Admin Manager

The Admin Manager is a strategic leader responsible for the backbone of the company’s physical and operational infrastructure.

This role goes beyond basic office management; you will lead procurement strategies, ensure absolute compliance with Philippine regulatory bodies, and manage the full lifecycle of company assets. You will be a key partner to HR, Finance, and Legal, ensuring that the workplace is safe, efficient, and cost-effective.

Key Responsibilities

1. Strategic Office & Facilities Management

• Infrastructure: Oversee day-to-day office operations, facilities maintenance, and relations with building management
• Workplace Strategy: Lead space planning, seat allocations, and office renovations. Support leadership in expansion or relocation projects
• Safety: Implement and maintain workplace safety standards and emergency protocols

2. Procurement & Vendor Ecosystem

• End-to-End Procurement: Manage the full PR–RFQ–PO cycle, ensuring transparent canvassing and rigorous supplier onboarding
• Negotiation: Lead contract negotiations for pricing, service levels (SLAs), and warranties to maximize ROI
• Forecasting: Establish procurement forecasting and cost-saving initiatives to optimize the company’s "burn rate" on consumables and services

3. Asset & Inventory Control

• Asset Lifecycle: Manage the acquisition, tagging, assignment, maintenance, and eventual disposal of all company assets (IT equipment, furniture, etc.)
• Accountability: Maintain a 100% accurate asset registry and ensure all employees sign appropriate custodianship documents
• Audits: Conduct regular physical audits of inventory and equipment

4. Compliance & Statutory Coordination

• Permitting: Lead the annual renewal of the Mayor’s Permit, Barangay Clearances, and SEC GIS filings
• Regulatory Liaison: Coordinate with BIR, DOLE, and LGUs to ensure all permits and certifications are displayed and updated
• Policy Enforcement: Ensure all vendor engagements and asset usages comply with internal audit and legal standards

5. Logistics, Budgeting & People Leadership

• Logistics: Oversee corporate travel, fleet management (if applicable), and courier/shipment services
• Budgeting: Prepare the annual Administration budget and provide monthly reports on spending vs. allocation
• Team Leadership: Supervise and coach a team of admin coordinators and general services personnel. Set clear KPIs and foster a culture of "service excellence"

Qualifications

Education

• Bachelor’s degree in Business Administration, Management, or a related field

Experience

• 5–8 years in General Admin, Procurement, or Corporate Services
• At least 2–3 years in a managerial or supervisory role
• Experience in Fintech, BPO, or Startups is highly preferred due to the fast-paced nature of these industries

Hard Skills

• Expertise in Philippine regulatory requirements (LGU, SEC, DOLE, BIR)
• Advanced procurement planning and contract management skills
• Proficiency in asset management software and Microsoft Excel (for budgeting/reporting)

Soft Skills

• High level of professional integrity and confidentiality
• Strong stakeholder management (ability to say "no" to requests firmly but professionally)
• Project management skills for office fit-outs or company-wide events