Job Description
Accounts PayableAuditSAPBudgetingAccounts ReceivableFinancial ReportingQuickbooks
Description
Overview:
The Accounting Clerk will support the Accounting Department by ensuring accurate financial tracking, reporting, and coordination of container deposit refunds.
Key Responsibilities
1. Daily Duties
- Monitoring and Reporting:
- Track Original Receipts (ORs) and Equipment Inspection Reports (EIRs) from various shipping lines. Summarize findings and follow up on status reports from the RTD and Import Departments.
- Data Entry and Record-Keeping:
- Record all paid ORs in the I-LOG system and update the consolidated monitoring file accordingly.
- Reconciliation:
- Conduct daily matching and reconciliation of EIRs and ORs to prepare Container Deposit Refund Letters for all KWE Bills of Lading (BLs).
- Authorization Letter Preparation:
- Prepare Authorization Letters for non-direct BLs, coordinating with Customer Service (CS) and Account Executives (AEs) for consignee authorization, as well as the Import Department for other forwarders’ authorization.
- Dispatch Coordination:
- Ensure all letters are completed with the correct supporting documents and attachments, ready for dispatch to shipping lines, and update their status in the I-LOG system.
- Refund Monitoring:
- Collate and summarize all received letters of refund for status updates in the monitoring system.
- Scheduling Collections:
- Schedule and monitor container refunds for collection by messengers/collectors.
2. General Duties
- Information Management:
- Maintain up-to-date information and status of EIRs and ORs for each shipping line.
- Container Refund Tracking:
- Keep updated records of dispatched Container Refund Letters.
- Verification of Pending Refunds:
- Review and verify the status of pending container refunds, reporting findings to the Senior Assistant for further assistance and action.
- I-LOG Updates:
- Update the I-LOG system with information regarding refunded letters, ORs from Operations, and dispatched letters to shipping lines.
- Detailed Monitoring:
- Ensure detailed and up-to-date status updates for each Container Deposit in the consolidated monitoring file.
- Weekly Reporting:
- Provide weekly updates on the status of each Container Deposit, including received OR/EIRs, dispatched authorization/refund letters, collections, and pending issues such as held deposits due to damage, demurrage, and other concerns.
- Additional Responsibilities:
- Perform other tasks and generate reports as assigned by the Immediate Supervisor.
Requirements
Qualifications
- Bachelor's degree in Accounting
- Proven experience as an Accounting Clerk or in a similar role is desirable.
- Familiarity with basic accounting principles and procedures.
- Proficiency in accounting software (e.g., QuickBooks, Sage, or similar).
- Strong knowledge of Microsoft Office Suite, particularly Excel (including formulas and pivot tables).
- Excellent attention to detail and accuracy in data entry.
- Strong organizational and time management skills.
- Effective verbal and written communication skills.