• Identify upcoming events that would enhance the promotion of the company.
• Negotiate and coordinate with all stakeholders, partners, and suppliers involved for each online and offline activation.
• Analyze the effectiveness of the outreach of each event.
• Manage all event set-up, tear down, and follow-up processes.
• Maintain budgets for events management.
• Establish and maintain business relationships with vendors and partners of events.
• Conduct final inspections on the day of the event to ensure everything adheres to the company’s standards.
• Create post-event evaluation and analysis.
• Other tasks assigned by the direct manager.

We're seeking an experienced and driven Senior Event Manager to lead our events team and elevate our brand through exceptional events. You will be responsible for the entire event lifecycle, from conceptualization and client acquisition to execution and team development. This is a pivotal role that demands a strategic mindset, exceptional leadership abilities,and a passion for creating unforgettable experiences.

Key Responsibilities:

• Client Relationship Management: Build and nurture strong relationships with clients, understanding their needs and exceeding their expectations.
• Team Leadership: Lead, mentor, and inspire a team of event coordinators and staff, fostering a collaborative and high-performing environment.
• Event Strategy & Planning: Develop comprehensive event strategies that align with client objectives and brand identity.
• Event Execution: Oversee the flawless execution of events, ensuring every detail is meticulously managed and the client's vision is realized.
• Budget Management: Create and manage event budgets, ensuring financial responsibility and maximizing ROI.
• Talent Acquisition & Team Building: Identify and recruit top talent to expand the events team and deepen the company's portfolio.
• Business Development: Actively seek new business opportunities and onboard new clients, driving revenue growth.
• Industry Expertise: Stay abreast of industry trends, technologies, and best practices to ensure the company remains at the forefront of event innovation.

• Plan and coordinate all aspects of events, including logistics, timelines, and budgets.
• Liaise with clients to understand their needs, objectives, and event goals.
• Source and manage vendors (catering, entertainment, AV, etc.) and negotiate contracts.
• Handle event registrations, attendee communications, and other administrative tasks.
• Develop event marketing materials and assist with promotions, including social media campaigns.
• Coordinate event setup, including venue preparation, decorations, and signage.
• Manage onsite event coordination, ensuring smooth operations and resolving issues as they arise.
• Ensure compliance with health and safety regulations and company policies.
• Prepare post-event reports, including attendee feedback, event analysis, and recommendations for improvement.
• Maintain an up-to-date knowledge of industry trends and best practices.

This is an on-site internship role as an Implementations Intern. The Implementations Intern will be responsible for assisting in the execution of events, setup and preparation of equipment and props, coordinating with vendors and suppliers, and supporting the team in ensuring that events and projects are delivered on time and with the highest level of quality.

• Plan, organize, and execute events from conception to completion.
• Coordinate logistics, including venue selection, catering, and transportation.
• Manage budgets, negotiate contracts, and ensure compliance with regulations.
• Collaborate with clients to understand their vision and objectives.
• Promote events through marketing strategies and social media.
• Supervise event staff and coordinate on-site management.
• The Events Manager is responsible for the successful planning, coordination, and execution of events, including corporate functions, weddings, product launches, conferences, and exhibitions.
• This role involves managing budgets, liaising with clients, and ensuring the event meets or exceeds expectations.

• Identify potential clients and create a database. 
• Books and manages the company's annual events through marketing and promotion using telemarketing, email, and fax. Delivers presentations if needed. 
• Handles account servicing tasks for clients and potential clients. 
• Prepares proposals and other communications, including marketing materials like layouts, event fact sheets, association letters, sponsorship requests, and weekly reports. 
• Maintains strong relationships with customers through regular phone calls, emails, and personal contact, especially with embassies, government agencies, and associations. 
• Coordinates with confirmed exhibitors on their requirements, works with the Marketing Department on press releases, and collaborates with the Creative Department for necessary needs. 
• Provides support for other assignments from the events team as needed. 
• During the pre-event, event, and post-event phases, performs assigned on-site tasks as needed. 
• Prepares post-event reports for submission to top management. 

• Establishing and maintaining relationships with vendors and venues
• Planning event details and aspects, including seating, dining and guests
• Creating reliable financial reports and collecting payments on time
• Remaining under budget with all costs
• Managing events and addressing potential problems that may arise
• Planning for potential scenarios that could impact the integrity of the event
• Maintaining a working knowledge of the complex needs of a wide variety of events

• Assist in executing and monitoring marketing campaigns across digital and traditional platforms
• Manage social media assets, engaging with audiences through digital marketing efforts.
• Conduct market research and competitor analysis
• Collaborate with the marketing team and graphic designers to create marketing materials for various platforms.
• Perform other related duties as needed.

• Handling specific marketing projects from conceptualization down to implementation.
• Conceptualize different marketing activities and tactics for a particular objective for the brand and product.
• Coordination with all involved parties, internal and external, on the project.
• Submission of the operations manual and post-mortem report to all the personnel involved, including top management.
• Creating project proposals and budget of a particular marketing activity.
• Project lead for digital live events of the company.
• Support activities from other groups or sections by creating events/programs to marketing a specific product

Corporate Events Coordinator

Work Set up: Hybrid (2x WFH, 3x onsite per week, main office in Angeles City, Pampanga. Occasionally needs to report in Clark and Makati office if needed)

Work Shift: Monday to Friday (Needs to be Flexible on Shifts)

As the Corporate Corporate Events Coordinator, you will be responsible for planning, organizing, and executing various corporate events from small meetings to large-scale conferences and corporate retreats. This role requires excellent communication skills, strong project management abilities, and the ability to multitask effectively.

KEY RESPONSIBILITIES:

• Planning and organizing corporate events such as conferences, meetings, and employee engagement activities
• Managing events budgets and ensuring cost-effective solutions
• Developing event timelines and schedules, and overseeing event logistics
• Coordinating with the internal teams to ensure that event objectives and requirements are met
• Overseeing event setup, breakdown, and post-event evaluations
• Managing event promotions and invitations
• Assist in the development of marketing materials and promotional strategies for corporate events
• Stay up-to-date with industry trends and best practices in event planning and corporate hospitality

Events support:

• Program preparation, implementation, and technical management oversight for webinars/webcast events
• Extension of events support in the field (technical assistance, platform management)
• Coordinate with clients, graphic artists, videographers, and other event production-related people
• Ensure webinars are successfully done

Admin tasks:

• Preparation of post-event reports
• Regularly updating of trackers and dashboards
• Sending of Calendar Invites to stakeholders
• Sending of Viber Blast Invites to event participants

Wellspring Retail Inc. specializes in innovative event solutions, creating memorable experiences in the fast-paced events industry.

• Coordinate and execute events and exhibitions from planning to completion.
• Collaborate with vendors, suppliers, and partners to ensure seamless event delivery.
• Manage budgets and track expenses while maintaining quality standards.
• Conduct market research to identify emerging trends within the events industry.
• Promote events through marketing channels to maximize attendance and engagement.

The role:

• The main responsibility is to contact top-level executives of the largest companies in Asia through outbound calls and discuss the details of the awards being organised.
• Persuade/encourage senior executives to nominate their companies by discussing thoroughly the value of nominating for the awards.
• Research the right person to contact for each company through websites, and other platforms.

Achieving success in this role requires a strong commitment to making numerous calls and engaging in client meetings. Diligence, adeptness at following instructions, and a strong work ethic are indispensable in meeting the demands of the position.

The team and company:

• Charlton Media Group is a leading business magazine publisher and event company in Asia.
• We organise international business conferences and awards programmes in Asia.
• We contact top-level executives of the largest companies in Asia to attend our forums or nominate their companies for the awards we organise.
• We travel to different countries to organise the events.

Perks/Benefits:

• Basic salary of Php 16,000 (guaranteed increase upon regularisation)
• Transportation allowance
• At least 5,000 pesos incentive for each sponsor/client acquired
• Fixed weekends off
• Fixed working hours (8:30 am-5:30 pm). Work-life balance is a priority!
• Opportunity to travel to Singapore, Hong Kong, Malaysia, Dubai, and more based on your performance

Location: 4th floor Chowking Building Junction 3, National Highway, Puerto Princesa, Palawan.

A Manager for Meetings and Events Department is responsible for owning and controlling all operational aspects of the business in accordance with the strategic objectives of the Company; not limited to managing corporate events and client relations; developing, implementing, and reviewing departmental plans and programs; directing business unit and staff development and enhancement.

• Develop and submit for approval annual plans and programs of the business unit to align with key performance areas and achieve business and profit objectives. Direct their implementation and monitor progress.
• Work with customers to develop, coordinate, and implement their meetings, incentives, conventions, and events.
• Assist in development and presentation of sales pitches and proposals, as required.
• Conduct internal pre-program briefings and post-program debriefings.
• Source destination, air, hotel, and venue options that meet the goals and objectives of the client for their event.
• Negotiate hotel, air, and venue contracts.
• Utilize and leverage when applicable, BCD Meetings and Events preferred suppliers and vendors, hotel agreements to negotiate contracts.
• Track and report hotel room nights and spend.
• Work to increase program profitability over the original priced program received at pre-sale turnover.
• Facilitate the creative direction, timeline, and overall development of the event program, proofread and present for approval.
• Facilitate the creative direction and fulfillment of program-related participant and host communication materials for events.
• Facilitate and oversee data management process, integrity, accuracy and reporting. Ensure reconciliation of data is complete and accurate.

• Acquires new customers through cold calling, networking and social media;
• Manages the client’s accounts and concerns;
• Presents the sales materials and pitch to the clients.