HR/Admin Associate

1. Assist in posting job openings and coordinating with applicants for interviews and

requirements.

2. Collect, organize, and verify applicant documents and pre-employment requirements.

3. Maintain updated records of applications, resumes, and interview schedules.

4. Follow up with departments for interview results and hiring decisions.

5. Keep recruitment trackers and files up to date.

6. Prepare onboarding documents such as contracts, HR forms, and orientation

materials.

7. Help coordinate orientation schedules with concerned departments.

8. Ensure new hires complete all required forms and submit necessary documents.

9. Encode new employee data into trackers or HR systems.

10. Assist in preparing materials, IDs, and supplies for new hires.

11. Monitor and track the pouch and courier services for the delivery of documents (e.g.,

employment contracts, forms, documents, etc.) to and from branches.

12. Ensure that all recruitment-related documents and other documents are sent and

received in a timely manner.

13. Facilitated the EWB application and followed up on the EWB cards of new employees.

14. Maintain confidentiality of employee and applicant records.

15. Provide admin support to the HR/Admin team as needed

16. Support in logistics, travel arrangements, and event coordination when necessary.

17. Perform other administrative tasks as may be assigned by immediate superiors or

management.