Position: HR & Admin Assistant

Department: Human Resources

Job Level: Rank & File

Reports To: HR Manager

Job Summary:

Support the HR Manager and department by managing personnel files, drafting correspondence, posting job ads, updating the HR database, and processing employee requests.

Key Responsibilities:

Recruitment:

• Post job openings on job portals and social media.
• Source and screen candidates for various roles.
• Schedule and conduct initial interviews.
• Handle pre-employment requirements and process job offers.

Employee Onboarding:

• Guide new hires through the onboarding process.
• Coordinate orientation, contract signing, and uniform issuance.

Records Management:

• Maintain and update employee records.

Payroll & Timekeeping:

• Process payroll and timekeeping for employees.
• Manage employee requests related to overtime, loans, and leaves.

Benefits & Compliance:

• Handle SSS, PhilHealth, and Pag-IBIG contributions.
• Prepare incident reports and manage employee relations.

Administrative Tasks:

• Assist with inventory management and supply requests.

Job Requirements and Qualifications:

• Education: Bachelor’s degree in Psychology, Human Resources, Business Administration, or a related field.
• Experience: At least 1-2 years of experience in HR or administrative roles.
• Skills:
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with payroll software and HRIS is a plus.

Attributes:

• Detail-oriented and proactive.
• Ability to work independently and as part of a team.
• Strong interpersonal skills.