Overview:

The Accounting Clerk will support the Accounting Department by ensuring accurate financial tracking, reporting, and coordination of container deposit refunds.

Key Responsibilities

1. Daily Duties

• Monitoring and Reporting:
• Track Original Receipts (ORs) and Equipment Inspection Reports (EIRs) from various shipping lines. Summarize findings and follow up on status reports from the RTD and Import Departments.
• Data Entry and Record-Keeping:
• Record all paid ORs in the I-LOG system and update the consolidated monitoring file accordingly.
• Reconciliation:
• Conduct daily matching and reconciliation of EIRs and ORs to prepare Container Deposit Refund Letters for all KWE Bills of Lading (BLs).
• Authorization Letter Preparation:
• Prepare Authorization Letters for non-direct BLs, coordinating with Customer Service (CS) and Account Executives (AEs) for consignee authorization, as well as the Import Department for other forwarders’ authorization.
• Dispatch Coordination:
• Ensure all letters are completed with the correct supporting documents and attachments, ready for dispatch to shipping lines, and update their status in the I-LOG system.
• Refund Monitoring:
• Collate and summarize all received letters of refund for status updates in the monitoring system.
• Scheduling Collections:
• Schedule and monitor container refunds for collection by messengers/collectors.

2. General Duties

• Information Management:
• Maintain up-to-date information and status of EIRs and ORs for each shipping line.
• Container Refund Tracking:
• Keep updated records of dispatched Container Refund Letters.
• Verification of Pending Refunds:
• Review and verify the status of pending container refunds, reporting findings to the Senior Assistant for further assistance and action.
• I-LOG Updates:
• Update the I-LOG system with information regarding refunded letters, ORs from Operations, and dispatched letters to shipping lines.
• Detailed Monitoring:
• Ensure detailed and up-to-date status updates for each Container Deposit in the consolidated monitoring file.
• Weekly Reporting:
• Provide weekly updates on the status of each Container Deposit, including received OR/EIRs, dispatched authorization/refund letters, collections, and pending issues such as held deposits due to damage, demurrage, and other concerns.
• Additional Responsibilities:
• Perform other tasks and generate reports as assigned by the Immediate Supervisor.

Qualifications

• Bachelor's degree in Accounting
• Proven experience as an Accounting Clerk or in a similar role is desirable.
• Familiarity with basic accounting principles and procedures.
• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar).
• Strong knowledge of Microsoft Office Suite, particularly Excel (including formulas and pivot tables).
• Excellent attention to detail and accuracy in data entry.
• Strong organizational and time management skills.
• Effective verbal and written communication skills.