Asia Peopleworks Inc. Office Administrator

Office Administrator

₱25-30K[Monthly]

On-site - MakatiFull-time1-3 Yrs ExpBachelor

Job Description

Accounts PayableFinancial ManagementAttention to DetailsAccounts Receivable

Description

Arranging & welcoming visitors and directing them to the relevant Job Description office/personnel.
Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
Coordinating and managing appointments, meetings, and the conference room schedule.
Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly. This includes Providing support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
Assist the recruitment, onboarding, and training of new employees and upervise office staff, including clerical and administrative personnel.
Maintaining general office files, including job files, vendor files, and other files related to the company’s operations. Maintain filing systems and ensure the proper retention, protection, and disposal of records.
Establish and implement office policies and procedures to maintain order and efficiency. Review and update office policies as necessary to reflect changing needs.
Assist and administer daily petty cash expenditures and expenses.
Lead person to manage accounts payable and account receivable to work with our accountants and accounting oursource services.
Control and purchasing of all Day Juan requirements such as but not limited to office supplies, equipment, furnitures, fix assets and non fix assets, all materials needed for Day Juan activities.
Coordinate with building management for office maintenance and repairs
Oversee the maintenance and ensure all fix assets are in good condition.
Supervise cleaning crew and cleanliness of office space.
Performing other relevant duties when needed.

Requirements

Minimum 2-3 years experience in office, accounting and purchasing administration.
Savvy in using software and other productivity tools such as MS Office tools to aid office operation on dealing with data and reports. Prior experience with CRM will be a great addition.
Effective communications and interpersonal skills to work with different departments. Excellent written and verbal communication skills.
Understands different government and sales documents for to perform its duties.
Eye of details and good in data filing and storage for data administration.
Excellent organizational and multitasking skills. Ability to work under strict deadlines. A team player with high level of dedication.
Service driven and customer driven orientation to manage issues and problems.
Strong verbal and written communication, analytical skills.
Bachelor's degree in accounting, business administration or other relevant field.