Accounting Responsibilities:

• Communicate directly with clients for payroll-related matters
• Maintain accurate and up-to-date financial records.
• Record financial transactions in ledgers and accounting software.
• Process payroll, ensuring accurate and timely payments to employees.
• Handle payroll tax filings and compliance.
• Manage accounts payable functions, including invoice processing and payments.
• Handle accounts receivable, invoicing, and collections.
• Generate financial reports for management review.
• Assist in budget preparation and financial forecasting preparation
• Prepare documentation and assist in audits conducted by internal or external auditors.
• Ensure compliance with tax regulations and assist in the preparation of tax returns.
• Stay informed about changes in tax laws affecting the organization.

Human Resources Responsibilities:

• Address employee inquiries and concerns.
• Assist in resolving workplace conflicts and issues.
• Administer employee benefits programs, including health insurance, retirement plans, and other perks.
• Provide information and guidance on benefits to employees.
• Ensure compliance with labor laws and regulations.
• Assist in the development and implementation of performance improvement plans.
• Coordinate employee training programs.
• Other ad hoc tasks 

We’re Hiring: Accounting Associate   

Transform your workspace and your career—join us for a flexible work-from-home role that fits your lifestyle! 

We are currently on the lookout for an Accounting Associate to join our team at Cloudstaff, the #1 workplace everywhere! Get hired from now until December 2024 and get 2 tickets for you and your loved one to this year's year-end party at The Philippine Arena featuring global musicians, Air Supply.  

Role: Accounting Associate  

Work Arrangement: Work from Home

Schedule: Night shift  

Job Description: 

About Us:

We are a dynamic and growing accounting firm dedicated to providing exceptional financial services to a diverse range of clients across various industries. Our team of professionals is committed to delivering accurate, timely, and insightful financial information to help our clients make informed business decisions. We are currently seeking an Accounting Associate to join our team and support our clients' accounting needs remotely from the Philippines.

About the Job:

As an Accounting Associate, you will play a crucial role in managing the financial transactions and records for our clients. This position combines the responsibilities of a bookkeeper, accounts receivable clerk, and accounts payable clerk. You will work closely with our clients and internal team to ensure the accuracy and completeness of financial data.

Responsibilities:

1. Bookkeeping:

- Maintain accurate and up-to-date financial records for multiple clients.

- Record daily financial transactions, including sales, expenses, and payments

- Reconcile bank statements and other financial accounts.

- Prepare and post journal entries as needed.

- Assist in the preparation of monthly, quarterly, and annual financial reports.

2. Accounts Receivable:

- Generate and send invoices to clients.

- Monitor and follow up on outstanding receivables.

- Process client payments and apply them to the correct accounts.

- Prepare accounts receivable aging reports and communicate with clients regarding overdue payments.

- Maintain detailed records of all accounts receivable transactions.

3. Accounts Payable:

- Review and verify invoices from vendors.

- Process vendor payments and ensure timely payment of bills.

- Reconcile vendor statements and resolve any discrepancies.

- Maintain accurate records of all accounts payable transactions.

- Assist in managing cash flow by prioritizing and scheduling payments.

4. General:

- Collaborate with the accounting team to ensure accurate and timely financial reporting.

- Respond to client inquiries and provide excellent customer service.

- Continuously seek opportunities to improve accounting processes and procedures.

- Create and provide reports, and critically think through important KPIs to track in their respective areas of work.

We are seeking a highly organized and detail-oriented individual to join our team as an AU Accounts Admin. In this role, you will be responsible for managing the financial records and accounts of our Australian branch. This is a crucial position that ensures accurate and timely financial data, which is essential for effective decision-making and business operations. If you are a detail-oriented individual with exceptional organizational skills and a passion for numbers, we would love to hear from you.

Key Responsibilities:

• Manage accounts payable and receivable processes for our Australian branch.
• Prepare and distribute customer invoices; monitor and follow up on outstanding payments.
• Perform bank reconciliations and maintain accurate financial records.
• Process and reconcile vendor invoices; assist with month-end and year-end financial closes.
• Contribute to financial report preparation and analysis.

As an Accountant, you will be responsible for handling financial transactions, preparing financial reports, and maintaining accurate records. You will have the opportunity to work with a wide range of clients, providing superior financial and accounting services. 

• Handle daily bookkeeping tasks, including account and bank reconciliations, invoicing, billings, payments, bank uploads, finance logs, and report generation 
• Prepare financial statements and other reports, involving cash flow, balance sheets, and profit & loss statements 
• Prepare and submit monthly, quarterly, and annual financial reports 
• Prepare income tax returns for individuals, partnerships, and companies 
• Execute month-end closing activities, involving journals, forecasting, and analysis 
• Oversee entire client ledgers, proactively managing and resolving any discrepancies that may arise 
• Provide comprehensive accounting services across all facets of the client's business 

Payroll

• Process and audit payroll for all assigned companies on a bi-weekly basis. Answer employee payroll questions in a timely and professional manner. Duties may include, but are not limited to:
• Utilize ADP to ensure that bi-weekly payroll is completed in a timely manner.
• Ensure that expense reimbursements are processed accurately and in a timely manner.
• Ensure that employee entries into the mileage reporting system are timely, and also prepare a bi- weekly file for interface with ADP.
• Prepare and transmit bi-weekly 401k contribution and match information to 401k provider.
• Calculate and/or verify paid time off and holiday pay.
• Calculate and process retro payments and bonus payments as required.
• Process vendor payments via Wire, ACH or Checks depending on vendor needs.
• Maintain all electronic payroll files in an organized manner.
• Respond to employee and supervisor questions regarding payroll.

Accounts Payable

• Communicate with third party vendors in order to process invoices and reconcile vendor statements.
• Maintain organization for all records. Duties may include, but are not limited to:
• Ensure all invoices and claims are posted and paid in a proper and timely manner.
• Reconcile vendor account statements monthly to make sure accounts payable records agree with vendor customer account statements, and resolve discrepancies in a timely manner.
• Monitor recurring invoices and alert management of large variances.
• Maintain an organized system for accounts payable records.
• Print checks for signatures, mail payments, and scan invoices.
• Maintain vendor file information in accounting system and prepare annual 1099’s.
• Ensure all invoices received for payment have proper internal approval.
• Track and post company credit card transactions into accounting system.

Other/Administrative

• Assist Director of Finance with month end process by printing financial statements
• Assist Director of Finance with annual budgeting process as required
• Assist with special projects as needed

ADDITIONAL FUNCTIONS AND DUTIES

Completes all other duties as assigned and apparent.

*Note this job ad is for active pooling, qualified candidates may send their resume via chat

HeyApril Philippines Inc. (HAPI) is looking for US Accounting Professionals who will be building and maintaining relationships while working collaboratively not just with his or her team members but the same is expected to clients that are assigned to the successful hire.

Responsibilities include not just attending but also initiating training requests for continuous technical development in US accounting which will ensure that the accountant is well equipped in the hands-on professional development of himself or herself or that of his or her team members while the successful hire develops or shares learnt knowledge and best practices.

The accountant is responsible for all accounting related requirements of the clients which includes accounting related documents archiving as well as accounting calendar activities scheduling and planning.

Accounting Operations

• Timely and accurately review of bills, invoices and payroll

• Timely and accurately review of financial reports, financial highlights and financial ratios (as applicable) for sending to the client

• Understanding and review financial account reconciliation and analysis to help ensure accuracy of financial statements and compliance with US generally accepted accounting practices

• Review flux analysis to understand the client's operation's trends and activities, identifying potential cash flow problems and financial irregularities and provide significant results and relevant changes to the client based on actual data

• Understanding the tax impact of the transactions recorded

• Work closely with the team to lead the month-end close, mid-year close, year-end close, audit and tax related matters

• Conduct research and develop a solid functional understanding on various accounting laws and regulations and stay current with industry trends and best practices in US accounting and communicate relevant updates to the team

• Ensure compliance with all internal processes.

Client Management

• Correspond directly with clients via various communication channels such as email or other platform as agreed with the client.

• Provide accounting advisory services to clients and offer technical expertise on complex accounting issues.

• Providing regular updates to management regarding clients’ finances.

• Ensuring that the clients maintain compliance with accounting legislation.

• Schedule meetings, forecast and plan for future needs of the clients and team

• Overseeing engagements and resolving issues that arise during the engagement.

Overall Business Operations

• Build relationships and work collaboratively with clients and team members.

• Participate in tax planning and assisting with special studies to determine tax implications of company operations

• Support tax team during tax season by providing timely financial reports and other related tasks

• Provide administrative and clerical support to the team as requested including reviewing their work and providing constructive feedback

• Provide support to manager by providing and assisting on high level review of financials, managing the team and filing other roles outside of the day-to-day operations

Process Improvement and Execution

• Conduct research and develop a solid functional understanding on various accounting laws and regulations and stay current with industry trends and best practices in US accounting and communicate relevant updates to the team

• Proactively test and recommend software to improve the accounting process.

• Identify opportunities for process improvement using current and available tools and technologies.

• Maintain and lead in developing accounting procedures and processes to improve efficiency

• Follow accounting policies and procedures. 

• Identify and implement internal process reengineering and improvement.

The Accounting and Finance Manager will oversee all financial operations, including accounting functions, financial planning, budgeting, and reporting. This role is crucial in ensuring the organization's financial health and compliance while working closely with executive leadership. The ideal candidate will have extensive experience in financial management with a focus on e-commerce platforms such as Amazon Seller Central and Shopify, providing strategic financial guidance, ensuring accurate reporting, and maintaining robust financial controls.

Benefits:

• Competitive salary
• Strong support system
• Salary increase starting on your first year of employment (based on performance)
• Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50)
• Health benefit ($30/month)
• No computer activity monitoring
• Training materials for upskilling provided
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leaves (sick leave convertible to cash if perfect attendance)
• Paid planned leaves
• 13th month pay
• Allowance for SSS and Pag-ibig contribution ($20/month)

Key Responsibilities:

Financial Planning & Analysis:

• Prepare annual budgets and monthly/quarterly financial forecasts.
• Analyze financial performance, identify trends, and provide actionable insights to guide decision-making.
• Monitor cash flow to ensure the efficient use of financial resources.
• Prepare and present regular financial reports to leadership.

Accounting Operations:

• Oversee daily accounting activities, including accounts payable, general ledger management, payroll entries, and cash flow reporting.
• Manage month-end and year-end closing processes to ensure accurate financial reporting.
• Reconcile accounts and prepare monthly inventory reconciliation and cost of goods sold (COGS).

E-commerce Financial Operations:

• Manage and reconcile financial reporting for Amazon Seller Central and Shopify, ensuring accuracy in sales data, fees, advertising costs, and other financial metrics.
• Provide detailed sales and expense reporting for these platforms, analyzing returns, refunds, promotions, and other factors affecting financial performance.

Financial Reporting:

• Prepare monthly financial statements, forecasts, and variance reports for the executive team.
• Conduct in-depth analysis of financial data, highlighting trends, and recommending corrective actions where necessary.

Tax Compliance:

• Collaborate with external tax advisors to ensure accurate sales tax filings and payments, including preparing necessary reports for tax purposes.
• Prepare and file Form 1099 and W-2 annually, ensuring compliance with deadlines.

Collaboration with Other Departments:

• Work closely with HR, procurement, e-commerce, and warehouse teams to provide financial insights and ensure smooth operational processes.
• Support other departments in budget management, cost control initiatives, and financial decision-making.

Process Improvement & Risk Management:

• Identify opportunities to enhance financial processes, improve data accuracy, and increase operational efficiency.
• Monitor and manage financial risks, implementing mitigation strategies as needed.

Ad Hoc Tasks:

• Handle other finance-related tasks as needed to support the organization’s financial goals.

• Preferably a graduate of Bachelor of Science in Accountancy or BS Accounting Technology
• willing to be trained
• with or without job experience
• good communication skills
• knowledgeable in basic accounting / bookkeeping
• computer literate

Willing to be assign in any branch: Pasay or Makati

• Conducting thorough balance sheet reconciliations, agreeing to source data.
• Handling clients' compliance in relation to UK taxes, VAT and reporting requirements.
• Liaising with bookkeepers on a regular basis to make sure systems are followed and complete and that information is ready on time for accounts preparation.  
• Budgeting and forecasting.
• Clear reporting to the Client manager on all client-related issues.
• Other ad hoc services as and when client needs arise.

We are seeking a proactive and organized Virtual Assistant to support our team with various administrative tasks. The ideal candidate will possess strong communication skills and be able to manage multiple priorities efficiently.

Key Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings
• Handle email correspondence and respond to inquiries
• Assist with data entry and document management
• Conduct research and compile reports
• Support project management tasks as needed
• Maintain organization and ensure timely completion of assignments

Description  

As a Bookkeeper, you will be responsible for maintaining accurate financial records, ensuring compliance with accounting regulations, and assisting with various financial tasks.  

Responsibilities  

• Maintain and update financial records, including accounts payable and accounts receivable. 
• Process and record daily financial transactions, such as invoices, payments, and bank deposits.   
• Reconcile bank statements and bookkeeping records to ensure accuracy and identify discrepancies.  
• Prepare and submit regular financial reports, including balance sheets and income statements.  
• Assist with budgeting and forecasting activities.  
• Conduct routine audits to ensure compliance with accounting regulations.  
• Handle payroll processing, including calculating and disbursing employee salaries and benefits.   
• Collaborate with team members and clients to resolve any accounting or financial issues.  

The Account Director leads a client account, or set of accounts, within the agency, ensuring that they are profitable, and growing. They take responsibility for the delivery of quality creative work that meets the client’s needs and addresses their business problems, and must champion that work. They will do so through the effective management of their own team, and their ability to lead and inspire others inside and outside the agency. They will regularly be involved with pitches for new business, approaching these with both a creative and commercial mindset.

Working with...

Internal: Agency management/leadership team; Agency account team, including planners/strategists; Creative teams and directors; Creative services and production staff; New business team; Human resources; Finance/accounts.

External: Client marketing team, including Marketing Director; Client procurement personnel; Other agencies in their client's roster e.g. Media, Public Relations; Regulatory bodies; New business opportunity contacts.

Account Directors will report to the senior management team of the agency, usually the Managing Director. They will also report to the Finance Director on account profitability. They will manage staff within their team, being accountable for their performance and providing them with professional development opportunities.

Responsible for...

1, Leading client accounts within the agency, with overall responsibility for the client agency relationship.

2. Working with planners to interrogate client briefs, by challenging and asking questions, to develop communications briefs that meet business needs in an effective and accountable way. This is done in collaboration with Media Planners and Strategists from roster agencies to ensure integrated work is delivered for the client.

3. Supporting the Account Planner in writing inspirational creative briefs and going on to direct the strategic development of creative work, presenting and selling this effectively to clients.

4. Ensuring the profitability and growth of client accounts.

5. Identifying, developing and converting new business opportunities with existing and future agency clients.

6. Negotiating contracts and fees with marketing directors and client procurement personnel.

7. Managing the work, performance and professional development of team members.

8. Leading and inspiring those outside of the core team, including creative teams and those in other agencies working on the same account.

9. Reporting key financial and team data to the agency’s senior leadership, finance and human resources departments.

10. Maintaining a detailed awareness of relevant market trends affecting their accounts, and developments in the wider advertising and communications industry.

•  38 years old and below
•  Willing to start ASAP
•  Bachelor's degree in Accountancy, Finance, or a related field
•  CPA or relevant certification is a plus
•  Experience in financial analysis and reporting
•  Proven experience in a similar role
•  Proficient in accounting software and Microsoft Office Suite
•  Knowledge of payroll processing and tax regulations
•  3 years of relevant experience
•  Full-time, office-based
•  Computer literate
•  Preferably residing near Quirino, Malate, Manila
•  Attention to detail and accuracy
•  Strong analytical and problem-solving skills
•  Understanding of accounting principles and practices
•  Salary: negotiable (Manila rate)

Apply Now!

 Interested applicants, please submit your CV with a photo. Use the subject format: Position_Last Name, First Name. 

URGENT HIRING!

Accounting Assistant

Accounting Supervisor

• Provide accurate, timely, and relevant recording, reporting, and analysis of financial information.
• Handle sensitive information confidentially.
• Perform other tasks that may be assigned from time to time.