1. Proficient in handling administrative tasks such as scheduling, correspondence, and office management.
2. Excellent written and verbal communication skills for effective interaction with executives, clients, and staff.
3. Strong ability to prioritize tasks, manage time efficiently, and maintain meticulous records.
4. Ability to interact professionally and maintain confidentiality.
5. Ability to think critically and provide solutions to administrative and operational challenges.
6. Capable of managing multiple tasks and projects simultaneously in a fast-paced environment.

• Manage and organize company records, ensuring confidentiality and compliance with regulations.
• Handle communications and correspondence, including calls, emails, and mail.
• Schedule and coordinate meetings, appointments, and events for Bayanijuan Gas & Gasoline Pump Equipment.
• Prepare and maintain necessary documentation, reports, and presentations.
• Support departments with clerical tasks to ensure efficient operations within a dynamic workplace.

Tasks and duties

• Delegating tasks and responsibilities to members of the team.
• Ensuring team members are up to date on their tasks.
• Offering constructive feedback and suggestions to team members as necessary.
• Fostering productivity and coordination among members.
• Providing guidance and support to team members as needed.
• Identifying and addressing any issues that may arise within the team.
• Managing team resources such as budget and equipment.
• Opening lines of communication between team members or between the members and the executives.
• Developing and implementing team policies and procedures.
• Creating a safe and positive work environment for the team.
• Boosting team morale and looking after employees’ welfare.
• Assuming accountability over the output of the team.



A Team Manager is in charge of setting individual and team goals and assigning tasks to team members. They are also primarily responsible for ensuring that deadlines are met. This also means they are in charge of making sure all the tools and processes for team members to complete their tasks are available, such as proper tools or equipment. A Team Manager is also tasked with solving any problems that may arise, whether it's conflict between team members or difficulties with a project, reorienting the direction or strategy for the team, and mediating between their team members and senior leaders on the team’s progress. A Team Manager is also responsible for keeping up team morale, making sure that each member feels fulfilled and productive in their role.

• Manage and prioritize executive schedules, ensuring effective time management and coordination of meetings and appointments.
• Facilitate internal and external communication, including handling email correspondence and drafting documents.
• Arrange travel and accommodation plans for business trips.
• Provide comprehensive administrative support to the executive team.
• Maintain the utmost discretion when handling confidential information.
• Assist in preparing presentations and reports for stakeholder meetings.
• Your Virtual Beez, a dynamic Professional Services company, seeks a highly organized and proactive Executive Assistant to support our leadership.

• Assist in recruitment processes and onboarding.
• Manage scheduling for company executive(s)
• Draft, review and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and attending of meetings
• Answer and respond to phone calls, communicate messages and information to the executive
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company executive(s)
• With tech savvy and excellent presentation and communication skills

Executive Assistant (Operations-Focused)

Location: Onsite in Binondo, Manila

Salary: Up to PHP 20,000, (depending on experience)

Position Overview:

We are seeking an Executive Assistant with strong operational management skills to support our business owner directly. This role involves a combination of executive and operational responsibilities, ideal for a proactive and organized professional eager to contribute to business efficiency and growth. If you have at least 1 year of experience in a similar or related role, we encourage you to apply!

Key Responsibilities:

• Operational Management Support: Assist the business owner in overseeing day-to-day operations to ensure smooth business processes, helping implement efficient systems, and streamlining workflows.
• Provide comprehensive administrative support, including managing schedules, handling correspondence, and preparing documents
• Coordinate and arrange meetings, appointments, and client orders,
• Organize and maintain confidential files and records
• Assist with internal communications within the team.

Executive Administrative Support:

• Manage the executive’s calendar, coordinate appointments, meetings, and travel arrangements.
• Prepare, proofread, and edit documents, presentations, and reports for the executive.
• Handle confidential communications on behalf of the executive, ensuring timely responses and proper follow-up.
• Assist with various executive projects, keeping track of deadlines and deliverables.

Accounting Assistance:

• Process invoices, track expenses, and monitor financial transactions as required.
• Assist in the preparation of financial documents, including expense reports, budgets, and financial summaries.
• Reconcile accounts, maintain accurate records, and ensure compliance with company policies.
• Support the preparation of monthly, quarterly, and annual financial reports.

Office Management & Coordination:

• Organize and maintain files, documents, and records for easy retrieval.
• Order office supplies and manage office inventory as needed.
• Coordinate logistics for company meetings and events, including preparing agendas and taking meeting minutes.
• Act as a point of contact between departments, facilitating effective communication and coordination.

Data Analysis & Reporting:

• Compile, analyze, and present data for executive decision-making.
• Create and generate reports based on financial and operational data, offering insights where applicable.

Confidentiality and Professionalism:

• Maintain a high level of confidentiality in handling sensitive company and employee information.
• Uphold a professional demeanor in all interactions with internal and external stakeholders.

this is an ONSITE JOB.

The Executive Assistant will provide comprehensive administrative and operational support to the executive team, ensuring smooth and efficient day-to-day operations. This role requires a bilingual individual fluent in both English and Mandarin to effectively communicate with a diverse range of internal and external stakeholders. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Executive Assistant will manage calendars, handle communications, and assist with ad hoc tasks to support the team’s goals. Familiarity with Canadian, particularly Ontario’s restaurants, travel areas, and business associations is highly beneficial.

Benefits:

• Competitive salary
• Strong support system
• Salary increase starting on your first year of employment (only for full-time roles | based on performance)
• Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50)
• Health benefit ($30/month)
• No computer activity monitoring
• Training materials for upskilling provided
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leaves (sick leave convertible to cash if perfect attendance)
• Paid planned leaves
• 13th month pay
• Allowance for SSS and Pag-ibig contribution ($20/month)

Key Responsibilities:

• Administrative Support: Provide high-level administrative assistance to executives, managing calendars, scheduling meetings, and organizing travel arrangements.
• Bilingual Communication: Communicate effectively in both English and Mandarin, handling email, phone calls, and other communications with a diverse audience.
• Document Preparation: Prepare, edit, and translate documents, presentations, reports, and correspondence as needed.
• Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and take detailed minutes to distribute to stakeholders.
• Travel Coordination: Arrange travel plans, accommodations, and itineraries, ensuring all details are managed efficiently, especially in relation to Canadian and Ontario-specific travel areas.
• Task Management: Assist in managing and tracking tasks and deadlines for the executive team, ensuring all priorities are met on time.
• Data Management: Maintain accurate records, enter data into systems, and handle sensitive information with confidentiality.
• Stakeholder Liaison: Act as a point of contact between the executive team and internal/external stakeholders, ensuring professional and efficient communication.
• Ad Hoc Tasks: Support executives with various ad hoc tasks and special projects as required, including research and event coordination.

Job Objective:

To provide support to the Sr. Vice President - HR in the various tasks that are necessary in maintaining a smooth and efficient workflow process.

• Provides high quality personal and business administrative assistance to the Sr. Vice President
• Acts as the initial point of contact for the Sr. Vice President in his absence, assessing priorities and re-directing calls, inquiries and requests as necessary
• Provides high-level executive and administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, memo, letters and minutes
• Maintains the Sr. Vice President’s appointment schedule by planning, scheduling meetings and event calendars, organizing all projects, conferences and travel arrangements
• Maintains records management and in-charge of safekeeping of all confidential matters and documents
• Performs regular administrative and management activities of the company such as receiving visitors, answering phone calls, recording incoming and outgoing correspondence and delivers to appropriate addresses, ordering of supplies and liquidation
• Prepares report and presentation and have background in project management 
• Performs other duties and responsibilities as may be assigned from time to time

• Assist in various operational tasks to ensure smooth production processes.
• Support inventory management and quality control efforts.
• Collaborate with different teams to drive efficiency and enhance product output.
• Participate in training and development initiatives for new hires.
• Contribute to maintaining a safe and compliant workplace in line with industry standards.

Jonas Foods Corporation is a leading company in the Food & Beverages industry, dedicated to delivering quality products and sustainability practices that meet consumer needs.

About Electronic Transfer and Advance Processing Inc (eTap Inc)

Founded in 2015, Electronic Transfer and Advance Processing Inc (eTap Inc)) is a Philippine-based company engaged in providing Financial Technology Service and the country’s leading manufacturer, operator, and developer of Custom Self-Service Transaction Machines & Payments Systems.

We are proud of leading the market with the spirit of ingenuity, collaboration, and customer-centric focus. eTap Inc. is continuously innovating machines and payments systems for leading telecoms, digital banks, and payment aggregator companies—spurring impactful financial inclusion that enhance the prosperity of our communities. 

Join eTap Inc.

Being part of eTap Community means working in a forward-thinking, innovative company that is shaping the future of financial services while making a tangible difference in the lives of many. If you're passionate about technology, collaboration, and making an impact on society, eTap is an exciting place to be.

WHAT EXECUTIVE ASSISTANT LOOK FORWARD TO DO WELL

As an Executive Assistant will support the Chief of Operating Officer and looks forward to excelling in administrative support, communication, project management, and interpersonal skills. By being organized, proactive, and adaptable, they play a vital role in enhancing the executive's productivity and contributing to the overall success of the organization.

What you will do

• Calendar Management: Oversee executive calendars, schedule meetings, and arrange travel logistics.
• Document Preparation: Create reports, presentations, and other essential documents for the executive team.
• Event Coordination: Organize and manage internal and external events, meetings, and conferences.
• Interdepartmental Collaboration: Facilitate efficient communication and collaboration among various departments.
• Research and Information Gathering: Conduct research and compile information for diverse projects and initiatives.
• Project Management Support: Monitor important deadlines and assist with project management tasks as needed.
• Compliance: Ensure adherence to e-tap’s safety, security, and information security protocols.
• Additional Duties: Carry out other job-related functions or tasks as assigned.

Join the Revolution: Be Part of eTap Inc.! 

Are you ready to step into a world where technology meets innovation, and every day is an adventure? At eTap Inc., we’re not just another fintech company, we're trailblazers on a mission to transform the financial landscape in the Philippines!

Why should you join us? 

• Competitive Salary
• Good Perks & Benefits
• You would be part of a pioneering company that leads innovation in financial technology and promotes greater financial inclusion, impacting communities across the country.
• Company that thrives on innovation and collaboration.
• Dynamic environment where you can develop your skills in technology, customer service, and leadership.
• The company promotes a culture of teamwork, ingenuity, and customer-centric focus.
• Company that seeks to make financial services more accessible to everyone, enhancing the prosperity of communities.

Why you shouldn’t

• If you’re not particularly interested in the fintech industry or working with highly technical systems, the role might not align with your career goals.
• If you prefer a slower-paced work environment, this environment might not be ideal.
• If you are less innovative work culture, ingenuity, collaboration we’re probably not the right fit for you.
• If you’re not passionate about working on your job, it might feel unfulfilling in the long run. Joining eTap Inc. whose mission aligns with your interests is crucial for job satisfaction and growth.

The opportunity

You’ll join our Enterprise Support Services (ESS) team, helping to support the important business enablement functions that keep our organization running strong. As a Billing Technician, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.

The Billing Technician plays a role to ensuring invoices are produced accurately, and timely, initiating client billings in consultation with various groups, including Administrative Services, Financial Management Associates and Client Serving Executives. Invoices are part of EY’s final impression to our clients and our Billing Technician plays a major role in setting the standard for invoices and collaborates with a national team.

• Draft, maintain and finalize billing information provided by our internal customers
• Attend weekly meetings as scheduled
• Assist with special projects as requested 
• Work extra hours during important billing deadlines (such as month, quarter and year ends)

• Manage executive schedules and coordinate meetings.
• Assist in project management and maintain company records.
• Facilitate communication across departments.
• Handle confidential information with discretion.
• Prepare reports and presentations as needed.

• Provide high-level administrative support to the CEO of VTime Tech Consulting Inc.
• Manage schedules, appointments, and meetings to ensure efficient time management.
• Coordinate communication between departments and stakeholders within the Information & Communication Technology sector.
• Assist in project management and strategic planning initiatives.
• Handle confidential information with discretion and professionalism.
• Prepare reports, presentations, and documents for internal and external meetings.

• Provide comprehensive support to the CEO, ensuring efficient operation of the office.
• Manage calendars, coordinate meetings, and handle travel arrangements.
• Act as a liaison between the CEO and clients, staff, and other stakeholders.
• Prepare and edit correspondence, communications, and presentations.
• Oversee special projects, maintain confidential files, and handle sensitive information with discretion.
• Support the CEO in executing company's strategic initiatives and management services industry.