Who we are:

eFlexervices is a BPO company with a legacy spanning 22 years, we've honed our craft in providing exceptional quality and building unshakable trust. At eFlex, we're not just a BPO company – we're your partners in success. Our approach is all about finding the perfect match between talent and the organizations we support. We're not just investing in our work; we're investing in people, optimizing performance, and maximizing efficiency. We are all about exceptional quality and unwavering trust.

What we are looking for:

Are you ready to take your expertise to the next level? At eFlexervices, we're not just hiring for a Logistics Coordinator-Sea Export– we're empowering your talent to deliver quality and performance. Join us in shaping the success and making an impact that truly matters.

We are seeking a detail-oriented and computer-literate individual to join our team as a Logistics Coordinator. The ideal candidate will possess comprehensive knowledge of Sea Exportation, US shipment handling, and customs administration. This role requires proficiency in Excel, familiarity with NVOCC, and experience with Cargowise/Magaya software. The Logistics Coordinator will handle the end-to-end logistics process, including booking shipments, managing documentation, invoicing, and ensuring compliance with SOPs.

What you’ll be doing:

• Respond to general inquiries regarding rates, services, and sanctions, and provide booking confirmations and updates.
• Verify final shipment details with shippers before booking.
• Request bookings with ocean carriers and or truckers.
• Cross-check commercial documents including invoices, packing lists, letters of instructions, etc.
• Create dock receipts and inland Bill of lading for shipments booked through separate truckers.
• File AES ITN and amendments as necessary.
• Create shipping instructions.
• Realign documents and dates for any changes in shipments, vessel details, or schedules.
• Obtain MBL approval and send draft master and house bills of lading to shippers for review.
• Create pre-alerts and send final documents to shippers.
• Track goods in transit and provide updates until delivery.
• Handle invoicing tasks by adding bills and expenses in Magaya.

• Meeting with clients and catering to their issues. 
• Attend to customer issues: 
• Troubleshooting, investigation, bug checking, replication of issues. 
• Communicate and inform customers on the details, status, and progress of the issue. 
• Communicate with the Dev team for bugs and log it into Jira. 
• Training customers in best practices with system usage.  
• Create training documents for Driver App and Web App of Final Mile. 
• Configurations: driver profile, user profile, and setting the level of access required. 
• Setting up the customer environment before the go-live. 
• Creates Project documentation 
• Participating in Project Meetings like (kick-off, project frame, lessons learned) 

The Supply and Demand Planner will be responsible for optimizing inventory levels and ensuring the smooth flow of products across the supply chain. She/ He will analyze market trends and historical data to accurately forecast demand, collaborate with suppliers and internal teams to align supply strategies and address any disruptions that may arise. The role will involve leveraging data to make informed decisions, streamline operations, and support the overall efficiency of our supply chain.

• Manage all accounting transactions.
• Represents the company on BIR and taxation matters.
• Comply with national and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
• Compute taxes and prepare tax returns.
• Prepares alpha list of suppliers for tax withheld/ Summary of Withholding Taxes for BIR.
• Bank & Account Reconciliation.
• Maintaining accurate and appropriate records of all accounting transactions.
• Ensure that all accounting transaction records are updated.
• Prepares and manages monthly accounts payable.
• Audit financial transactions and documents of all Philippine branches.
• Process Monthly Payroll and distribution.
• Doing the follow-ups of funds and for payments. Prepares payments by verifying documentation and requesting disbursements.
• Provide accurate quantitative information on the company’s financial health, liquidity, and cash flows.
• Provides financial statements and other relevant reports.
• Perform other related tasks as may be assigned from time to time.

·       Sales – Electrical, Power Tools & Construction materials

·       Dealing with clients via email and telephone

·       Promoting available products and services to clients

·       Developing and maintaining excellent relationships with prospective and existing client

·       Developing and maintaining excellent relationships with prospective and existing clients

·       Responsible for closing sales deals over the phone and maintaining good customer relationships

• Provide expert technical support for electrical and mechanical products post-sale.
• Collaborate with sales teams to address and resolve customer inquiries.
• Conduct product demonstrations and training sessions for clients.
• Maintain comprehensive documentation of support interactions.
• Stay updated on product developments and industry trends.

Combined Electro-Mechanical Supply, Inc. is a leading wholesale distributor in the electrical and mechanical sectors, committed to providing high-quality products and exceptional customer service.

Duties and Responsibilities:

SERVICE PRODUCT COSTING & PRICING / BUDGET-RELATED WORKS

• Calculate and establish standard costs and update them as necessary based on changes in actual circumstances.
• Based on such standard costing, develop a pricing model to support / assist the management in business dealings with company affiliates and other decision-making processes.
• Assist in budget preparation as well as monitoring on budget deviations and recommend corrective actions as needed.
• Scrutinize CAPEX data, including assumptions on payback period / IRR information.

COST ANALYSIS & CONTROL

• Analyze actual cost reports and prepare periodic reports comparing standard/budgeted cost vs. actual cost.
• Conduct variance analysis (material, labor, overhead) and establish the reasons for variances.
• Recommend cost-effective solutions and improvements.
• Ensure accurate and detailed cost accounting records for decision-makers’ disposition.
• Provide assistance in development, improvement, and maintenance of internal controls related to cost accounting such as compliance with existing polices and regulatory requirements.

INVENTORY / OPERATING ASSET MANAGEMENT

• Maintain and control inventory/asset account including periodic physical counts and reconciling differences.

COLLABORATION AND SUPPORT

• Collaborate with other departments, such as Operations, Purchasing, etc. to ensure cost accuracy and efficiency. 
• Provide support for month-end and year-end financial closing processes. 

CONTINUOUS IMPROVEMENT

• Identify and implement process improvements to enhance efficiency and accuracy in cost accounting.
• Stay updated with industry trends and best practices in cost management and accounting.

· Handle import and domestic logistic operations, including documentation, customs compliance, and shipping arrangements with timely updates.

· Ensuring compliance with international trade regulations and managing relationships with overseas partners.

· Monitor the delivery of goods and evaluate supplier performance.

· Manage RFQs for shipments, negotiate rates, and validate courier invoices.

· Ensuring compliance with laws and regulations regarding purchasing procedures and best practices. Renew government permits, coordinate asset disposal, and manage supplier accreditation.

· Receive and process deliveries, update databases, and maintain transaction tracker.

· Source potential suppliers and evaluating their qualifications for various requirements and update Vendor List.

· Create and process Purchase Request Forms, Purchase Orders and consolidate the monitoring of the Purchase Orders and other necessary documents related to the Procurement process.

· Negotiating price changes with suppliers when costs fluctuate significantly

· Keeping records of orders placed and shipments received, updating inventory levels based on these records.

· Coordinating with other departments within a company for the purchase of specialized materials or equipment

· Work directly with suppliers to obtain bids on new or ongoing projects.

· Provides clerical and administrative support, as needed, including filing, database entry, compilation of documents, encoding and maintaining the Asset Inventory

· Encodes supply requisition for every department, communicates with suppliers and service providers for quotations and negotiations.

· Prepares the request for payment of various suppliers and service providers.

· Contacts suppliers for defective equipment that are still within the warranty period and service providers for repair and maintenance.

The Supply Chain Manager will oversee and manage every stage of the supply chain process, from purchasing raw materials to ensuring timely delivery of products to customers. This role involves optimizing sourcing and purchasing activities, developing relationships with suppliers, coordinating logistics, and improving the overall efficiency of the supply chain. The ideal candidate has a strong analytical mind, excellent negotiation skills, and proven experience in managing supply chain operations.

Key Responsibilities:

• Strategic Planning: Develop and implement supply chain strategies that support the company's overall objectives and ensure smooth production and distribution processes.
• Supplier Management: Build and maintain relationships with key suppliers, negotiate contracts, and manage supplier performance to meet quality, delivery, and cost targets.
• Inventory Management: Oversee inventory levels to ensure optimal stock while minimizing holding costs, balancing lead times, and managing demand forecasting.
• Logistics Coordination: Manage logistics activities including warehousing, transportation, and distribution, ensuring on-time delivery and efficient cost management.
• Cost Management: Monitor and analyze costs across the supply chain, identify areas for improvement, and implement cost-reduction initiatives.
• Process Optimization: Drive continuous improvement in the supply chain by implementing lean principles, improving workflows, and adopting new technologies.
• Risk Management: Identify supply chain risks and develop mitigation strategies to minimize disruptions in the supply chain process.
• Cross-functional Collaboration: Work closely with the sales, production, finance, and operations teams to align supply chain activities with company goals and customer demands.
• Data Analysis and Reporting: Use data to monitor supply chain performance and generate regular reports to track KPIs, such as inventory turnover, order fulfillment, and supplier performance.

• Oversee daily warehouse operations, inventory management, and logistics for Milaor Trading Corporation, a dynamic wholesale/distribution company based in Legazpi.
• Develop and implement efficient warehouse standards, ensuring compliance with industry regulations, and optimize logistics processes to meet customer demands.
• Lead, train, and manage warehouse staff, conduct performance reviews, and foster a safe, team-oriented work environment.
• Collaborate with other company departments to integrate logistics with business systems or processes, such as customer sales, order management, accounting, or shipping.

• Supervise daily operations to meet productivity and quality targets.
• Manage staff schedules and performance evaluations.
• Ensure compliance with safety and regulatory guidelines.
• Coordinate with other departments to optimize workflows.
• Monitor inventory levels and handle discrepancies.

Position: Procurement and Supply Chain Manager

Number of hours: 40 hours/week

Schedule: NZST 

Primary Objective:

• Coordination of the organization's end-to-end supply chain, including finished goods, domestic and imported raw materials, packaging, procurement, planning, warehousing, transport, and distribution, while overseeing the efficient execution of operational processes across all aspects

Tasks required:

• Reporting to the COO, this role will involve working closely with the Warehouse Manager, 3PL Managers, Accounts, Sales and Marketing teams, as well as key external suppliers.
• Manage the procurement of all raw materials and packaging and negotiate contracts with key suppliers across all supply chain functions.
• Manage the planning function with the sales, marketing, and finance teams to ensure high levels of customer service while optimizing inventory through accurate forecasting.
• Identify opportunities for improvement across the operations department to simplify processes for successful stock movement and inventory management.
• Compare actual versus budgeted cost performance, providing clear explanations for any overspend.
• Management of all inbound and outbound transport requirements for finished goods, domestic and imported raw materials, and packaging to designated warehouses.
• Management of all retail chain orders, including DSD (Direct Store Delivery) and DC (Distribution Center) deliveries, for all retail customers.
• Develop and maintain agreed standardized KPIs covering inventory management, DIFOT (Delivery In Full, On Time), customer service, efficiency, and productivity in the warehouse(s) and transport operations.
• Implement and manage the procurement function within the organization to ensure best practice procurement and reduce supplier expenditure over time.
• Benchmark, identify internal best practices and the reasons for them; if appropriate, introduce these practices across the warehouse and transport network. Compare identified internal best practices to external benchmarks with a view to further improvement.
• Develop S&OP (Sales and Operations Planning) within the business, driving accurate demand and supply forecasting.
• Maintain a high level of security to protect company assets, including monitoring the level of stock and other asset losses, ensuring inventory accuracy by comparing physical stock to book stock, and maintaining an appropriate asset register against which capital items are counted and checked off.
• Perform other ad hoc tasks as assigned.

The Finance Coordinator will support the finance department by performing a variety of financial and administrative tasks, including managing financial records, processing transactions, preparing reports, and assisting with budgeting and forecasting. The successful candidate will have strong attention to detail, excellent organizational skills, and the ability to work in a dynamic and fast-paced environment.

Key Responsibilities:

• Financial Reporting: Assist in preparing accurate and timely financial statements and reports for management and external stakeholders.
• Accounts Payable & Receivable: Process invoices, track payments, and assist with collections and payments in a timely manner.
• Budgeting & Forecasting: Support the finance team in developing budgets and forecasts, tracking actual performance against budget, and providing recommendations for improvement.
• Reconciliations: Conduct monthly reconciliations for bank accounts, credit cards, and other financial transactions to ensure accuracy and compliance.
• Data Entry: Maintain accurate financial records and update spreadsheets, databases, and financial software systems.
• Compliance: Ensure compliance with financial regulations, company policies, and best practices in accounting and finance.
• Audit Support: Assist in preparing for audits by providing documentation, schedules, and reports as requested by external auditors.
• Financial Analysis: Provide financial analysis and assist in identifying cost-saving opportunities and revenue-generating strategies.
• Customer and Vendor Relations: Liaise with vendors, clients, and internal stakeholders to resolve payment discrepancies and financial issues.
• Administrative Support: Provide general administrative support to the finance department, including scheduling meetings, preparing presentations, and other related tasks.

Sales and Business Development:

• Identify potential customers through market research and outreach.
• Develop and implement strategies to meet or exceed sales targets.
• Conduct face-to-face meetings, presentations, and negotiations with clients.

Client Relationship Management:

• Build and maintain strong relationships with clients to encourage repeat business.
• Address client inquiries, concerns, and feedback promptly and professionally.

Reporting and Documentation:

• Prepare sales reports, forecasts, and market analysis to present to management.
• Maintain accurate and up-to-date client information in the CRM system.

Market Analysis:

• Stay updated on industry trends, competitor activities, and customer preferences.
• Provide insights and feedback to the marketing and product development teams.

Administrative Tasks:

• Process orders and ensure timely delivery of products or services.
• Assist with the preparation of proposals, contracts, and agreements.

• Coordinate and oversee logistical operations for Sunbo Logistics Philippines Inc in the Accounting & Finance sector.
• Implement efficient processes and systems to manage inventory control, transportation, warehousing, and delivery scheduling.
• Maintain accurate financial records and reports to manage budgets and optimize costs.
• Ensure compliance with local, national, and international regulations in logistics operations.
• Build and maintain strong relationships with suppliers, clients, and internal teams to ensure timely delivery of services.