• Quickly grasp and accurately understand departmental strategic directions, assist executives in cascading strategies to departments, and supervise their execution (non-essential);
• Have a deep understanding of business department work, quickly grasp key points, and effectively assist management in advancing business management-related tasks;
• Supervise and follow up on company key projects and departmental plans, ensuring effective implementation of key projects and departmental plans (non-essential);
• Execute executive directives, assist executives in drafting relevant documents, strong ability in using PowerPoint;
• Accurately identify departmental management innovation needs and propose rational suggestions or solutions;
• Record and summarize important company meetings;
• Complete other tasks assigned by leadership.

1. Proficient in handling administrative tasks such as scheduling, correspondence, and office management.
2. Excellent written and verbal communication skills for effective interaction with executives, clients, and staff.
3. Strong ability to prioritize tasks, manage time efficiently, and maintain meticulous records.
4. Ability to interact professionally and maintain confidentiality.
5. Ability to think critically and provide solutions to administrative and operational challenges.
6. Capable of managing multiple tasks and projects simultaneously in a fast-paced environment.

• Manage and organize company records, ensuring confidentiality and compliance with regulations.
• Handle communications and correspondence, including calls, emails, and mail.
• Schedule and coordinate meetings, appointments, and events for Bayanijuan Gas & Gasoline Pump Equipment.
• Prepare and maintain necessary documentation, reports, and presentations.
• Support departments with clerical tasks to ensure efficient operations within a dynamic workplace.

• Assist executives with scheduling, booking, and other administrative tasks
• Handle company and personal tasks

• Manage daily administrative tasks, calendar appointments, and correspondence for efficient office flow.
• Ensure confidential handling of HR documents and assist in the recruitment process.
• Facilitate clear communication between executives and staff within Humanlink Management and Services, Inc., a leader in Human Resources & Recruitment.
• Prepare meeting agendas and minutes with meticulous attention to detail.
• Uphold the professional image of the company through impeccable client interactions.

Onboarding and Monitoring Agents:

• Onboard and monitor new paid agents daily.
• Manage and track daily activities of all agents.

Executive Assistance:

• Schedule interviews, manage licensing, and ensure compliance for each state.
• Monitor insurance and financial products on carrier websites.
• Ensure all outstanding requirements are met on policies.
• Call clients for annual review scheduling and to check on grace period status.
• Obtain proper signatures on documentation.
• Email and calendar management.

Firestarters Meetings:

• Open weekly Firestarters meetings and prepare topics and PowerPoints.
• Manage Round Robin Saturday Firestarters presentations.
• Report team recognition and compile weekly updates for Firestarters.
• Compile recognition for "The Force" team and prepare a PowerPoint for team gatherings.

Recruitment & Interviews:

• Sift through resumes, conduct or schedule preliminary interviews, and follow up with interviewees.

Big Event Coordination:

• Ensure all team members are registered for events, book travel and accommodations.
• Handle clothing selection and schedule hair/nail appointments for the CEO before big events.
• Ensure all recognition and trophies are ordered and shipped on time.
• Coordinate logistics (transportation, team outings, meals) for events.
• Develop event checklists and ensure everything is arranged prior to trips.

Insurance & Financial Follow-Up:

• Contact carriers to follow up on client applications and submit outstanding criteria.

Administrative Tasks:

• Prepare invoices, reports, financial statements, and other documents.
• Answer phone calls, conduct research, and attend meetings (record minutes).
• Handle general office duties (ordering supplies, basic bookkeeping).

Meeting & Travel Arrangements:

• Prepare agendas, arrange catering, and organize travel for executives.

General Support & Reporting:

• Manage attendance for Firestarters events and maintain role call.
• Create and update systems for improving team efficiency.
• Compile and submit timely reports for the executive team.

• Provide comprehensive support to the CEO, ensuring efficient operation of the office.
• Manage calendars, coordinate meetings, and handle travel arrangements.
• Act as a liaison between the CEO and clients, staff, and other stakeholders.
• Prepare and edit correspondence, communications, and presentations.
• Oversee special projects, maintain confidential files, and handle sensitive information with discretion.
• Support the CEO in executing company's strategic initiatives and management services industry.

The Executive Assistant will provide comprehensive administrative support to the core management team, ensuring smooth operations and efficient workflow. The ideal candidate will be a quick thinker, highly professional, and possess exceptional attention to detail. This role involves managing calendars, coordinating meetings, handling communications, and performing various ad hoc tasks to support the team’s needs. 

Benefits:

• Competitive salary
• Strong support system
• Salary increase starting on your first year of employment (based on performance)
• Health benefit ($30/month)
• No computer activity monitoring
• Training materials for upskilling provided
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leaves (sick leave convertible to cash if perfect attendance)
• Paid planned leaves
• 13th-month pay
• Allowance for SSS and Pag-ibig contribution ($20/month)

Key Responsibilities: 

• Administrative Support: Provide day-to-day administrative assistance to the management team, including managing calendars, scheduling meetings, and organizing travel arrangements. 
• Communication Management: Handle email and phone communications, respond to inquiries on behalf of the management team, and ensure timely follow-up on outstanding tasks. 
• Document Preparation: Prepare and edit documents, reports, presentations, and correspondence as needed. 
• Meeting Coordination: Schedule, coordinate, and prepare agendas for meetings. Take detailed meeting minutes and distribute them to relevant stakeholders. 
• Task Management: Assist in tracking and managing tasks for the management team to ensure deadlines are met. 
• Data Entry: Maintain accurate records and data entry into various systems and databases, ensuring data integrity and confidentiality. 
• Professionalism: Serve as a liaison between the management team and internal/external stakeholders, maintaining a high level of professionalism and discretion. 
• Ad Hoc Tasks: Provide additional support on various projects and tasks as needed by the management team, including research, event planning, and other duties as assigned. 

• Join Chronos Construction Corp., a leader in the Construction & Engineering industry, as part of our diverse team.
• Responsibilities include supporting various projects, maintaining safety standards, and contributing to our commitment to excellence.
• The role requires adaptability, a strong work ethic, and the ability to work collaboratively in a dynamic environment.

We are seeking a highly organized and detail-oriented Secretary to handle a variety of clerical and administrative tasks. The ideal candidate will manage daily office operations, including filing, scheduling, handling correspondence, data entry, and maintaining records. Responsibilities also include coordinating meetings, managing office supplies, and assisting with general office duties to ensure efficient workflow. Strong communication skills, proficiency in office software, and the ability to multitask in a fast-paced environment are essential for success in this role.

Work setup:

Onsite - Makati

Salary:

18,000 - 22,000 Package

Bachelor’s Degree: Many employers prefer a bachelor’s degree in business administration, communications, or a related field.

Administrative Experience: At least 2-5 years of experience in an administrative or executive support role.

Organizational Skills: Ability to manage multiple tasks, calendars, and schedules effectively.

Communication: Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and external contacts.

Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other relevant software/tools.

Time Management: Ability to prioritize tasks and manage time efficiently.

Problem-Solving Skills: Strong decision-making ability and initiative in handling various tasks independently.

Discretion: Maintaining confidentiality and handling sensitive information with care.

Interpersonal Skills: Ability to build strong working relationships and work effectively in a team.

1. The Executive Secretary provides high-level administrative support to executives, managing schedules, communications, and various tasks to ensure efficient operations. This role requires excellent organizational skills, attention to detail, and the ability to handle confidential information.
2. Strong attention to detail.
3. Ability to prioritize tasks and manage multiple projects.
4. Problem-solving skills and adaptability.
5. Familiarity with basic financial and accounting principles (optional).

Job Objective:

To provide support to the Sr. Vice President - HR in the various tasks that are necessary in maintaining a smooth and efficient workflow process.

• Provides high quality personal and business administrative assistance to the Sr. Vice President
• Acts as the initial point of contact for the Sr. Vice President in his absence, assessing priorities and re-directing calls, inquiries and requests as necessary
• Provides high-level executive and administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, memo, letters and minutes
• Maintains the Sr. Vice President’s appointment schedule by planning, scheduling meetings and event calendars, organizing all projects, conferences and travel arrangements
• Maintains records management and in-charge of safekeeping of all confidential matters and documents
• Performs regular administrative and management activities of the company such as receiving visitors, answering phone calls, recording incoming and outgoing correspondence and delivers to appropriate addresses, ordering of supplies and liquidation
• Prepares report and presentation and have background in project management 
• Performs other duties and responsibilities as may be assigned from time to time

Executive Assistants have more than administrative duties. They also filter and prioritize client visits or phone calls, and communicate on behalf of the executive they support. Other responsibilities include:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters