Recruitment Administrator

Role Overview

We are looking for a Recruitment Administrator to provide essential support to our recruitment team, focusing on recruitment and onboarding support within a fast-paced, high-volume environment.

This role works closely with recruiters to manage the next stages of the hiring process, including interviews, candidate documentation, pre-employment requirements, and tracker updates. You will play a key role in ensuring accuracy, efficiency, and a smooth candidate experience across end-to-end recruitment activities, particularly for blue-collar and trades roles supporting Australian operations.

Why You’ll Love Working With Us

• ₱15,000 sign-on bonus
• Annual Bonus and Salary Reviews
• Comprehensive HMO + 1 free dependent
• 30 days paid leave (vacation, sick and wellness) - with cash conversion
• Real growth — workshops, training and clear career pathways
• Great culture — team events, employee fairs, and monthly games with exciting prizes
• Tenure rewards — milestone gifts at 1, 5 and 10 years
• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Coordinate pre-employment requirements including booking medicals and scheduling, monitor reference checks for timely completion, and prepare and dispatch onboarding packs for successful candidates.
• Follow up on required tickets, licenses, and qualifications to ensure compliance with role and site requirements
• Support end-to-end recruitment coordination, including data entry, documentation, and candidate communication
• Manage recruitment inbox, respond to queries, and escalate when necessary
• Maintain accurate candidate records and recruitment trackers, while ensuring proper filing, organization, and archiving of all recruitment documents in line with internal processes.
• Assist in ensuring candidates meet Australian compliance requirements prior to mobilisation (e.g., licenses, certifications, and qualifications)
• Support recruiters in high-volume, reactive hiring requirements, including coordination of multiple candidates across different roles and timelines

What We’re Looking For:

• Bachelor’s Degree in Human Resource Management or a related field with minimum of 5 years’ experience in recruitment administration or coordination, preferably in a fast-paced, high-volume environment
• Exposure to Australian recruitment and onboarding processes is preferred
• Experience supporting blue-collar recruitment within construction, mining, or industrial sectors
• Familiarity with trade roles such as electricians, welders, boilermakers, fitters, operators, and technicians, including their qualification requirements
• Basic understanding of Australian compliance and certifications, including:
• Trade certificates
• White Card
• Working at Heights 
• Confined Space
• Proficient in Microsoft Excel, recruitment trackers, and database systems
• Strong attention to detail, with the ability to manage multiple tasks and meet tight deadlines
• Must be willing to work full time onsite at Arcovia City, Brgy. Ugong, Pasig City (Monday - Friday, morning shift).

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.