• Provide administrative support to the management team.
• Handle general office tasks, such as filing, photocopying, and data entry.
• Manage and maintain office supplies and equipment.
• Coordinate meetings, appointments, and travel arrangements.
• Assist with project management and coordination.
• Handle incoming and outgoing correspondence.
• Provide customer service support.

The client is committed to empowering businesses to leverage data-driven marketing for positive change, fostering a better community through sustainable and impactful strategies. They develop customized plans that are carefully aligned with each client’s specific needs and budgets.

Administrative Tasks:

• Document preparation and editing

• Research and data management (including data entry and record-keeping)

• Calendar management (business and marketing-specific calendars)

• Budget tracking and financial record-keeping

• Basic copywriting and proofreading

• Managing leads and organizing lists

Marketing Support:

• Basic graphic design for website, social media, and documents

• Market research and prospect research

• Managing marketing campaigns and ads platforms (e.g., Facebook)

• Assisting with content creation and marketing calendar management

• Supporting the development and execution of marketing strategies

We are seeking a highly organized and detail-oriented Administrative Assistant. In this role, you will be responsible for assisting the client in various accounting related administrative tasks to ensure the smooth running of their business operations. 

Responsibilities 

• General administrative duties such as managing correspondence, answering phone calls, and handling email communications.
• Manage and maintain records, spreadsheets, and filing systems.
• Data entry.
• Prepare and distribute reports, letters, and other documents as needed.
• Assist with accounting tasks;
• Bank reconciliations, transaction processing, general reconciliations, drafting of statutory lodgments, Activity Statements, reconciliation of disbursements and compliance checklists.
• Provide general administrative support to the team.
• Liaise and communicate effectively with team members and external stakeholders.

We are seeking a highly organized and detail-oriented individual to join our team as an AU Accounts Admin. In this role, you will be responsible for managing the financial records and accounts of our Australian branch. This is a crucial position that ensures accurate and timely financial data, which is essential for effective decision-making and business operations. If you are a detail-oriented individual with exceptional organizational skills and a passion for numbers, we would love to hear from you.

Key Responsibilities:

• Manage accounts payable and receivable processes for our Australian branch.
• Prepare and distribute customer invoices; monitor and follow up on outstanding payments.
• Perform bank reconciliations and maintain accurate financial records.
• Process and reconcile vendor invoices; assist with month-end and year-end financial closes.
• Contribute to financial report preparation and analysis.

• Collect paymentd from clients
• Process Legal Procedings
• Handle communications and assist with correspondence
• Maintain the effectiveness of administrative processes and systems
• Provide customer service as the first point of contact

1. General understanding of some government procedures and knows how to follow up, such as the application for a fire permit/business permit, and other business needs.
2. Understand warehouse-related knowledge and procedures, such as warehousing and outbound.
3. Need to handle and follow-up on daily company affairs, such as paying internet fees, electricity fees, property fees, office rent, etc.

- Handle all guest inquiries and requests in a professional and courteous manner

 - Accountable for accurately recording customer transactions in the necessary systems

 - Handle guest check-ins and check-outs

 - Recognize the customer’s circumstance and offer the best remedy

 - Ensure that all guests have a positive experience 

 - Professionally respond to customer complaints; make an effort to successfully resolve complaints by established guidelines.

 - Provide services and remedies that will improve client satisfaction

 - Work in conjunction with your coworkers, supervisors, and other departments as necessary.

Job Overview: The warehouse coordinator will be responsible for ensuring inventory is processed, organized, and stored. The warehouse assistant will also scan, and prepare orders for delivery. The ideal candidate is comfortable working on their feet, focused on completing tasks, and experienced in inventory software and databases. The warehouse assistant may also operate heavy machinery, or drive equipment.

• Manages the shipping workflow and other warehouse operations.
• Assigns tasks and work orders to warehouse associates.
• Maintains the daily shipping and receiving schedule.
• Dispatches and answers inbound truck orders.
• Reviews open and closed sales orders and invoices.
• Categorizes inventory and completes inventory tracking.
• Creates and files sales orders, invoices, productivity reports, packing lists, and other documentation.
• Works closely with the customer service team to resolve issues.
• Collaborates with the warehouse supervisor and associates.
• Assists the operations department with fulfillment and quality control.
• Escalates issues to managers when necessary.
• Follows all company policies and procedures.
• Adheres to good manufacturing practices

The Reservation Executive is responsible for managing and processing all hotel bookings and reservations. This role requires excellent customer service skills, attention to detail, and a thorough understanding of the hotel’s offerings to ensure a seamless booking experience for guests.

Key Responsibilities:

1. Reservation Management:

• Process and confirm guest reservations via phone, email, and online platforms.
• Ensure accurate entry of guest details and preferences into the reservation system.
• Update and maintain the reservation database.

1. Customer Service:

• Provide exceptional service by responding to inquiries and resolving issues promptly.
• Assist guests with special requests, including room preferences and packages.
• Follow up with guests post-booking to confirm details and enhance customer satisfaction.

1. Collaboration:

• Work closely with the front desk and housekeeping teams to ensure room availability and readiness.
• Coordinate with sales and marketing to promote special offers and packages.

1. Reporting:

• Generate and analyze reports related to reservations, cancellations, and occupancy rates.
• Monitor booking trends and suggest improvements to enhance occupancy and revenue.

1. Financial Duties:

• Process payments and maintain accurate records of transactions.
• Handle cancellations and modifications according to hotel policies.

1. Training and Development:

• Stay updated on hotel services, amenities, and local attractions to provide informed recommendations to guests.
• Participate in training programs to enhance skills and knowledge.

Qualifications:

• High school diploma or equivalent; degree in hospitality or related field preferred.
• Previous experience in hotel reservations or customer service is an advantage.
• Proficient in reservation software and Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Attention to detail and excellent organizational abilities.
• Ability to work flexible hours, including weekends and holidays.

Working Conditions:

• Fast-paced hotel environment.
• Requires sitting for extended periods and occasional lifting of office supplies.

1. warehouse operation
2. people management
3. reporting

• Handle timely deployment of new hires by following the recruitment & manning calendar.
• Monitor Incident/ Violation Reports & check compliance on the processes required.
• Monitor and accomplish attendance reports for payroll processing.
• Perform administrative tasks including but not limited to filing, providing verification of employments, maintaining forms and other documents for processing.
• Maintain a repository of table of organization, job descriptions, memos, and other related documents.
• Process and maintain the employee's 201 files with strict confidentiality.
• Prepare document & process employee separations & clearance.

Join the Future of Fintech as a Junior Admin Officer at Etrading Software!

At Etrading Software, we're not just another company—we're a vibrant, forward-thinking community where diversity, collaboration, and innovation thrive. Step into a workplace that values your unique perspective and rewards your hard work. We foster a high-trust environment where integrity, autonomy, and work-life balance are paramount. Get ready to revolutionize the financial industry with cutting-edge trading projects that will shape the future.

About the Role:

We are seeking a motivated and detail-oriented Jr. Admin Officer to join our team. The ideal candidate will assist in managing daily administrative tasks, ensuring smooth office operations, and providing support to various departments.

Key Responsibilities:

• Assist in managing office operations, including handling correspondence, and maintaining records.
• Support the preparation and distribution of documents, reports, and presentations.
• Handle data entry tasks and ensure the accuracy of information.
• Coordinate with vendors and service providers for office supplies and maintenance.
• Provide excellent customer service to internal and external stakeholders.
• Maintain office equipment and manage inventory of office supplies.
• Support the Admin Officer with vendor sourcing, and the HR department with onboarding tasks.

Company Profile: XMC BPO is a Business Process Outsourcing Agency that provides 

essential services through customer service within reach.

Position: Admin Specialist

Location: Pasig City

Salary: Negotiable

Work Schedule: Shifting Schedule

Work Set-up: Work onsite

Benefits Offer:

• Competitive Salary

• Government Mandated Benefits 

• Work-Life balance

• HMO

• 13th Month Pay

• Paid leave credits 

• Awards and Recognitions

• 2 consecutive days off

Responsibilities:

• Provide administrative support to the team

• Assist in the management and maintenance of facilities ensuring a clean and safe work 

environment.

• Monitor and order office supplies, ensuring availability and inventory management.

• Coordinate maintenance requests and communicate with vendors and contractors.

• Implement and uphold safety protocols in accordance with basic occupational hazard 

standards.

• Respond to emergencies and provide first aid assistance when necessary.

• Support event planning and logistics for company meetings and functions

Recruitment Process

• Initial Interview

• Final Interview

• Job Offer

• Assist with the receipt, sorting, and storage of incoming inventory at Nagatsu Seisakusho Philippines, Inc., a leading firm in Manufacturing & Industrial Supplies & Services.
• Utilize warehouse tools and equipment to move stock within the facility efficiently and safely.
• Maintain accurate records of inventory levels to support supply chain management.
• Prepare orders for dispatch, ensuring products are securely packed and labeled correctly.
• Participate in regular stock audits and report any discrepancies to the warehouse supervisor.
• Comply with the company's health and safety regulations to maintain a secure working environment.

• Manage administrative tasks including scheduling, correspondence and database maintenance within Ostrea Mineral Laboratories.
• Ensure smooth office operations and assist with the organization of company events and meetings.
• Maintain confidentiality of sensitive information and contribute a positive experience.