KEY RESPONSIBILITIES AND ACCOUNTABILITIES

• Assign SY reference number, bank assignment and prepares checklist, shipping instructions for new purchase order received.
• Prepares local insurance application for all importations and ensure that corresponding marine insurance policy readily available prior to arrival of shipment.
• Prepares bank related documents such as Letter of Credit, TR & draft, Authorization Letter and other documents needed prior and after arrival of shipment.
• Communicates directly to foreign supplier regarding shipment schedule and other related documents needed prior to arrival of shipment.
• Coordinates with Regulatory Personnel regarding permits/ clearance need for all importation.
• Coordinates with broker regarding SAD/IED for LC opening and time to time monitoring of status of shipment under release at customs as well as booking and movement of truck/ container for delivery to designated warehouse.
• Coordinates with Finance department and assigned bank regarding LC opening, availability of original shipping documents, LC discrepancies, final duties and taxes (PAS 5) for debit thru bank.
• Checking of shipping documents prior to shipment arrival.
• Monitors movement of vessel via on line tracking and thru MCIP Terminal website.
• Coordinates with shipping lines regarding arrival and availability of billing invoice for shipment that arrived at the port.
• In-charge with postal/courier services re monitoring of original shipping documents from suppliers, sample/s, payment and other issue and concern (Inbound/Outbound).
• Coordinates with warehouse personnel regarding final delivery of goods/ cargo to designated warehouse/s.
• Check and verify computation of broker’s billing prior to final payment including preparation of turned of events of each shipment as attachment.
• Prepare estimated brokerage and releasing charges and final costing of goods for each shipment/SY folder, then, for posting to Costing Ledger.
• Prepares Monthly Importation Report and BIR Monthly Report.
• Other duties may be assigned from time to time.
• Back-up for Acumatica/ ERP system.

General Specification

• Education: Bachelor’s Degree in Business Administration or any related business course
• Specialized Skills: With knowledge and understanding of import management and procedures; familiar with government laws and regulations regarding customs and excise
• Experience: Must have at least 2-3 years of experience in the same field

Competency Specification

• Knowledge: Intermediate knowledge on Import, Export, and Indent Business Transactions
• Soft Skills:
• Ability to maintain effective working relationships with customers, suppliers, government agencies, and customs authorities
• Must have strong interpersonal and communication skills
• Ability to supervise and work well within a team
• Technical Skills:
• Advanced in computer applications
• Must have the ability to analyze and solve problems
• Multi-tasking ability
• Attitude:
• Act Professionally
• Strive for excellence
• Deal with care
• Willing to work long hours