Executive Assistant

• Acts as liaison between executives and other department heads and managers
• Manage the executive's calendar, including scheduling appointments, meetings, and travel arrangements
• Prioritize and manage incoming emails and phone calls, responding to routine inquiries and directing complex matters to the executive
• Prepare meeting agendas, gather necessary materials, and take detailed notes during meetings
• Draft and proofread correspondence, presentations, and other documents
• Manage travel logistics, including booking flights, hotels, and ground transportation
• Organize and maintain filing systems, receipts for the executive and team
• Anticipate the executive's needs and proactively provide solutions
• Attends to whatever the company owners' household needs, runs errands and manage household tasks
• Perform other administrative tasks and personal assistance as needed

• Bachelor’s degree or equivalent experience in a relevant field
• Reserved yet strategic mindset with a business background, preferably having experience running or managing a business
• Introverted personality
• Filipino-Chinese (Mandarin-speaking) or ability to assist with communications (preferred but not required)
• Relevant experience as an Executive Assistant or in a similar role
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously
• Excellent communication and interpersonal skills, with the ability to build rapport with people at all levels
• Strong attention to detail and a proactive approach
• Proficiency in Google Suite and other scheduling tools
• Ability to maintain confidentiality and discretion
• Capability to work independently and as part of a team

It would be also be great if you are:

• A person with an entrepreneurial spirit and mindset
• Adaptable to working in a startup environment

What can you expect from us?

• Fast growing startup company
• Diverse team across Philippines, Singapore, China, and expanding to other countries.
• Opportunity to provide a positive impact in the technology industry focused on Talent Acquisition.