Job Description
receptionist
Description
- Greeting Visitors: Warmly welcome and assist visitors and clients upon arrival.
- Phone Management: Answer and direct incoming phone calls to the appropriate departments or individuals.
- Scheduling: Manage appointment schedules and coordinate meetings for staff members.
- Administrative Support: Perform general administrative tasks, including filing, data entry, and managing correspondence.
- Office Supplies: Monitor and maintain inventory of office supplies; reorder as necessary.
- Information Handling: Provide accurate information to visitors and clients about the organization’s services and policies.
- Mail Management: Receive, sort, and distribute incoming mail and packages.
- Record Keeping: Maintain and update electronic and paper records as required.
- Collaboration: Assist other departments with administrative tasks and projects as needed.
- Professionalism: Maintain a clean and organized reception area to create a welcoming environment.
Requirement
- Education: High school diploma or equivalent; associate degree or relevant certification preferred.
- Experience: Previous experience in a receptionist or administrative role is a plus.
- Communication Skills: Excellent verbal and written communication skills for interacting with clients and staff.
- Customer Service: Strong customer service skills with a friendly and professional demeanor.
- Organization: Exceptional organizational and multitasking abilities to manage various tasks simultaneously.
- Technical Skills: Proficient in using office software (e.g., Microsoft Office Suite) and telephone systems; familiarity with CRM software is a plus.
- Attention to Detail: Strong attention to detail for managing schedules and maintaining accurate records.
- Problem-Solving: Ability to handle inquiries and resolve issues in a professional manner.
- Time Management: Strong time management skills to prioritize tasks effectively.
- Interpersonal Skills: Ability to build rapport with clients and colleagues.
Mark Kevin Umbao
Avenue Plaza HotelHR Manager
Active this month
Working Location
Avenue Plaza Hotel, 40 Magsaysay Ave, Naga, 4400 Camarines Sur, Philippines