Document Controller

Responsibilities and Duties

• Document Management: Handling the entire life cycle of documents from creation to archiving. This includes scanning, sorting, and filing both electronic and hard-copy documents.
• Quality Control & Compliance: Reviewing documents for accuracy, editing, and ensuring they comply with company standards and legal requirements.
• Distribution: Managing the flow of documentation, ensuring the right personnel receive the correct, updated documents at the right time.
• System Administration: Utilizing and updating EDMS, such as document management software, to organize and track files.
• Reporting: Producing document progress reports for senior management and maintaining accurate records of project data.
• Confidentiality: Ensuring sensitive information and contractual terms remain secure.
• Auditing: Conducting regular audits of document inventory. 

Job Requirements

• Organization and Attention to Detail: High level of accuracy in maintaining records.
• Software Proficiency: Strong knowledge of document management systems (EDMS), MS Office (Word, Excel).
• Technical Knowledge: Familiarity with project terminology, especially if working in construction or engineering sectors.
• Communication Skills: Collaborating with colleagues to ensure smooth document flow.
• Education/Experience: Typically requires a college diploma, university degree, or equivalent experience in administrative roles.