Plans, leads, directs controls and implements all activities in relation to building administration and maintenance particularly involving security, maintenance personnel, janitorial and third party service contractors

Duties and Responsibilities

A. Security/Safety and Cleanliness of the Property

• In-charge to keep the property/building safe and secure.
• Makes periodic inspections of assigned facilities to determine condition; diagnoses problems (if necessary) and initiates proper action.
• Check and monitor the general upkeep and cleanliness and cleanliness of the building, its surroundings and facilities.
• Assisting with emergency response and evacuations

B. Maintenance

• Plans and schedules regular building and equipment maintenance; establishes work priorities; issues work orders.
• Facilitates remodeling, alterations and installation projects; upon approval by top management, and supervises maintenance thereof.
• Facilitates and recommends appropriate budget for maintenance works and obtains approval from top management prior implementation.
• Monitors maintenance-related requirements of the facility including but not limited to, repair, remodeling, installations, and similar projects and related facilities, furnishings and equipment or at a shop.
• Contracting professionals for repairs as needed.
• Evaluates performance of service contractors based on set criteria and makes appropriate recommendations on their status as per results of evaluation.
• Ensuring that tenants are provided with proper utilities
• Inspecting the building frequently for signs of damage or wear

C. Compliance (Internal and External)

• Ensures that all building administration and maintenance policies and procedures are implemented according to standards set by the company.
• Oversee compliance of tenants to terms of lease/use lease premises.
• Ensure compliance of the building/facility to local and national laws (i.e. City Govt., DENR, DOLE, etc.).
• Drafting and updating emergency plans and evacuation procedures.
• Overseeing security, fire prevention, and other safety systems. (Conduct Fire and Earthquake Drill)
• OSH Compliance

D. Tenant Relations

• Maintain good relationship with tenants.
• Facilitate move in/out of tenant; Accomplishment of Turnover Checklist.
• Coordinates with tenants in the construction requirements of the shop/stall, including issuance of house rules, work permits and gate pass.
• Assess and inspects construction progress of tenants and ensures that engineering or approved blueprint specifications and requirements are strictly complied with.
• Maintain continuous communication and address all tenant concerns regarding the building, payments and other related issues and/or concerns.
• Resolving complaints, problems, and requests from tenants.
• Maintaining records of tenants, including emergency contact information.
• Entertain inquiries and look for tenants to fill vacant spaces/units.

E. Others

• Prepares and submits Monthly Status Report of Building Administration.
• Reviews the monthly utility consumption of tenants and furnish a summary to be used as attachment for billing summary report.
• Assist in collection of payments from tenants.

• At least 1 year with experience in Property Management / Building Administration
• Knowledgeable in design and Autocad (and others) - preferred
• Good analytical and interpersonal skills
• Good technical and management skills
• Flexible and can adapt easily
• Strong leadership qualities
• Preferably a graduate of either Electrical Engineering, Civil Engineering and/or Mechanical Engineering. Board Passer is a huge advantage. BUT is also open for Business Courses graduate.
• A graduate of other related course is also welcome provided they have experience in Building Administration or Property Management
• Willing to work onsite in Metro Pointe Center, San Juan City.