• Manage correspondence, including emails and phone calls.
• Organize and schedule meetings and appointments.
• Maintain filing systems and documentation.
• Prepare reports, presentations, and other documents.
• Assist in project coordination and administrative tasks.
• Facilitate communication across departments.
• Support team members with various tasks as needed.

• Manage correspondence and communications.
• Schedule appointments and meetings.
• Maintain office files and records.
• Assist with administrative tasks and office organization.
• Prepare reports and documents as needed.
• Support team members and ensure smooth operation.
• Handle inquiries and provide excellent customer service.

• Provide exceptional after-sales technical support to customers, ensuring product satisfaction and addressing issues promptly.
• Collaborate with sales and technical teams to resolve customer inquiries and provide product knowledge.
• Conduct product training sessions and workshops for clients to enhance their operational efficiency.
• Develop and maintain strong customer relationships to foster trust and loyalty.
• Document support activities and customer feedback for continuous improvement.

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements
• Document expenses and hand in reports
• Undertake occasional receptionist duties

• Manage correspondence and communication within the office.
• Organize schedules, appointments, and meetings for the team.
• Maintain office files and documentation efficiently.
• Assist in project management and support creative initiatives.
• Facilitate communication between departments in the advertising and arts sectors.
• Contribute to a collaborative environment at Pontem Music & Arts PH.

• Greet visitors and direct them to the appropriate departments or individuals
• Answer telephones and respond to inquiries via telephone or email
• Book meeting rooms, set up conference calls and take messages and minutes during meetings
• Perform administrative tasks, including filing and photocopying
• Write emails, memos and letters
• Implement and/or develop office procedures and record systems
• Manage database entry and client files
• Order and maintain supplies
• Document financial information
• Organize and distribute messages
• Make and confirm travel arrangements
• Prepare and mail outgoing correspondence
• Maintain confidential department files/records
• Perform routine bookkeeping tasks
• Assist with presentations and reports

1. Acts as a reliever of the Executive Secretary when she is absent or on leave.

2. Performs all clerical functions in the office.

3. Receives all incoming communications either written or via telephone calls.

4. Monitors all office supplies and forms and see to it that stocks are always available.

5. Prepares requisition of office supplies at the Director’s Office.

6. Sees to it that the following are carried out:

6.1 Routes office memoranda and directories.

6.2 Sends request for job orders to the Maintenance Department.

6.3 Checks the prepared gate passes before these are signed by the Director.

6.4 Sends all purchase requisitions to CSR and other concerned departments after approval by the Director.

6.5 Forwards papers for capital expenditures to Purchasing Department and other concerned departments.

6.6 Prepares ID’s for visitors and medical representatives.

7. Maintain at all times confidentiality of all communications received or sent out by the office of the director.

WORKING CONDITIONS

1. Must have a good command in English and Filipino.

2. Computer literate

3. Must be physically and mentally fit to work.

4. Can work under pressure.

Job Types: Permanent, Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Employee discount
• Opportunities for promotion
• Promotion to permanent employee

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary
• Overtime pay
• Performance bonus

Ability to commute/relocate:

• Manila: Reliably commute or planning to relocate before starting work (Required)

• Keeping records of all documentation relating to the dispatch and receipt of goods.
• Compile, copy, sort and file records of office activities.
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items. 
• Recording / computing payroll & other financial activities of the company.
• Provide accounting and clerical support to the accounting department
• Type accurately, prepare and maintain accounting documents and records
• Prepare bank deposits, general ledger postings and statements
• Reconcile accounts in a timely manner
• Daily enter key data of financial transactions in database
• Provide assistance and support to company personnel
• Function in accordance with established standards, procedures and applicable laws

We are seeking a talented Secretary to join the Pro-hygienics Human Resource and Services Corporation

• Manage daily administrative tasks and communication.
• Schedule appointments and coordinate meetings.
• Prepare documents and reports for management.
• Maintain organized filing systems and ensure confidentiality.
• Assist in onboarding processes for new hires.

• Monitor the attendance of the construction manpower and guide them every morning for toolbox meeting.
• Assist the other secretaries with the documents needed to be sign by superiors.
• Site reporting and roving.
• We accept high school graduate or college undergrad.
• Physically fit, good posture can handle the heat conditions on site.
• Willing to relocate in Subic Bay. Stay in.

As a Secretary, you will handle administrative tasks such as scheduling appointments, managing correspondence, and organizing files. You will support office operations and ensure smooth communication within the team.

• Manage and organize office communications.
• Schedule appointments and maintain calendars.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming calls and inquiries professionally.
• Maintain filing systems and office supplies inventory.
• Assist in meeting preparation and record minutes.
• Support team members with administrative tasks as needed.

We are seeking a Secretary to handle office tasks and provide administrative support at our agrivet supply business.

Responsibilities:

• Answer calls and assist customers
• Organize office documents, schedules, and meetings
• Prepare reports and handle correspondence
• Maintain office supplies and ensure organization

Forever Flawless Face and Body Center, Inc. is a premier provider in the healthcare and medical care industry, specializing in aesthetic treatments and client wellness. We are seeking a diligent Secretary to manage administrative tasks that support our operations.

• Manage phone calls and correspondence.
• Schedule appointments and maintain calendars.
• Prepare and organize documents for meetings.

• Schedule and confirm patient appointments.
• Greet patients and assist with check-in and registration.
• Maintain and organize patient files and medical records.
• Answer phone calls and respond to inquiries promptly.