GENERAL BACKGROUND & SCOPE OF WORK:

Provide administrative and logistical support to ensure smooth day-to-day operations of the CCAC CDO, DVO, & CRK offices. Efficient coordination of Regional Office business requirements.

A.) Support to government compliance and documentation.

• Process and ensure timely renewal of local office permits, business clearances, and related regulatory documents.
• Maintain proper filing and monitoring of compliance records.

B.) Office administration & maintenance.

• Oversee daily office maintenance, coordinate repair and upkeep needs, and monitor inventory of office supplies and consumables to ensure availability.
• Act as the office receptionist, welcoming guests and attending to inquiries in a courteous and professional manner.

C.) Logistics coordination of CCAC Employees

• Arrange and confirm travel logistics for VISMIN personnel including airfare, hotel, and transportation.
• Ensure bookings are cost-efficient, properly documented, and aligned with approved travel requests.
• Receive invoices from suppliers, validate accuracy and completeness, route to concerned departments for approval, and ensure timely endorsement for payment processing. Maintain an updated invoice tracker.

D.) General Administrative Support

• Perform other administrative tasks as assigned to support office operations and management directives.
• Receive and record invoices from suppliers and coordinate with concerned departments for proper routing and processing.