We are a leading supermarket located in the Makati Business District, Manila, committed to providing high-quality products and services to our customers. As our business expands, we are seeking an experienced and locally knowledgeable individual to join our team as a Local Procurement Specialist.

Main Responsibilities:

• Manage the procurement of local products, including but not limited to food items and daily necessities.
• Establish and maintain good relationships with local suppliers.
• Have a deep understanding of the local market, knowing which products will sell well and being able to predict and manage the sales velocity of products.
• Accurately gauge the sales speed of products and procure and restock in a timely manner to ensure product availability on the shelves.
• Monitor inventory levels, optimize inventory management, and reduce instances of overstocking or stockouts.
• Collaborate with the sales team to adjust procurement strategies based on market demands.
• Negotiate and execute procurement contracts to ensure cost-effectiveness.
• Regularly analyze sales data and propose improvements to the procurement process and enhance sales efficiency.

• Responsible for delivering category targets by purchasing the relevant merchandise at the right price, time, quantity, and on trend styles according to open-to-buy budget while maintaining the right inventory months to carry and product line range, arranging and ensuring the best terms with suppliers for the benefit of the company and its customers.

Duties:

• Merchandise Planning and Management
• Inventory Management
• Vendor Management
• Store Visit and Market Check
• New Store Opening
• Team Development
• Category Management

• Assist in product research and sourcing
• Adapt to company’s policies and procedures
• Become knowledgeable about products needed by customer
• Engage & connect with suppliers in expanding company's network, conduct calls, and follow-up on leads
• Identify customer needs, in-depth research on products and qualify inquiries
• Assist with identifying and building strategic territory relationships, and follow up with existing supplier quotations
• Strong concentration and organization skills required

• Identify and research potential suppliers - responsible for researching and identifying potential suppliers for the organization's needs.
• Manage supplier relationships - manage relationships with existing suppliers and negotiate contracts and pricing.
• Develop procurement strategies - develop procurement strategies that ensure the organization's needs are met while minimizing costs and risks.
• Source and purchase goods and services - source, and purchase goods and services required by the organization, including negotiating contracts and pricing.
• Ensure compliance with procurement policies and regulations - ensure that all procurement activities comply with organizational policies and regulations.
• Manage procurement records and data - maintain accurate records of procurement activities and use data to inform procurement decisions.
• Manage procurement budget - manage the procurement budget, including forecasting costs and implementing cost-saving strategies.
• Coordinate with other departments - coordinate with other departments, such as finance, accounting, and legal, to ensure that procurement activities align with organizational goals and objectives.
• Conduct market research - conduct market research to identify trends, opportunities, and risks related to the procurement of goods and services.
• Evaluate supplier performance - evaluate supplier performance to ensure that they meet quality, delivery, and service level requirements.

Secondary Responsibilities

Purchasing

1. Prepares purchase orders and send copies to suppliers and to department originating requests.

2. Maintains complete database of all suppliers with contacts and accreditation documents.

3. Expands supplier database.

4. Compares prices, specifications, and delivery dates in order to determine the best bid among potential suppliers. Conduct canvassing from at least 3 suppliers who could provide the lowest price and acceptable product and service quality with supporting documents.

5. Conducts background check of suppliers.

7. Negotiates for lower cost of all materials, supplies, etc. for purchasing.

8. Ensures proper recording/orderly filing of each transaction.

9. Obtains reasonable payment terms.

10. Ensures that purchases are duly accounted for by personally checking the deliveries of the equipment/materials/supplies.

11. Checking shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

12. Locates suppliers, using sources such as catalogs and the internet, and interview them to gather information about the products to be ordered.

13. Determines if inventory of quantities is sufficient for needs, ordering more materials when necessary.

14. Responds to customer and supplier inquiries/other concerns.

15. Contacts supplier in order to schedule or expedite deliveries and to resolve shortage, missed or late deliveries, and other problems.

16. Reviews requisition orders in order to verify accuracy, terminology, and specifications.

17. Branch opening kit/equipment purchase.

18. Monthly costing report of all the purchased orders for Commissary Department.

19. Creates new product costing based on supplier’s cost and submit it to Accounting and Finance Manager for final product costing.

The Procurement Specialist is responsible for managing the procurement process to ensure that the organization acquires goods and services at the best possible value. This role involves sourcing suppliers, negotiating contracts, managing supplier relationships, and ensuring compliance with procurement policies and procedures.

Supplier Management:

• Identify and evaluate potential suppliers based on quality, cost, and delivery capabilities.
• Negotiate contracts, terms, and pricing with suppliers.
• Develop and maintain strong relationships with key suppliers.

Procurement Process:

• Create and issue purchase orders and ensure timely delivery of goods and services.
• Monitor and track orders to ensure accurate and timely fulfillment.
• Manage inventory levels and reorder points to avoid stockouts or excess inventory.

Contract Management:

• Draft, review, and negotiate supplier contracts and agreements.
• Ensure all procurement activities comply with organizational policies and legal requirements.
• Monitor contract performance and address any issues or disputes.

Market Analysis:

• Conduct market research to identify trends and new suppliers.
• Analyze pricing, quality, and market conditions to make informed purchasing decisions.

Reporting and Documentation:

• Maintain accurate records of procurement activities, including supplier information, purchase orders, and contracts.
• Prepare and present reports on procurement activities, cost savings, and supplier performance.

Collaboration:

• Work closely with internal departments to understand their procurement needs and requirements.
• Coordinate with finance and accounts teams to ensure timely payment of invoices.

A procurement specialist facilitates purchases from outside suppliers to keep a business running. Their primary responsibilities include researching key suppliers, negotiating purchase agreements, and ensuring all products and materials meet company standards.

A Category Buyer is responsible for the supply of goods within one particular purchasing category of a business. Answerable to category managers and other senior figures within the company, category buyers have a great deal of responsibility – they are vital components of the procurement department.

• Develop and execute media strategies to enhance client visibility and engagement.
• Collaborate with creative teams to produce compelling content for diverse platforms.
• Analyze market trends and audience data to optimize media campaigns.
• Manage relationships with media outlets and external partners.
• Monitor and report on campaign performance metrics.

• Monthly media planning and channel strategy (output: Media plan with KPIs and creative guidelines.
• Monthly media implementation including set-up and optimization across all channels activated (output: demo links for going live).
• End week performance tracking (output: summary report only via email or viber)
• Weekly formal wrap-up reporting with results, learnings and action steps (output: PowerPoint and excel reports)

Your Role:

You will be responsible for managing the execution and quality assurance of social media campaigns across platforms like Meta, Pinterest, and TikTok.

What you will you do:

• Conduct QA for campaigns to ensure all data matches the ticket IO and campaign setup.
• Perform weekly or mid-reporting for all active campaigns.
• Prepare and set up wrap report templates, allowing campaign managers to review and optimize before submission.
• Handle multiple campaigns, with an average of 5-8 per week, and up to 25 during peak seasons.
• Ensure accurate data reporting and campaign optimization with a focus on continuous improvement.

• Materials Buyer/Planner is responsible for identifying and procuring the goods and services that an organization requires.
• Perform cost management to identify areas of potential cost reduction and analyze the impact of pricing changes for goods and services
• Identify and determine the purchasing needs of the organization
• Work with Scoping and Production to forecast demand and evaluate inventory levels, and take orders from within the organization
• Negotiate with Suppliers
• Source materials using knowledge of current inventory levels for needed materials
• Assist in the receipt of purchased materials and services, and keep detailed records of purchases and stocks
• Create Purchases orders using defined purchasing protocols
• Carefully monitor deliveries and any past due shipments
• Build relationships with suppliers and manage their performance
• Conduct routine supplier business reviews, evaluating supplier performance and compliance
• Other duties as needed

Who We're Looking For

You’re a skilled Meta Media Buyer with a focus on direct response campaigns. Your expertise lies in planning, executing, and optimizing high-budget campaigns across Meta platforms, with a proven ability to manage monthly ad spends of $100,000 or more.

You’re adept at scaling campaigns, driving conversions, and delivering exceptional ROI. Your innovative mindset and strategic approach to testing new ideas set you apart as a key driver of campaign success.

You thrive in fast-paced, high-stakes environments. Managing multiple accounts with complex objectives is where you shine, ensuring campaigns are executed flawlessly while meeting or exceeding KPIs. Your strong collaboration skills and data-driven mindset enable you to work seamlessly with creative, technical, and account management teams to align strategies and produce outstanding results.

You’re a creative thinker and analytical problem-solver. Balancing technical expertise with creative collaboration, you excel at crafting compelling ad content, leveraging audience insights, and implementing cutting-edge strategies to optimize performance.

What You’ll Do

Campaign Strategy and Execution

• Plan and manage paid media campaigns across Meta platforms with budgets of $100,000+ per account.
• Develop tailored strategies for conversions, retargeting, prospecting, dynamic ads, and awareness campaigns.
• Implement advanced audience strategies using lookalike models, exclusions, and interest-based targeting.
• Utilize Meta’s Conversion API and Pixel for accurate tracking and optimization of performance metrics.
• Scale campaigns effectively while ensuring alignment with ROI and KPI goals.

Sandbox Testing and Innovation

• Allocate 10% of each account’s budget for testing new strategies, creatives, and audience segments.
• Experiment with innovative ad formats, targeting approaches, and messaging angles.
• Analyze test results to identify actionable insights and integrate successful strategies into live campaigns.

Creative Collaboration

• Collaborate with creative teams to produce high-impact ad content, including video ads, carousels, and Instant Experiences.
• Provide detailed creative briefs informed by data and performance insights.
• Partner with designers and copywriters to develop compelling messaging and visuals tailored to target audiences.

Performance Analysis and Reporting

• Monitor key metrics such as ROAS, CPA, CTR, and CPM to inform real-time optimizations.
• Conduct A/B testing to refine targeting, messaging, and creative elements.
• Deliver detailed reports on campaign performance, including actionable recommendations for improvement.
• Present performance updates and post-campaign analyses to internal teams and clients.

Budget Management

• Strategically allocate and optimize ad spends across accounts to maximize performance.
• Monitor testing budgets and ensure alignment with overall campaign objectives.
• Forecast future spending needs based on historical data and trends.

Collaboration and Communication

• Serve as the primary liaison between account management, creative, and technical teams.
• Provide clear updates to stakeholders on campaign progress, challenges, and optimizations.
• Partner with clients to align on goals, strategies, and creative direction.

Industry Expertise

• Stay up-to-date with Meta’s algorithm changes, platform updates, and new advertising features.
• Explore emerging trends and best practices to keep campaigns innovative and effective.

• Family and company driver
• Available at any time
• Fit for work
• Can drive both manual and automatic vehicles
• Knowledgeable about vehicles

Receive and Track Buyer Inquiries

• Monitor incoming inquiries from potential buyers regarding companies listed for sale.

• Receive email notifications of buyer inquiries and ensure they are recorded in the CRM (Sydney).

Send and Manage NDA Process

• Ensure an NDA (Non-Disclosure Agreement) is sent to the buyer for signature.

• Verify and track signed NDAs in the CRM.

Distribute Confidential Business Review (CBR)

• Send the Confidential Business Review (CBR), a 30–40-page document providing detailed information about the business, to buyers after NDA is signed.

Follow-up on Buyer Interest

• Follow up with buyers a few days after sending the CBR to gauge interest.

• Offer to schedule calls with the broker if the buyer shows continued interest.

• Conduct follow-ups via phone calls, emails, or text messages as needed.

Collaborate with Agents

• Initially, work with two agents and the client, maintaining separate login credentials in Sydney based on the assigned agent.

• Track time spent supporting each agent for accurate billing.

As a Buyers Agent Admin with VTiger CRM Automations and Development Experience, you will assist with the customisation and automation of our current VTiger cloud software CRM. This role offers the opportunity to develop various software programs aimed at improving the company's efficiency.

Key Responsibilities

• Support the customisation and automation of the current VTiger cloud software CRM to enhance company operations.
• Leverage expertise in VTiger CRM to code, customise, and automate features for improved functionality.
• Assist in developing and implementing new software programs to boost organisational efficiency.
• Utilise coding skills to streamline processes and ensure seamless integration of new software solutions.
• Collaborate on software development projects to address specific company needs and improve overall performance.