IT Project Coordinator

Setup: Hybrid (2 months of 2x RTO per week; WFH in month 3)

Location: Gil Puyat, Makati

Contract Duration: 3-Month Contract

We are hiring a Project Coordinator to support project planning, documentation, and execution using AI tools. This role is suited for someone organized, detail-oriented, and comfortable working with structured processes and cross-functional teams.

Must be able to start ASAP!

Key Responsibilities

Project Planning and Breakdown

• Assist in breaking down projects into clear, actionable steps
• Use AI tools (e.g., ChatGPT) to support research, planning, and task structuring

Execution Support

• Help track progress, organize tasks, and ensure timelines are followed
• Support teams by maintaining clarity on next steps and deliverables

Risk and Issue Tracking

• Identify potential risks or blockers and escalate them with guidance
• Support in monitoring and documenting issues

Documentation and Process Support

• Create and maintain SOPs, workflows, and checklists
• Assist in developing basic process diagrams (flowcharts, swimlanes, RACI)

Research and Analysis

• Conduct basic research to support project feasibility and planning

Stakeholder Coordination

• Assist in coordinating across teams and tracking responsibilities

Continuous Improvement

• Support the use of AI tools to improve workflows and reduce manual work

Qualifications

• Basic to intermediate proficiency in AI tools such as ChatGPT or similar platforms
• Strong attention to detail and organizational skills
• Good written and verbal communication skills
• Experience in process documentation, including SOPs, workflows, and operational checklists
• Ability to create process diagrams (flowcharts, swimlane diagrams, RACI matrices) for clarity and alignment
• Solid requirements gathering and clarification skills to translate business needs into actionable outputs
• Strong research and feasibility assessment abilities to support decision-making
• Basic problem-solving and analytical skills
• Familiarity with Google Workspace or Microsoft Office
• Comfortable working with trackers, spreadsheets, and reports

Nice to Have

• Agile/Scrum exposure, Lean Six Sigma, PMP/PMI fundamentals