• Assist in recruitment processes, benefits administration, and staff performance evaluations.
• Maintain employee records, ensuring legal compliance within the insurance industry.
• Support employee relations and participate in the development of HR policies.
• Facilitate employee induction and training programs at Liberty Insurance Corporation.
• Contribute to continuous HR process improvement to enhance operational efficiency.

Sincere Staff Management Services, a leader in Human Resources & Recruitment, is seeking a dedicated HR Specialist/Assistant to join our dynamic team.

• Assist with all internal and external HR-related matters.
• Participate in developing organizational policies and procedures.
• Manage the organization's employee database and prepare reports.
• Perform orientations and update records of new staff.
• Coordinate training sessions and seminars.
• Process payroll and resolve any payroll errors.
• Complete termination paperwork and exit interviews.

Join us to advance your career in a thriving and supportive environment.

• Lead recruitment and talent acquisition efforts, ensuring alignment with STI College - Global City's mission to provide top-tier educational services.
• Manage and execute HR policies and procedures to maintain an efficient and motivated workforce within the Training & Education industry.
• Oversee employee relations, including conflict resolution and grievance handling.
• Conduct training and development programs to foster professional growth and compliance.
• Administer benefits, payroll, and performance appraisal systems to promote a culture of recognition and reward.
• Ensure legal compliance with local labor laws and educational standards.
• Collaborate with departmental managers to understand their HR needs and provide consultative support.

• Assist in the recruitment process by identifying candidates, conducting screening interviews, and facilitating onboarding for new employees at Eunicarl Industrial Sales Corporation.
• Support HR operations in the dynamic field of Construction & Engineering, ensuring compliance with industry regulations.
• Administer employee benefits, maintain personnel records, and assist with payroll processing.
• Help develop and implement HR policies to foster an inclusive and productive workplace culture.
• Provide support for disciplinary actions and conflict resolutions.

• Provides support for the day-to-day operations of the payroll.
• Coordinates payroll-related concerns.
• Coordinates with Site and Offices the schedule of submission of Daily Time Records (DTR) as well as employees’ forms such as Leave Form, Individual Overtime Form, Group Overtime Form, and Official Business Form.
• Timekeeps manual DTR and biometrics records.
• Encodes attendance into the payroll excel file.
• Sends off employees’ pay slips through email.
• Prepares cash payroll of newly hired staff and workers.
• Prepares transmittals to site and offices.
• Releases cheque payments for subcontractors (Installation Works Support and Progress Billing).
• Prepares and releases separated employees’ last pay and Certificate of Employment.
• Visits offices and project sites mainly due to Biometrics.
• Filing of Payroll records and documents.
• Performs other work-related tasks assigned by immediate superior.

We are seeking a highly skilled and experienced General Virtual Assistant. This role requires a proactive, detail-oriented professional capable of managing multiple tasks and priorities with efficiency and precision. The ideal candidate will have exceptional communication skills, a high level of organizational prowess, and the ability to work independently in a fast-paced environment.

Administrative Support:

• Manage and organize emails, calendars, and appointments efficiently to ensure smooth daily operations. This includes scheduling meetings, setting reminders, organizing documents, and maintaining a clear workflow.

Communication:

• Handle phone calls, emails, and other forms of communication professionally, acting as the first point of contact for clients, partners, or team members. Ensure messages are relayed promptly and follow-up actions are taken as necessary.

Data Entry and Management:

• Accurately input, update, and maintain data in spreadsheets, databases, or other systems. Ensure data integrity by regularly auditing records, keeping information up-to-date, and producing reports as needed.

Customer Service:

• Provide excellent customer service by managing inquiries, resolving issues, and offering support via phone, email, or chat. Ensure customers receive timely and accurate responses, aiming to enhance customer satisfaction.

Social Media Management:

• Assist in creating engaging content for social media platforms and scheduling posts. Monitor social media channels, track the performance of and such.

Additional Tasks:

• There may be other tasks assigned as needed, including but not limited to special projects, or other responsibilities that arise to support the team or company. Flexibility and adaptability are key to success in this role.

Job Type: Full-time

Pay: Php20,000.00 - Php25,000.00 per month

Location: On-Site

Schedule:

• 8 hour shift
• Monday to Friday
• Night shift

• Collect paymentd from clients
• Process Legal Procedings
• Handle communications and assist with correspondence
• Maintain the effectiveness of administrative processes and systems
• Provide customer service as the first point of contact

• Organize work and proofread documents
• Answer and direct phone calls
• Organize and schedule appointments
• Willing to do occasional fieldwork
• Maintain meeting minutes
• Preparing report

Liaison officers have varied responsibilities depending on their role and industry, including:

• Facilitating communication: Acting as a link between organizations to ensure effective information exchange.
• Collaborating with teams: Working with team members to coordinate efforts and share resources.
• Gathering information: Collecting and analyzing data to understand the needs of the groups they represent.
• Building relationships: Establishing strong ties through meetings and events to enhance collaboration.
• Providing support: Assisting organizations by answering questions and offering resources.

• Keep-tracking and monitoring of timely processing of billed transactions for the utilities, services, and maintenance necessary in operations.
• Proficient in assisting departments in monitoring & tagging of admin related assets both handed over to the employee with accountability form and turnover due employee separation
• Guarantee timely execution of vehicle preventive maintenance.
• Fulfillment of company car insurance application and registration.
• Reliable office supplies inventory management & issuance, and efficient processing of purchase requisitions as requested by the different department.
• Ensure timeliness in booking flight/hotel accommodation and scheduling transport backing support to all employees both organic/executives and sales team.
• Skills and competency building of direct reports
• Build talent pipelines for critical roles by defining, identifying, and developing talents to support and grow the business.
• Manage employee disciplinary process and performance contract review
• And all other duties and responsibilities that may be assigned by the management

• Manage schedules, appointments, and correspondence.
• Assist with document preparation and data entry.
• Coordinate meetings and events.
• Maintain office supplies and records.
• Provide customer support and address inquiries.

·      Assists walk-in guests, clients unit owners, tenants, etc. on their inquiries and liaises them to appropriate units or individuals.

·      Receives and relays business calls and messages to appropriate units or individuals.

·      Receives, sorts and distributes mails and utility bills to different units or individuals.

·      Monitors the complaints of unit owners or tenants and relay them to the appropriate units and makes necessary follow-ups on the progress of the complaints when needed.

·      Monitors and records log-in and log-out time of guests, unit owner, tenants and employees.

·      Responsible for boardroom and meeting room reservations.

·      Coordinates with the Superior for problems or concerns encountered and instructions.

·      Prepares and submits required reports.

Others

·      Performs other tasks that may be assigned from time to time.

General Administrative Support:

• Provide general administrative and clerical support to ensure efficient office operation.
• Assist in organizing office operations and procedures.
• Control correspondence, including answering phone calls, emails, and distributing mail.
• Design and maintain filing systems, both electronic and physical.
• Review and approve supply requisitions to ensure adequate stock levels.

Office Maintenance and Supplies Management:

• Maintain office services by organizing maintenance and repairs of office equipment and appliances.
• Take inventory of office supplies and order new materials as needed.
• Handle and prepare reports regarding office equipment and appliances.

Documentation and Reporting:

• Prepare documents, reports, and presentations as required, including formatting, editing, and proofreading.
• Assist in billing processes by preparing invoices and maintaining records.

Document Handling and Record Keeping:

• Transcribe, scan, or photocopy hard copy documents and forms as needed.
• Create and modify documents such as transmittals, letters, and requests.

Appointment Scheduling and Coordination:

• Schedule appointments and coordinate meetings.
• Arrange appointments for company vehicles as needed.

Database Management:

• Monitor inquiries and update databases, maintaining both hard copy and electronic filing systems.
• Ensure accuracy and completeness of data entries.

Field Work and Errands:

• Perform fieldwork tasks such as payments for warehouse, banking transactions, and procurement of supplies.
• Additional Office Support

- Post job advertisement on job search websites / job portal or any recruitment engines

- Schedule and organize interviews with suitable candidate

- Administering examination to applicants

- Conducting orientation

- Do background checking

- Communicate requirements and duties to prospective candidates

- Coordinate with HR Coordinator/s manpower needs

- Do field recruitment as needed

- Maintain the internal applicant’s database

- Other tasks that may be assigned from time to time