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We're Hiring: Administrative Assistant (Executive Support & Inventory/Sales/Delivery Management)

Location: Valenzuela City

Industry: Trading Company

Employment Type: Full-Time

We are looking for a highly organized, detail-oriented, and proactive Administrative Manager to support management and help ensure the smooth day-to-day operations of our office.

Responsibilities

• Review and verify delivery receipts (DRs), purchase orders (POs), invoices, and other business documents.
• Encode transactions accurately into the company's inventory management system and maintain organized records.
• Monitor and perform regular inventory checks to ensure inventory accuracy.
• Track inventory movement and assist in maintaining stock records.
• Coordinate with B2B clients regarding purchase orders, deliveries, order status, and other related concerns.
• Coordinate with suppliers, warehouse personnel, and internal teams to ensure timely and accurate order fulfillment.
• Assist the company owner/management with administrative tasks and daily operational requirements.
• Monitor office workflows and follow up on pending tasks to ensure operations are running efficiently.
• Perform general administrative, clerical, and documentation duties as assigned.

Job Requirements

• Bachelor's degree in Business Administration, Office Administration, Accounting, Logistics, Supply Chain Management, or any related field is an advantage.
• Proficient in Microsoft Excel, Word, and other computer applications.
• Experience in administrative work, inventory management, logistics, or customer coordination is preferred but not required.
• Strong organizational skills with excellent attention to detail.
• Good communication and interpersonal skills.
• Honest, dependable, and able to maintain confidentiality.
• Able to multitask, prioritize work, and meet deadlines.
• [Able to speak Mandarin/Fookien is a plus!]
• Willing to work full-time in Valenzuela City.