We are seeking a detail oriented and proactive Accounting Specialist with a focus on Receivables. The ideal candidate will manage accounts receivable processes, ensure accurate and timely collections, and maintain strong communication with customers to minimize overdue accounts. This role is critical in ensuring the company’s financial health and requires someone who can work both independently and as part of a team.

• Customer Management: Maintain and update all customer records, including Customer Information Sheets (CIS) and other essential documents. Conduct thorough credit investigations using provided references and additional sources.
• Collections: Monitor accounts receivable, ensuring adherence to customer credit terms and limits. Prepare and send Statements of Accounts (SOA) and follow up on outstanding balances through various communication channels.
• Countering: Coordinate countering and collections activities, ensuring timely processing within three days after delivery. Update all transactions and dates in the accounting system.
• Routing: Prepare daily collection routes, ensuring all necessary documents are attached. Communicate with collectors regarding any changes or additional routes.
• Daily Operations: Tag collections, manage entries in the accounting system, and prepare daily and weekly reports on cash inflows, aging summaries, and collections.
• Issue Resolution: Address any discrepancies or issues related to receivables, and seek approval for and prepare necessary adjusting entries.
• AR Aging: Regularly monitor and manage AR aging, aiming for timely collection of sales within specified timeframes. Send notices and updated statements to customers with overdue accounts.
• Filing and Documentation: Maintain organized and up-to-date customer ledgers and collection reports, ensuring proper filing of all related documents.
• Team Collaboration: Work closely with the AR team, providing support and coverage as needed to ensure continuity of operations.

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 2-3 years of experience in accounts receivable or a similar role.
• Strong knowledge of credit investigation and collection processes.
• Proficiency in accounting software (Netsuite).
• Excellent communication and customer service skills.
• High attention to detail and strong organizational skills.
• Ability to work independently and as part of a team.
• Proactive problem-solving abilities.
• Job Type: Full-time