General Administrative Support:

• Provide general administrative and clerical support to ensure efficient office operation.
• Assist in organizing office operations and procedures.
• Control correspondence, including answering phone calls, emails, and distributing mail.
• Design and maintain filing systems, both electronic and physical.
• Review and approve supply requisitions to ensure adequate stock levels.

Office Maintenance and Supplies Management:

• Maintain office services by organizing maintenance and repairs of office equipment and appliances.
• Take inventory of office supplies and order new materials as needed.
• Handle and prepare reports regarding office equipment and appliances.

Documentation and Reporting:

• Prepare documents, reports, and presentations as required, including formatting, editing, and proofreading.
• Assist in billing processes by preparing invoices and maintaining records.

Document Handling and Record Keeping:

• Transcribe, scan, or photocopy hard copy documents and forms as needed.
• Create and modify documents such as transmittals, letters, and requests.

Appointment Scheduling and Coordination:

• Schedule appointments and coordinate meetings.
• Arrange appointments for company vehicles as needed.

Database Management:

• Monitor inquiries and update databases, maintaining both hard copy and electronic filing systems.
• Ensure accuracy and completeness of data entries.

Field Work and Errands:

• Perform fieldwork tasks such as payments for warehouse, banking transactions, and procurement of supplies.
• Additional Office Support

Qualifications:

• Proven experience as an office administrative assistant or similar role.
• Proficiency in MS Office / Google Apps.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Attention to detail and problem-solving skills.

Benefits:

• Opportunities for professional development and growth
• Professional development opportunities
• Collaborative and supportive work environment