Bachelor’s Degree: Many employers prefer a bachelor’s degree in business administration, communications, or a related field.

Administrative Experience: At least 2-5 years of experience in an administrative or executive support role.

Organizational Skills: Ability to manage multiple tasks, calendars, and schedules effectively.

Communication: Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and external contacts.

Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other relevant software/tools.

Time Management: Ability to prioritize tasks and manage time efficiently.

Problem-Solving Skills: Strong decision-making ability and initiative in handling various tasks independently.

Discretion: Maintaining confidentiality and handling sensitive information with care.

Interpersonal Skills: Ability to build strong working relationships and work effectively in a team.

• Schedule and manage meetings, appointments, and events for executives, ensuring optimal time use.

• Serve as the primary point of contact for internal and external stakeholders, screening calls, emails, and correspondence.

• Utilize Airtable to organize and track projects, databases, and workflows, ensuring accurate and up-to-date information.

• Assist in coordinating and following up on multiple projects, collaborating with various departments as needed.

• Handle travel arrangements, expense reporting, document preparation, and other administrative tasks to support executive efficiency.

• Anticipate needs and prioritize tasks to ensure timely completion, demonstrating strong multi-tasking and time-management skills.

Glyph Community is a non-profit organization dedicated to improving the lives of children in Singapore through various programs and initiatives.

We seek a passionate and talented digital marketing specialist to join our team remotely. As a Digital Marketing Specialist, you will enhance our online presence, expand our reach, and drive engagement with our cause.

1. Develop and execute digital marketing strategies to promote our charity's initiatives, events, and campaigns targeted towards children in Singapore.
2. Manage and optimize our social media platforms (e.g., Facebook, Instagram) to increase followers, engagement, and brand awareness.
3. Create compelling and impactful content, including posts, articles, graphics, and videos, to convey our mission and attract supporters.
4. Implement email marketing campaigns to nurture relationships with donors, volunteers, and stakeholders.
5. Monitor and analyze key performance indicators (KPIs) to evaluate the effectiveness of digital marketing efforts and make data-driven decisions to improve results.
6. Collaborate with internal teams to ensure alignment of marketing activities with organizational goals and objectives.
7. Stay up-to-date with the latest trends, technologies, and best practices in digital marketing, and identify opportunities for innovation and growth.
8. Support fundraising initiatives by leveraging digital channels to drive donations and support for our cause.

1. Administrative Support:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Screen calls, emails, and inquiries, responding on behalf of executives when necessary.
• Prepare and organize documents, reports, and presentations for meetings.
• Draft and proofread communications and documents.

2. Quotation Preparation and Procurement:

• Prepare, send, and track quotations for clients in the solar energy and construction industries.
• Support procurement processes by sourcing vendors, obtaining competitive bids, and negotiating contracts.
• Maintain records of orders, deliveries, and invoices, ensuring accuracy in procurement documentation.

3. Financial Support:

• Assist in financial reporting, budget tracking, and expense management.
• Collaborate with the finance team on invoice processing and payment schedules.
• Ensure the accuracy of financial documents and help with monthly and quarterly financial reviews.

4. Industry-Specific Knowledge:

• Utilize your knowledge to support industry specific projects and tasks.
• Collaborate with relevant departments to ensure that procurement and financial tasks align with industry regulations and best practices.

5. Project Management:

• Oversee and monitor the progress of projects, ensuring deadlines are met.
• Assist in coordinating cross-functional teams on various projects related to solar energy or construction.

6. Client and Stakeholder Relations:

• Act as a point of contact for clients and vendors, ensuring smooth communication and handling of any inquiries or issues.

Company Overview

OnSpot Global is a dynamic startup company specializing in providing top-notch outsourcing solutions, with a particular focus on the logistics industry. While our core expertise lies in logistics, we are also well-equipped to cater to the diverse outsourcing needs of businesses across various sectors.

We are committed to delivering exceptional customer service and building strong relationships with our clients. Our team of experienced professionals provides tailored solutions that meet the unique requirements of each client. We are seeking a highly motivated and results-oriented Executive Virtual Assistant Specialist to join our team and contribute to our growth.

Clients Overview:

We are a dynamic company specializing in food and beverage distribution and importing. Our business focuses on the production of high-quality fresh pasta, catering to distributors, restaurants, country clubs, and more. We also manage Festivale Wine Distributors, offering a curated selection of wines for various clientele. With a strong commitment to quality and exceptional service, we aim to provide the finest products to meet the unique needs of our partners and customers.

About the Role:

We are seeking a highly organized and detail-oriented Executive Virtual Assistant to fulfill the dual roles of Office Manager and Bookkeeper. The ideal candidate will manage day-to-day operations, handle administrative tasks, and provide essential bookkeeping services. This role requires someone with strong communication skills, proficiency in QuickBooks, and the ability to manage key responsibilities while the client is traveling.

Duties and Responsibilities

• Manage daily operations and ensure smooth workflow.
• Handle calls, respond to emails, and manage the inbox.
• Perform bookkeeping tasks, including invoicing and payment tracking.
• Maintain accurate financial records in QuickBooks.
• Assist with creating and managing invoices.
• Understand and apply basic accounting principles (debits and credits).
• Serve as a point of contact for operations when the client is out of the country.
• Support various administrative tasks as needed.

The Executive Director of AGCI Philippines is responsible for overseeing the financial management, implementation of policies and procedures, and direction of all the activities and functions of AGCI programming in the Philippines. This position will be responsible for co-developing a strategic plan for expansion of AGCI’s Child Advocacy Model within the Philippines.

- Conduct market research and analyze trends

- Create engaging content for social media platforms

- Assist in developing marketing strategies and campaigns

- Collaborate with team members to achieve marketing goals

- Provide administrative support as needed

Working Arrangements:

- Remote work arrangement

- Flexible scheduling

- Communication via WhatsApp, Telegram, and email

If you're a motivated and organized individual with a passion for marketing and research, we'd love to hear from you! Please apply directly via Bossjob

*Industry Networking:*

Build and maintain relationships with major travel agencies in the Philippines.

Establish partnerships with domestic and international airlines.

Collaborate with key stakeholders in the travel and tourism industry.

*Travel Accreditations:*

Ensure the company obtains all necessary travel accreditations and certifications required for seamless operations.

Stay updated on regulatory changes and compliance requirements.

*Supplier and Portal Management:*

Secure access to major suppliers’ portals for bookings and operational needs.

Negotiate and finalize contracts with domestic and international travel suppliers.

*Airline and GDS Integration:*

Coordinate with GDS providers like Amadeus, Sabre, or Galileo to ensure system integration.

Facilitate partnerships with airlines to obtain competitive rates and exclusive deals.

*Payment Gateway and POS:*

Research and connect with payment gateway providers to implement secure and efficient transaction systems.

Negotiate for the best commercial terms and rates for POS and payment gateway services.

*Office Setup and Government Compliance:*

Manage the procurement of office equipment and supplies.

Liaise with local government offices to secure necessary permits, such as mayor’s permits and other operational approvals.

*Community and Client Relations:*

Engage with local communities and businesses to enhance brand visibility.

Develop strong client relationships to foster trust and collaboration.

*Public and Media Relations:*

Act as the company's spokesperson and primary contact for media inquiries.

Manage press releases, articles, and event announcements.

*Event Management:*

Plan and organize events, expos, and trade fairs to promote Desert Wave’s services.

Represent the company in travel and tourism conferences and networking events.

*Marketing and Campaigns:*

Collaborate with the marketing team to design campaigns targeting domestic and international markets.

Work closely with influencers and industry professionals for promotional activities.

*Travel Market Insights:*

Research and analyze trends in the travel industry to provide actionable insights.

Suggest new strategies based on competitive analysis and market needs.

*Team Collaboration:*

Coordinate with internal teams to align PR efforts with company goals.

Assist the operations team in setting up efficient systems and workflows.

*Crisis Management:*

Handle sensitive issues or crises that may affect the company’s reputation.

Develop strategies to mitigate risks and provide timely solutions.

*Performance Reporting:*

Track and report on PR activities and their impact on business goals.

• Handle cash transactions with customer/guest
• Issue receipts to guest
• Take customer/guest order
• Dispense correct change
• Resolve amount discrepancies
• Resolve customer complaints, guide them and provide relevant information
• Maintain clean and tidy checkout areas
• Take money in the form of cash and debit/credit cards only
• Keep reports of transactions, and submit accurate sales reports every shift
• Answer phone inquiry and receive food order of guest/customer
• Pleasantly greet and deal with customers to ensure satisfaction
• Other assigned tasks

1. Interact with clients to clearly understand their requirements and provide appropriate services.
2. Maintain frequent communication and follow-up with clients.
3. Build positive and long-term client relationships for business growth.
4. Prepare business presentation and draft reports for clients.
5. Organizing regular meetings and handle client communications.
6. Analyze and resolve client concerns in timely and professional manner.
7. Provide excellent client support and ensure client satisfaction.
8. Escalate and discuss complex client issues with management for resolutions.
9. Interact with clients to execute ongoing and ad-hoc projects.
10. Attend educational trainings for professional growth.
11. Follow company standards and ensure high quality and productivity.
12. Work with cross functional teams to address client requests and inquiries.
13. Maintain high level of professionalism and competence when dealing with clients.

• Primary Role: Generate and close sales to meet revenue targets.
• Prospecting: Identify and contact potential clients or leads.
• Customer Interaction: Build and maintain strong relationships with clients.
• Product Knowledge: Understand and present the company’s products or services.
• Sales Presentations: Conduct product demos or presentations to potential clients.
• Negotiation: Negotiate terms and prices to close deals.
• Follow-up: Follow up on leads and previous clients to ensure satisfaction and secure repeat business.
• Reporting: Maintain sales records and report on sales performance to management.
• Collaboration: Work with other departments (e.g., marketing, customer support) to ensure smooth client experience.
• Market Research: Stay informed about industry trends, competitors, and customer needs.

1. Actively seeks new sales opportunities through “cold calling”, networking, and social media.
2. Engage in superior customer service by making all information readily available. 
3. Demonstrate products and services as considered necessary by clients. Send/ Email proposals to prospective customers.
4. Follow up with customers on the status of their inquiries.
5. Negotiates payment and pricing in developing sales strategies.
6. Fill out all necessary business forms like Booking Information Sheets (BIS), Weekly Accomplishment Reports, Weekly Itinerary Reports, Event Booking Forms, BEO, and Individual Monitoring Form.
7. Handles Customer complaints and objections.
8. Reports weekly sales forecast.
9. Responsible of preparing contract on every event. Keep records on every client for review and historical assessment.
10. Schedule appointments and meetings as needed, facilitate customer requirement meeting both in person or remotely using current online presentation request. Answer all the questions from clients thru online and phone in a good manner.
11. Create a plan for gaining and retaining customers. Develop and manage client in a friendly, professional business relationship.
12. Evaluates competition to create a plan for engagement.
13. Demonstrate better quality time management skills and meets sales and reports deadline.
14. Make sure that the sales executive meet quota during a given period.
15. Recommend, attend and organize activities such as food tasting, trade shows, set up booths to offer and demonstrate the quality/package of our product.
16. Organize sales visitation on venues, coordinator, and companies to build and maintain the relationship.
17. Performs other duties and function as required or assigned by the Immediate Superior,
18. Protects organization’s values by keeping important information (ex. Suppliers’ info & whereabouts, data etc.) confidential.

The Sales Executive is primarily responsible for promoting vehicle sales, accessories, and services. He/She is required to do sales mapping, conduct regular client visits based on the assigned area/s of coverage, telemarketing, and other sales-generating activities. He/she ensures the smooth and accurate processing of sales through proper documentation and providing after-sales service.

At Bossjob, we believe that bringing a change to the world through technological revolution is a fulfilling opportunity. As our Sales Executive, your key responsibilities are:

• Handle end-to-end processing of clients’ orders
• Present and promote products and services to key existing and potential clients.
• Establish and maintain business relationships with key corporate clients.
• Achieve agreed upon sales targets within the allotted schedule.
• Provide customer feedback on the effectiveness of the product to ensure customer satisfaction.
• Attend key industry events to network, keep abreast industry trends & practices, and represent the company in a professional manner.
• Other related tasks as assigned by the direct manager.

• Develop and maintain relationships with new and existing clients.
• Understand customer needs and provide tailored solutions.
• Collaborate with team members to achieve sales targets and improve processes.
• Utilize strong persuasion skills to close sales and overcome objections.
• Identify and resolve client issues promptly and effectively.
• Stay updated on industry trends and product knowledge to better serve clients.