Accounting Administrative Assistant – Accounts Receivable (AR)

Primary Duties and Responsibilities

The Accounting Administrative Assistant – Accounts Receivable (AR) shall be responsible for the following:

1. Collection and Reconciliation

• Monitor and manage client collections.
• Reconcile collection records against bank transactions and company records.
• Ensure that payments received are properly recorded and accounted for.
• Investigate and coordinate the resolution of discrepancies in collection records.

2. Bank Deposits and Client Payments

• Process and monitor bank deposits related to client transactions.
• Monitor and process client payment terms and arrangements.
• Ensure that client payment information and supporting documents are properly recorded and maintained.

3. Refund Processing

• Process refunds for clients and suppliers in accordance with company policies and procedures.
• Verify supporting documents and coordinate with the appropriate personnel for approval and release of refunds.

4. Bank Account Handling

• Handle and monitor the 979 EastWest Bank account and related transactions.
• Handle collection transactions involving EastWest Bank.
• Handle collection transactions for LandBank for both AJE and AJHK.
• Handle collection transactions involving BPI Bank.
• Handle the 9647 EastWest collection account and related transactions.

5. BIR and Compliance

• Assist in monitoring and meeting applicable BIR compliance deadlines.
• Submit required documents and information to the appropriate accounting personnel within the prescribed deadlines.
• Maintain proper documentation for audit and compliance purposes.

General Responsibilities

The employee is expected to:

• Maintain the confidentiality of company, client, supplier, and financial information.
• Exercise accuracy, diligence, and attention to detail when handling financial transactions.
• Properly safeguard company records, documents, and financial information.
• Immediately report any discrepancies, errors, or irregularities to the appropriate supervisor.
• Coordinate professionally and effectively with clients, suppliers, banks, and internal personnel.
• Perform other reasonable accounting, collection, administrative, and finance-related duties that may be assigned by management.