HR Specialist/Assistant

JOB SUMMARY

• The HR Assistant supports the Human Resources department with a strong focus on employee documentation, data management, and HR reporting. This role ensures accurate record-keeping, timely preparation of reports, and compliance with company policies and labor regulations.

KEY RESPONSIBILITIES

• Maintain and update employee files (physical and digital) with accuracy and confidentiality
• Prepare HR documents such as employment contracts, offer letters, appointment letters, confirmations, and termination documents.
• Ensure all HR records comply with company policies and legal requirements
• Organize and archive HR documents for easy retrieval and audits
• Prepare regular HR reports (headcount, attendance, leave, turnover, payroll support data, etc.)
• Track and update HR metrics and dashboards
• Assist in onboarding and offboarding documentation processes

QUALIFICATIONS/SKILLS

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 1–3 years of experience in an HR administrative or assistant role (preferred)
• Strong knowledge of HR documentation and record-keeping practices
• Proficient in MS Excel, Word, and HRIS systems; advanced Excel skills including VLOOKUP, XLOOKUP, and Pivot Tables
• High attention to detail with strong organizational and time-management skills
• Proven ability to handle sensitive and confidential information with discretion
• Strong written and verbal communication skills