• Assist with daily administrative duties, maintaining schedules, and coordinating appointments
• Conduct internet research as required for company projects
• Manage emails, directing correspondence and responding as directed
• Prepare, organize, and maintain documents and files
• Perform additional tasks as assigned to support the evolving needs of VABAYI

Executive Virtual Assistant Needed!

Are you an experienced administrative professional with 2+ years in the field?

We're hiring! The ideal candidate is an expert in spreadsheets, excels at research, drafts excellent emails, and is proficient with ChatGPT and Claude.

You must be a leader with a take-charge personality who can work independently after receiving instructions.

If you’re ready to take charge, apply today!

We are seeking a proactive and organized Virtual Assistant to support our team with various administrative tasks. The ideal candidate will possess strong communication skills and be able to manage multiple priorities efficiently.

Key Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings
• Handle email correspondence and respond to inquiries
• Assist with data entry and document management
• Conduct research and compile reports
• Support project management tasks as needed
• Maintain organization and ensure timely completion of assignments

• Are you highly motivated and self-driven? Take the INITIATIVE today!
• All training provided, plus training ALLOWANCE
• Work/life balance, full benefits, and incentives, from the comforts of your own HOME!

About Us:

Outsourced Doers is one of the fastest-growing outsourcing agencies, connecting skilled Virtual Assistants with Founders worldwide. We specialize in pairing our clients, who we call ‘Founders’, with hand-picked, highly motivated, and self-driven Virtual Assistants who we specifically train to meet their needs, enabling our online community to succeed in their passions.

The Position:

This role involves working full-time for one of our awesome Founders as their primary contact for all marketing and virtual assistant tasks. This typically includes various forms of online advertising, such as email marketing, social media marketing, websites, marketing funnelsblogs, and other digital channels.

You will work one-on-one with your Founder, and have the opportunity to build a great working relationship and bond with them!

Work Hours:

Our Founders are primarily based in North America, so you must be willing and able to work either the graveyard shift (with a 10% pay premium).

Tasks:

Your tasks with the client may include, but are not limited to:

• Building marketing funnels and system integrations, and troubleshooting technical issues
• Scheduling social media content on platforms such as Facebook and Instagram
• Designing digital collateral like images for social media, PDFs, worksheets, and online course imagery
• Testing and scheduling email marketing campaigns
• Optimizing web and landing pages
• Managing online booking calendars and scheduling meetings
• Handling external communications via email, social media groups and pages, and intercom on behalf of your client
• Performing data entry and file management tasks
• Managing CRM databases
• Overseeing inbox management

The best part is that we provide training for all of the tasks, and we also provide a training allowance during the training period, which typically goes for 1 month.

Note: Doers do not make or receive phone calls.

We offer training allowances to our vibrant, growing team of Filipino Virtual Assistants, covering hundreds of tasks in digital marketing, product creation, customer success, and more.

The Perks:

• Comprehensive Digital marketing training with an allowance
• Full-time, home-based position with full government benefits, including a 13th-month pay
• HMO upon regularization
• Bonus schemes, rewards & recognition programs
• A positive work-life balance and company culture
• Monthly team celebrations
• Free and ongoing training in digital marketing
• A supportive, hard-working, and vibrant team

Company Overview

OnSpot Global is a dynamic startup company specializing in providing top-notch outsourcing solutions, with a particular focus on the logistics industry. While our core expertise lies in logistics, we are also well-equipped to cater to the diverse outsourcing needs of businesses across various sectors.

We are committed to delivering exceptional customer service and building strong relationships with our clients. Our team of experienced professionals provides tailored solutions that meet the unique requirements of each client. We are seeking a highly motivated and results-oriented Virtual Assistant to join our team and contribute to our growth.

Position Overview

Our dynamic team is seeking a highly organized and detail-oriented Virtual Assistant to provide remote administrative, technical, and creative support. This role is ideal for a proactive individual who thrives in a fast-paced environment and enjoys contributing to the success of others.

About the Role

As a Virtual Assistant with a focus on social media management, you'll be a key member of our client's team, providing essential administrative, operational, and digital marketing support. You'll collaborate closely with clients to ensure seamless operations, achieve their goals, and elevate their online presence

Duties and Responsibilities:

Social Media Management:

• Manage and maintain social media accounts for clients.
• Create engaging content, including posts, graphics, and videos.
• Monitor and respond to comments and messages.
• Analyze social media metrics to track performance and identify areas for improvement.
• Develop and implement social media strategies to achieve client goals.



Administrative Support:

• Manage calendars and schedule appointments for internal and external stakeholders.
• Organize and maintain efficient filing systems (electronic and physical, if applicable).
• Coordinate travel arrangements and logistics to ensure seamless business continuity.
• Craft compelling presentations and meeting materials for various audiences.
• Proofread and edit documents to ensure accuracy and clarity.
• Manage email and phone inquiries with professionalism and a courteous demeanor.

Technical Support:

• Provide basic technical assistance to internal and external clients as necessary.
• Manage social media accounts, including content creation, engagement, and community management.
• Assist with data entry and other online administrative tasks to enhance efficiency.
• Maintain and update website content (basic CMS experience may be required).

Creative Support:

• Conduct thorough research and compile comprehensive reports on assigned topics.
• Manage and develop engaging social media content, including graphics and presentations, to drive audience engagement.
• Assist with project management tasks, contributing to successful project completion.

Additional Responsibilities:

• Demonstrate a strong understanding of our company's brand and messaging principles.
• Proactively identify opportunities to improve efficiency and streamline processes, fostering a culture of continuous improvement.
• Remain adaptable and possess a strong desire to learn new skills as needed.
• Work independently and manage time effectively to prioritize tasks and meet deadlines.
• Maintain excellent communication skills (written and verbal) to build positive relationships with internal and external contacts.

The General Virtual Assistant (VA) provides comprehensive administrative support to assist in the day-to-day operations of the business. The VA is responsible for managing a variety of tasks remotely, including data entry, calendar management, and billing support. In addition to regular duties, the VA will handle ad hoc tasks as needed to ensure smooth business operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will work efficiently and independently, while adapting to evolving tasks and responsibilities. 

Benefits:  

• Competitive salary  
• Strong support system  
• Salary increase starting on your first year of employment (based on performance)  
• Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50)  
• Health benefit ($30/month)  
• No computer activity monitoring  
• Training materials for upskilling provided  
• Paid holiday leaves (depending on the holidays that the client observes)  
• Paid sick leaves (sick leave convertible to cash if perfect attendance)  
• Paid planned leaves  
• 13th month pay  
• Allowance for SSS and Pag-ibig contribution ($20/month) 

****

• Administrative Support: Perform general administrative tasks including organizing files, responding to emails, and handling correspondence. 
• Billing and Data Entry: Accurately input and manage billing information, process invoices, and maintain billing records. Handle data entry tasks with a high level of attention to detail. 
• Calendar Management: Schedule and manage appointments, meetings, and events across multiple calendars. Ensure that all scheduling conflicts are addressed and that reminders are set for upcoming events. 
• Email Management: Monitor and manage inboxes, respond to general inquiries, and escalate issues as necessary. 
• Document Preparation: Create, edit, and format various types of business documents, reports, presentations, and spreadsheets as required. 
• Task Prioritization: Assist in prioritizing daily tasks to ensure timely completion of critical activities. 
• Customer Support: Respond to client inquiries, provide support, and follow up on outstanding requests as needed. 
• Project Coordination: Assist in the coordination of various projects, ensuring deadlines are met and tasks are tracked. 
• File and Document Management: Maintain and organize digital files and documents, ensuring they are easily accessible and up-to-date. 
• Ad Hoc Tasks: Handle miscellaneous and urgent tasks that may arise unexpectedly, providing support to different departments or functions when necessary. 

• Manage emails, calendar appointments, and scheduling.
• Handle administrative tasks such as data entry and document preparation.
• Assist with customer service and communication.
• Coordinate and organize meetings and events.
• Support various operational and project-related tasks as needed.

• Conduct online assistance to partners during office hours from Monday to Friday -Daytime
• Provides technical and creative assistance to Hiring Manager
• Schedule meetings and appointments
• Prepare presentation and reports
• Assist with social media management as needed
• Perform other duties to help the Partner's Companies to grow revenue

Junior Virtual Assistant (Full-Time)

Location: Remote (Hong Kong Timezone - Monday to Friday, and Half Day on Saturday)

Sign-On Bonus:

Successful candidates will receive a PHP 10,000 sign-on bonus upon completion of the application process. Terms and conditions would apply.

We are a fast-growing start-up company seeking a Junior Virtual Assistant to join our dynamic Supply Chain team. As a Junior Virtual Assistant, you will play a critical role in supporting the day-to-day operations of our supply chain processes, from managing purchase orders to preparing inventory reports. This position requires adaptability, a strong work ethic, and a positive attitude, as we continuously refine our systems to find the most efficient workflow. Your ability to learn quickly and collaborate with the team will be essential as we iterate on our processes and implement improvements.

• Assist in the creation, updating, and maintaining the Purchase Order (PO) workflow.

• Arrange shipping, deliveries, and pickups with FedEx and freight forwarders.

• Inventory Management, including SKU updates, stock adjustments, and transfers.

• Maintain and update warranty claims workflows in ClickUp.

• Support after-sales communication through email, Google Chat updates, and other platforms.

• Prepare and conduct weekly supply chain meeting minutes.

• Update and manage supply chain contacts and filing systems.

• Upload new products and maintain product listings in DEAR Inventory.

• Provide support in training new team members on processes and procedures.

• Perform other ad hoc tasks as assigned.

Join us in driving a sustainable future!

We’re Hiring: Virtual Assistant

Transform your workspace and your career—join us for a flexible work-from-home role that fits your lifestyle! 

We are currently on the lookout for a Virtual Assistant to join our team at Cloudstaff, the #1 workplace everywhere! Get hired from now until December 2024 and get 2 tickets for you and your loved one to this year's year-end party at The Philippine Arena featuring global musicians, Air Supply.  

Role: Virtual Assistant

Work Arrangement: Work from Home

Schedule: Night shift  

Job Description:  

1. Customer Service: 

• Respond promptly to customer inquiries via email, chat, and phone. 
• Resolve customer issues and complaints with professionalism and empathy. 
• Maintain accurate records of customer interactions and transactions. 
• Provide customers with product and service information. 
• Follow up with customers to ensure satisfaction. 

1. Bookkeeping: 

• Manage accounts payable and receivable. 
• Reconcile bank statements and manage financial records. 
• Assist in preparing financial reports and statements. 
• Maintain and organize financial documentation. 
• Support payroll processing and expense tracking. 

1. Sales Outreach: 

• Conduct research to identify potential sales leads and target customers. 
• Assist in creating and sending email marketing campaigns. 
• Follow up with leads and nurture them through the sales pipeline. 
• Schedule and coordinate sales meetings. 
• Maintain CRM (Customer Relationship Management) system with up-to-date information. 

1. Administrative Tasks: 

• Manage and organize company files and documents. 
• Schedule and coordinate meetings, appointments, and events. 
• Prepare reports, presentations, and other documentation as required. 
• Assist with data entry, project management, and other tasks as needed. 

We are looking for a proactive, all-round executive assistant with strong technical and marketing skills.

Who are we:

We are a software agency based in the UK and UAE, building apps for Startup founders around the world. We have a fully remote setup. We are a small but growing team - where delivering quality to our clients is the #1 priority and have an open and informal team culture based on trust and transparency.

Who you’ll be working with:

You’ll be working closely with our founders and management team, making sure they can focus on what they do best.

How we define your success:

• The founder is on top of deadlines, the founder has time to focus 
• You have a list of problems you prevented, rather than a list of problems you solved

Typical Things on your plate:

Marketing Support:

• Content Creation: Draft and post content on LinkedIn, Twitter, and other forums. This includes creating visuals, formatting posts, and engaging with followers by responding to comments.
• Social Media Monitoring: Track post analytics. Keep an eye on relevant communities, identifying opportunities to engage and be visible.

Operations:

• Invoicing and Bookkeeping: Prepare and send invoices, reconcile payments using Xero, and follow up with clients on outstanding payments (SOP provided).
• Client Communication: Handle email correspondence, keeping the founders’ inbox organized and ensuring timely responses.
• Calendar Management: Keep track of scheduling, rescheduling, and any time-sensitive tasks to ensure everything runs smoothly.
• Client Onboarding: Guide new clients through the onboarding process, set up necessary tools like ClickUp to ensure a smooth start.

General Admin Support:

• Reminders and Follow-ups: You are excellent at managing your tasks. You take notes during meetings and ensure that follow-up tasks are completed.
• Task Management: Use ClickUp to track and manage tasks, ensuring that nothing falls through the cracks.
• SOPs and Automation: Update standard operating procedures (SOPs) as needed and identify opportunities to automate tasks using tools like Zapier or Make.com.
• Candidate Screening: Review incoming resumes, shortlist candidates for technical roles, and assist in coordinating interviews.

Personal Assistance:

• Bills and Payments: Handle personal tasks like paying bills, making regular transfers, and ordering items online.
• Travel and Research: Assist with booking travel, researching personal projects, and handling other miscellaneous tasks that might come up.

What is in it for you:

• A key role in a young and dynamic team that is changing the future of our clients
• Working closely with 2 complementary founders
• Working with in a open, supportive and positive team culture
• A setting where initiative is appreciated and rewarded

Benefits

· Competitive salary

· Training budget and time

· Working hours: Our regular working hours are 8am GST- 6pm. 

• We’d like for you to triage all email before 6am GST. 
• We normally post content at 6pm GST
• Other working time is flexible – you set your own work rhythm, with the only requirement that at least 60-70% of your standard work hours fall between 8am-6pm GST and meeting times are respected and you are available on Slack for quick turnarounds.

An AI project that has secured tens of millions in funding and is supported by top institutions.

Job Title:Executive Assistant to the CEO

Location: Remote, with travel required

Overview:

The Executive Assistant (EA) to the CEO will be a trusted right-hand, providing high-level support with a focus on excellent communication, discretion, and strategic alignment. This role requires exceptional drafting skills in multiple languages, the ability to communicate clearly and concisely, and a high degree of judgment in managing sensitive and complex situations. The EA will handle critical administrative and operational tasks, engage with stakeholders, and ensure the CEO’s priorities are met across product, go-to-market, and operations.

Key Responsibilities:

1. Expert Communication and Drafting:

• Draft, edit, and respond to communications on behalf of the CEO, ensuring clarity, conciseness, and professionalism.
• Communicate effectively in English, Chinese, and other preferred languages, maintaining a high standard of written content.
• Use extreme judgment and discretion in managing confidential and sensitive information.

2. Daily Briefing and Team Coordination:

• Provide daily briefs updating the CEO on team activities, project status, and key developments across product, operations, and market strategies.
• Interface with the team and external partners on behalf of the CEO, ensuring smooth communication and project alignment

3. Stakeholder and Relationship Management:

• Engage with stakeholders, partners, clients, and Open Data Labs, managing high-level relationships with professionalism and tact.
• Coordinate meetings, events, and communications, ensuring the CEO is well-prepared and supported in all engagements.

4. Diary and Task Management:

• Manage the CEO’s calendar, prioritizing engagements and ensuring time is allocated effectively.
• Organize and coordinate travel arrangements, accompanying the CEO as needed and managing all logistical details.

5. Operational and Strategic Support:

• Assist with management responsibilities across all areas under the CEO’s purview, including strategic product initiatives, operational oversight, and market execution.
• Provide support on special projects, delivering insights and recommendations that align with the CEO’s vision and strategic goals.

6. Discretion and People Skills:

• Exercise extreme discretion and judgment in all aspects of the role, handling sensitive information with the utmost confidentiality.
• Demonstrate exceptional interpersonal skills, effectively managing interactions with diverse teams and high-level stakeholders.

• Responsibilities: E-Commerce Assistant, create and update products,
• Skills: Good at mathematics, problem solving, memorizing complex tasks,
• Working Conditions: Remote at home full-time or part-time freelance work paid weekly.

Our family is looking for a Content Creator and Personal Assistant for my Husband, Chad. He is a former Politician/Lawyer who plans on becoming an Online Influencer, Thought Leader and Consultant for the Mining, Wildlife and Indigenous Relations sectors. He would also like to become an Motivational Speaker for Indigenous leaders and youth, particularly the young men. Chad also plans on writing a book in the near future. He spends his time between Western Canada and the Philippines.

Your job would entail creating content about Chad throughout his work-related travels, speaking events and other initiatives throughout Western Canada, including remote travels into the wilderness as he goes hunting with his colleagues and family members. Chad is also an avid advocate for cultural revitalization of indigenous cultures and health/fitness, and would want to promote content about these aspects of his life as well. 

The successful candidate would be expected to: 

• Travel back and forth between Canada and the Philippines multiple times throughout the year (those without the ability to get a Canadian travel Visa should NOT apply);

• Be an experienced and energetic male (aged 25+) who is passionate about health and fitness;

• Create, catalogue and disburse content about Chad on multiple social media and other online platforms (ie. LinkedIn, Instagram, TikTok, Facebook, X, personal website etc.); 

• To assist Chad in organizing speaking engagements and other initiatives with various third parties through online and in-person communications; 

• To assist Chad in-person during his speaking engagements as necessary throughout Canada and possibly in other countries from time to time; 

• To assist Chad in setting up and meeting commitments on non-work related appointments and initiatives (ie. health-related appointments, dealing with business administrative duties etc.)

• To assist Chad’s family with other business and household tasks when not working on other initiatives/tasks as mentioned above;

Title: Virtual Assistant - Sales

Type: Permanent position, Full Time

Target work week: Monday - Friday, 9 PM to 6 AM Manila Time

Location: Remote - Work From Home

Reports to: Business Development Director

Salary Range: As requested

Grow Enrollments is seeking a highly motivated and articulate Virtual Assistant - Sales to join our expanding team. This is an exciting opportunity for individuals who are passionate about sales, possess exceptional communication skills, and thrive in a fast-paced environment. While prior sales experience is not required, candidates must demonstrate a strong command of spoken and written English, with near-native proficiency preferred.

We have experienced tremendous growth over the past 7 years, a major part of which is credited to our CEO's outstanding leadership. This success has resulted in the creation of new roles, including the one being offered. As a member of the team, you will have the opportunity to work closely with an established, award-winning team with a dynamic work culture. We are proud of the internal culture we have built, which places a consistent emphasis on ensuring our team's well-being, fulfillment, and happiness.

Grow Enrollments is a multi-award-winning company recognized by INC. Magazine, Great Place To Work, and Ad Age Best Places to Work for our standing as a workplace that promotes inclusivity and diversity, prioritizes employee wellness, and invests in nurturing lasting customer relationships.

Our Founder, Benjamin Arabov, built the company with little more than $1,500 in capital. In 2020, Grow Enrollments passed $6 million in annual revenue. Shortly after, Ben became a recipient of the prestigious Forbes 30under30 award in 2021.

We help education companies enroll more of the right students for less marketing dollars through Google AdWords, Social Media, and Conversion Rate Optimization. For the past 7 years, Grow Enrollments has been connecting the right students to the right educational opportunities with our proven Education SEM Connector System, a refined methodology built exclusively for online & campus educational institutions. We’ve already helped more than 120,000 students find their path to progress and, in turn, helped our educational clients grow faster.

Responsibilities:

• Investigate and research target clients to gain a working understanding of the business, identify key challenges and market motivators for needing our service, product and/or solution
• Conduct outbound prospecting to generate leads and identify new business opportunities
• Follow up with, engage, and qualify outbound leads
• Actively engage target accounts and their internal decision-makers in early qualification discussions
• Utilize prospecting and research tools, coordinate with the BD Director and Senior Account Executive to qualify opportunities, and prepare for pitch meetings with qualified prospects
• Maintain accurate and up-to-date records of all interactions and sales activities in the CRM system
• Strategize with team members to innovate and improve the overall sales development process
• Conduct sales development best practices with email, phone, and social drips using enablement technology to connect with new prospects
• Generate sales opportunities within target accounts
• Stay informed about industry trends, competitor activities, and market developments to identify potential areas for growth
• Participate and collaborate on projects to increase overall team efficiency
• Take on other projects as directed