service teams to resolve issues that impact billing and payments.
• Other task assigned

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 2–4 years of experience in Accounts Payable.
• Strong knowledge of accounting principles, financial reporting standards, and regulatory requirements.
• Proficiency in Xero accounting software 
• Advanced Excel skills (pivot tables, VLOOKUPs, financial modelling) are essential.
• Key Competencies:
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy in financial reporting.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Strong interpersonal and communication skills for interacting with team members and senior management.

Work Schedule: Monday to Friday; Business hours are 8:00 am - 5:00 pm

Work Set up: Hybrid (3-4 days onsite at Eastwood Ave., Quezon City.)

Working Device: will be provided.

Below are the existing Employee Benefits: 

• Mandated Contribution like SSS, Pagibig, Philhealth
• 13th Month Pay 
• Employee Rewards & Recognition
• Seminars and Trainings
• Quick Cash Assistance - Advance Salary 
• Salary Loan
• Gadget Loan
• Health Care (HMO) upon regularization
• Hybrid Set up (Internal)
• Career & Leadership Development
• Fun and Collaborative Community