1. Work cooperatively and efficiently hand in hand with and under the direction of the General Manager, accepting assigned duties, and under the overall direction of the General Manager.
2. The General Manager will provide direct supervision. Assist the General Manager in records directly pertaining to the General Manager.
3. Compose, compile, type, copy, and send or mail whatever documents are required by the General Manager, including communications and other necessary documents. Compose and proofread articles, letters, bulletins, and other documents from other departments that the General Manager will sign to assure precise and concise communication.
4. Researches a variety of topics to ensure compliance with regulatory requirements and established guidelines;
5. Securing information necessary for planning and implementing projects as the General Manager determines and/or responds to requests.
6. Schedules meetings and events of the General Manager to make the necessary adjustments for the General Manager.
7. Attend and participate in the General Manager's meetings and work cooperatively with the other managers and officers of the Corporation.
8. Deals directly with the suppliers and business partners of the General Manager as may be delegated by the latter.
9. Performs such other duties as are customarily performed by an employee in a similar position and as would make the workload of the General Manager a lot lighter.

JOB POST: ASSISTANT PRODUCT MANAGER - RENAL CARE, CRITICAL CARE, ANESTHESIA & PAIN

Reports to: General Manager

We are looking to hire a passionate professional with significant experience and understanding of product marketing/management of anesthesia/critical care products to provide direction and strengthen Philcare Pharma’s product portfolio in IV Anesthesia and Critical Care.

This position will be responsible for creating, developing, and implementing marketing initiatives and programs (including training and customer engagement activities) to drive growth and profitability for the existing and to-be-launched anesthesia products.

A successful candidate should possess strong marketing and clinical proficiency, cross-functional leadership skills, the ability to synthesize solutions and recommendations for assigned projects and be team-oriented. This role leads and supports both strategic, tactical, and scientific marketing activities.

• Understand disease pathology, how it impacts the patient, and where the assigned products best fit during the treatment process.
• Prepare pre-launch readiness including advocacy development, positioning/strategy development, and market assessment.
• Develop and execute a brand strategy plan (BSP) and strategies based on the analysis and research of market data, align with the product strategies/positioning.
• Forecast, plan, allocate, and manage a budget to maximize resource allocation and ROI
• Establish relationships with Key Opinion Leaders (KOLs), Healthcare Professionals (HCPs), and relevant decision-makers in anesthesia practice in the Philippines.
• Conduct regular field force training on the assigned products, product positioning, and key messages.
• Coordinating the preparation of marketing materials including presentations, brochures, and demo samples to effectively describe the product and its uses.
• Participate in planning sales promotion and advertising in support of existing products, and determine market strategies and sales tactics to achieve product objectives.
• Attend regular sales meetings and joint calls.
• Coordinate digital marketing efforts including social media and other inbound marketing activities as required.
• Regularly review and update the sales team/s on relevant clinical and market information and data for the assigned products to enable them to have a competitive edge in promotion and sales.
• Regularly conduct market research to understand the market, competitors, and brand positioning.

SMART, RESOURCEFUL, ORGANIZED

• Schedule and coordinate appointments, meetings, and events for the CEO.
• Manage the CEO's calendar efficiently, considering priorities and time constraints.
• Handle and prioritize incoming communication, including emails, phone calls, and correspondence.
• Draft and prepare emails, letters, reports, and other documents on behalf of the CEO.
• Coordinate travel arrangements, including booking flights, hotels, and transportation for the CEO.
• Prepare travel itineraries and ensure all necessary arrangements are in place.
• Assist in preparing agendas, documents, and presentations for meetings attended by the CEO.
• Attend meetings, take notes, and provide follow-up summaries or action items.
• Handle administrative tasks such as filing, data entry, and maintaining organized office systems.
• Process expenses and manage financial records for the CEO.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Liaise with internal and external stakeholders, including clients, board members, and other executives.
• Build and maintain positive relationships on behalf of the CEO.
• Support the CEO in various projects, initiatives, and special assignments.
• Coordinate and collaborate with other departments as needed.
• Address and resolve issues that arise in the CEO's absence or when delegation is required.
• Help the CEO prioritize tasks and manage time effectively.

1. Administrative Support:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Screen calls, emails, and inquiries, responding on behalf of executives when necessary.
• Prepare and organize documents, reports, and presentations for meetings.
• Draft and proofread communications and documents.

2. Quotation Preparation and Procurement:

• Prepare, send, and track quotations for clients in the solar energy and construction industries.
• Support procurement processes by sourcing vendors, obtaining competitive bids, and negotiating contracts.
• Maintain records of orders, deliveries, and invoices, ensuring accuracy in procurement documentation.

3. Financial Support:

• Assist in financial reporting, budget tracking, and expense management.
• Collaborate with the finance team on invoice processing and payment schedules.
• Ensure the accuracy of financial documents and help with monthly and quarterly financial reviews.

4. Industry-Specific Knowledge:

• Utilize your knowledge to support industry specific projects and tasks.
• Collaborate with relevant departments to ensure that procurement and financial tasks align with industry regulations and best practices.

5. Project Management:

• Oversee and monitor the progress of projects, ensuring deadlines are met.
• Assist in coordinating cross-functional teams on various projects related to solar energy or construction.

6. Client and Stakeholder Relations:

• Act as a point of contact for clients and vendors, ensuring smooth communication and handling of any inquiries or issues.

Executive Secretary to CEO or COO

RESPONSIBILITIES:

• Provide day to day support to the Deputy Chief Operating Officer
• Receiving documents, incoming calls and visitors
• Managing schedules, meetings, and conferences
• Coordinating with other department heads regarding the instructions
• Other tasks that may be assigned

SALARY RANGE: 20K – 25K

BENEFITS: Government Mandated benefits and HMO

WORK SCHEDULE: 8:00 AM - 6:00 PM (M-TH), 8:00 AM – 5:00 PM (F)

WORK LOCATION: Pampanga

• Amendable to work in Ortigas Pasig City.
• Punctual with good time management skills.
• Strong computer skills and experience with office management and communication software and keen to details.
• Excellent leadership, training and developmental skills
• Strong decision-making skills
• Exceptional verbal and written communication skills
• Ability to comprehend complex language, theories and methodologies
• Time management and organizational skills
• Can start asap 

• Manage professional and personal scheduling for the Managing Director, including agendas, mail, email, phone calls, client management, and other company logistics
• Organize and prepare for meetings, including gathering documents, taking minutes and attending to logistics of meetings
• Maintaining comprehensive and accurate records
• Performing some accounting duties
• Knows how to set travel arrangements local and international
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Draft, review and send communications on behalf of company executive(s)
• Ability to do multi-tasking
• Knowledgeable in MS Office and some software and programs related to

• Provide high-level administrative support to executives, manage schedules, coordinate meetings, and handle correspondence.
• Assist with project management and research tasks. Maintain confidentiality and professionalism at all times

Who We Are: We are a fast-growing software agency based in the UK and UAE, helping startup founders across the globe build apps. We operate fully remotely, with a small, dynamic team focused on delivering high-quality results to our clients. Our team culture is informal, open, and built on trust and transparency.

Who You’ll Work With: You’ll work closely with our founders and senior management team, ensuring they can focus on high-impact work. Your goal is to proactively prevent problems before they arise, not just solve them after the fact.

Success in This Role Means:

• The founder is on top of deadlines and can focus on strategic growth.
• You have a list of problems you prevented, not just solved.

Key Responsibilities:

Marketing & Social Media:

• Content Creation: Help draft and schedule posts on LinkedIn, Twitter, and other forums. This includes light graphic design, post formatting, and audience engagement.
• Analytics Monitoring: Track performance metrics on social media and identify opportunities for growth.

Operations & Admin:

• Lead and Client Management: Handle incoming leads, client onboarding, set up tools like ClickUp, and ensure smooth communication through the client lifecycle.
• Invoicing & Bookkeeping: Manage client invoicing, reconcile payments in Xero, and follow up on outstanding invoices.
• Task Management: Use ClickUp to track tasks, automate workflows where possible (via tools like Make.com), and update SOPs as needed.

General Support:

• Automation Optimization: Identify opportunities to streamline recurring processes through automation
• Research & Reporting: Provide research support on various business initiatives or personal projects.

1. Work cooperatively and efficiently hand in hand with and under the direction of the General Manager, accepting assigned duties, and under the overall direction of the General Manager

2. The General Manager will provide direct supervision. Assist the General Manager in records directly pertaining to the General Manager.

1. Compose, compile, type, copy, and send or mail whatever documents are required by the General Manager, including communications and other necessary documents. Compose and proofread articles, letters, bulletins, and other documents from other departments that the General Manager will sign to assure precise and concise communication.
2. Researches a variety of topics to ensure compliance with regulatory requirements and established guidelines.
3. Securing information necessary for planning and implementing projects as the General Manager determines and/or responds to requests.
4. Schedules meetings and events of the General Manager to make the necessary adjustments for the General Manager.
5. Attend and participate in the General Manager's meetings and work cooperatively with the other managers and officers of the Corporation.
6. Deals directly with the suppliers and business partners of the General Manager as may be delegated by the latter.
7. Performs such other duties as are customarily performed by an employee in a similar position and as would make the workload of the General Manager a lot lighter.

Position Title: Executive Assistant to the Co-Founders

Location: Remote

Work Hours: US Eastern Time

Company and Position Overview: 

Imagine working in a place where every connection you help build has the potential to make waves. At our company we’re not just pushing paper—we’re shaping relationships. We operate in a world where the smallest details can lead to the biggest opportunities and making someone feel special isn’t just a nice-to-have—it’s our secret weapon. We’re looking for someone who doesn’t just get the job done but does it with flair, intuition, and a touch of magic—just like Donna from Suits.

Who is Donna Paulsen? She’s the sharp, confident, and indispensable right hand of the top brass in the hit TV show Suits. Donna isn’t just an Executive Assistant; she’s the person who makes sure everything runs smoothly, often anticipating needs before anyone else even realizes they have them. If you haven’t seen the show, just know that Donna is the epitome of professionalism, charm, and strategic thinking—all wrapped up in one incredibly capable individual. Here’s a sneak peak of who she is. 

Now, let’s be real: We know that Donna is one of a kind, and finding someone exactly like her is a tall order. But we’re not looking for a carbon copy. Every person brings their own unique strengths to the table, and that’s what makes this role exciting. We’re looking for someone who can bring their own blend of intuition, resourcefulness, and a little bit of magic to our team.

Why You’ll Love This Role:

• Be the Architect of Connections: You’ll ensure our executives have everything they need to forge and maintain powerful relationships. Imagine knowing exactly where key executives will be and strategically planning how our team can make the most of those moments. It’s like being the puppet master but with much more class and sophistication.

• Craft Unforgettable Moments: From remembering birthdays to sending a surprise gift that hits just the right note, you’ll be the reason our clients feel valued and remembered. Your touch will turn everyday interactions into memorable experiences.

• Own the Role: This isn’t just about managing calendars—it’s about managing relationships. You’ll be behind the curtain, making sure everything runs flawlessly, whether coordinating an event or sending out a perfectly timed LinkedIn message. You’ll be the one who makes sure everything happens exactly when and how it should.

Requirements

What You’ll Do:

• Research Like a Pro: You’ll dig deep into LinkedIn and other platforms, gathering the intel our executives need to make informed decisions and strategic moves. You’ll know who’s who, who they’re connected to, and how we can get in front of them at the perfect moment.

• Keep Relationships Thriving: While you won’t be building relationships directly, you’ll be the one who makes sure our executives have all the tools they need to do so. You’ll craft thoughtful touches—like sending a Braves hat to a client who loves baseball—that show we care and pay attention.

• Orchestrate with Precision: You’ll manage schedules, but more importantly, you’ll manage the opportunities that those schedules create. You’ll make sure our executives are always in the right place at the right time, armed with the right information to make an impact. As the Co-Founder described, "It's about ensuring that when we bump into someone, they feel like it was natural, even though we've been orchestrating that encounter for weeks."

• Communicate Like Donna: Whether it’s ghostwriting emails or preparing briefings, your communication will reflect the voice of our executives, ensuring every message is clear, effective, and perfectly timed.

• Delight and Surprise: You’ll master the art of “surprise and delight,” ensuring that clients feel appreciated and valued in ways that go beyond the expected. Whether it’s a handwritten note or a thoughtful gift, you’ll know just how to make people feel special.