AllForU is a Singapore youth marketing tech company. We are looking to expand our admin team. We are hiring detailed oriented admins who are confident of ensuring our administrative are upkeep and are proficient in both spoken and written English which will be used on a daily basis.

We are looking for professionals with at least 1 years of working experience. However, Final-year university student and fresh graduate are welcome to apply as well.

Benefits:

- Work from home role

- Full time - Monday to Friday, 9am to 6.30pm

- We honor Philippines Holidays

- Direct report to CEO

Your main responsibilities may include but are not limited to:

• Data Quality & Accuracy Operations: Work heavily on electronic records, which can involve data research; (sorting, reviewing and cleaning) data entries; and approving data entries to ensure data quality and accuracy standards are achieve. You will need to adjust your work schedule accordingly to the events needed to support.
• Improve Revenue Through Data: Analyse data quality trends that impact the company’s revenue and develop solutions that resolve/enhances it. Creating reports that detail data quality issues and solutions for senior leadership
• Resolve Data-Quality Issues: Resolve issues surrounding bad data. Outreach and provide immediate support and responses to stakeholders that provided bad data to resubmit correct data.
• Maintain In-app Service & Rewards Inventory: Maintain, research and implement new digital inventories within Eunico App: missions, quest, rewards and user management.
• International Team: Working closely in an english-speaking environment with a cross-functional global team across Singapore, Philippines and Myanmar. Reporting directly to Senior Sponsorship Executive and CEO.
• Create post for our instagram and telegram accounts 

If you believe you have what it takes, please submit your application through this job form and we will get back to you asap. Please copy and paste the link below in your browser.

USE JOB CODE : 202

Only shortlisted candidates will be contacted.

Executive Virtual Assistant Needed!

Are you an experienced administrative professional with 2+ years in the field?

We're hiring! The ideal candidate is an expert in spreadsheets, excels at research, drafts excellent emails, and is proficient with ChatGPT and Claude.

You must be a leader with a take-charge personality who can work independently after receiving instructions.

If you’re ready to take charge, apply today!

• Managing financial records and assisting in budget preparation.
• Overseeing daily operations to ensure efficiency.
• Collaborating with cross-functional teams to optimize processes.
• Providing analytical support for financial decision-making.
• Assisting in compliance and reporting requirements.

The Administrative Manager is responsible for overseeing daily office operations, ensuring that administrative functions are carried out efficiently and effectively. The role involves managing staff, coordinating office activities, handling budgets, and ensuring that company policies and procedures are followed. The Administrative Manager will also work closely with other departments to streamline workflows and provide support where necessary.

• Support daily operations by managing schedules, communications, and documentation.
• Greet visitors and manage front-desk activities, creating a welcoming environment.
• Manage office supplies inventory and place orders as needed.
• Assist in preparing reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
• Support office operations and maintenance, coordinating with vendors and building management.
• Maintain records and databases with personnel, financial, and office data.(ex.salary, contract, NTE,dismisal)
• Perform other administrative tasks as needed to support the office team.

specializes in consultancy and management services, focusing on improving business processes and organizational efficiency for diverse clients.

About the Role

We are seeking a dedicated and organized Administrative Accounting Staff to join our team at ABS FACADE INT. OPC in Iloilo Western Visayas. This full-time role will be responsible for providing administrative and accounting support to ensure the smooth operation of the organization.

What You'll Be Doing

• Handling written and verbal communication with the executive's clients, vendors and internal contacts
• Managing basic office tasks like filing, printing, reporting, and emailing
• Scheduling meetings, tasks, and appointments, and providing reminders
• Planning and organizing domestic and international travel
• Planning, coordinating, and carrying out tasks, setting deadlines, and managing team members
• Managing multiple schedules and task lists, and maintaining business records
• Ensuring information is accurate and up-to-date
• Maintaining discretion and confidentiality with access to sensitive company information
• Developing and maintaining an efficient filing system
• Prepare reports and presentations as needed for senior management
• Maintaining accurate financial records and ensuring compliance with company policies and procedures
• Assisting with the preparation of financial reports and documentation
• Working on special projects, and scheduling client appointments
• Collaborating with cross-functional teams to ensure the smooth operation of the business
• Processing invoices, payments, and other financial transactions
• Supporting the accounting team with various tasks as needed

• Manage office supplies inventory and place orders as necessary.
• Provide administrative support to ensure efficient operation of the office.
• Support team members and executives with daily clerical tasks.
• Plan meetings and take detailed minutes as needed.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system for important and confidential company documents.
• Answer and direct phone calls in a polite and friendly manner.
• Welcome visitors and direct them to the appropriate departments or individuals.
• Maintain strong relationships with vendors and suppliers to ensure smooth procurement processes.
• Contribute to team effort by accomplishing related results as needed.

Join us at Super Candy Corporation, a leader in the Manufacturing & Industrial Supplies & Services industry, providing quality and innovative products globally.

We are seeking a competent Administrative Assistant to provide administrative support in a well-organized and timely manner. The ideal candidate will work on a variety of tasks related to our office operations and support our team.

• Handles clerical tasks such as filing, generating reports and scheduling of meetings.
• Attends and responds to all administrative requests and inquiries.
• Handle incoming and outgoing communications, including emails and phone calls.
• Coordinate with account executives and/or production department of specifications and formulation of best fit estimates.
• Prepare job orders.
• Entertain queries related to quotations.
• Set up cost monitoring and reporting systems and procedures.
• Employ systematic filing system for purchase as well as job orders.
• Ensure that job orders and other production documents are properly monitored, checked, and recorded.
• Performs other related tasks that may be assigned from time to time.

Pay: Php18,000.00 - Php20,000.00 per month

Support Claims Processing and Documentation:

• Assist in processing claims by reviewing and organizing documentation, verifying information, and ensuring completeness.
• Prepare and submit claims documentation to insurers or relevant parties as needed.
• Track claim progress and follow up with relevant stakeholders to ensure timely resolution.

Collaboration with Insurance Providers:

• Communicate and collaborate with insurance providers to resolve claim issues, obtain necessary approvals, and follow up on claim statuses.
• Ensure that all insurance-related documentation is completed and submitted in accordance with provider guidelines.
• Work with insurance providers to ensure claims are processed accurately and efficiently.

Collaboration with the Repair Team:

• Coordinate with the repair team to ensure that repair estimates, job orders, and claims processing are aligned.
• Ensure that repair details and job orders are correctly documented for claims submission.
• Work closely with the repair team to manage and track repair status, ensuring claims are processed promptly and efficiently.

Administrative Support:

• Manage office documentation and records related to claims, expenses, and general administration.
• Handle incoming calls and emails, responding to client inquiries and routing requests as needed.
• Maintain organized records and filing systems to ensure easy access and retrieval of documents.

Financial Support and Petty Cash Management:

• Manage petty cash transactions, record expenses, and replenish funds as necessary.
• Assist with processing accounts receivable (AR) and accounts payable (AP) by recording transactions and ensuring documentation is accurate.
• Prepare expense reports, assist with job order tracking, and help monitor the budget for repairs and claim-related expenses.

Inventory and Supplies Management:

• Track office and repair inventory to ensure adequate supplies are available for daily operations.
• Coordinate with suppliers and handle purchase orders as necessary for office and claims-related supplies.

Coordination with Internal Teams:

• Support the claims and operations teams by providing updated information and assisting with additional documentation as required.
• Collaborate with colleagues on handling job orders and coordinating schedules for claims processing.

Office Secretary Duties:

• Perform general clerical tasks such as data entry, filing, and document management.
• Manage and organize office records, documents, and correspondence.
• Handle incoming and outgoing communications, including phone calls and emails.

Government Licensing:Assist in the application and renewal of necessary government licenses and permits.

• Maintain up-to-date knowledge of relevant regulations and compliance requirements.
• Ensure all licenses and permits are in compliance with government standards.

SEC Registration:Prepare and submit documents for SEC (Securities and Exchange Commission) registration.

• Monitor and track the status of SEC filings and registrations.

Property Registration:

• Manage the registration and documentation of company-owned or leased properties. Ensure compliance with property registration regulations and deadlines.
• Maintain accurate property records and documents.

Administrative Support:

• Provide administrative support to executives and management as needed. Assist in preparing reports, presentations, and other documents.
• Help maintain an organized and efficient office environment.

Purchasing Duties:

• Source and evaluate suppliers, negotiate contracts, and manage relationships with vendors

PhilGEPS Monitoring:

• Regularly monitor PhilGEPS for relevant procurement opportunities and updates for reporting.

• Managed and coordinated calendars for executives or departments, ensuring efficient scheduling of meetings and events
• Organized and maintained both digital and physical files, ensuring data confidentiality
• Handled basic office duties, such as answering phones, greeting visitors, and managing office supplies inventory
• Assisted in preparing presentations, documents, and reports using software like Microsoft Office or Google Suite
• Coordinated travel arrangements and itineraries for staff
• Processed expense reports and managed petty cash
• Facilitated internal and external communication, including drafting emails and memos
• Supported team projects and assisted with event planning
• Entered data accurately into company-specific software or databases
• Liaised between departments or teams, ensuring effective communication and workflow

Can do excel monitoring, willing to go around and do errands like banking, buying food, buying supplies.

• Some of the admin stuff
• follow up collection
• prepare billings 
• procure basic construction supplies online
• coordinate with stakeholders for updates that I need

• Monitoring daily communications and answering any queries.

• Preparing statutory accounts.

• Ensuring payments, amounts and records are correct.

• Working with spreadsheets, sales and purchase ledgers and journals.

• Recording and filing cash transactions.

The Administrative Assistant provides essential administrative support to ensure the smooth operation of the department. This role involves managing schedules, handling communications, organizing files, and performing various clerical tasks.

• Office Support:
• Answer and direct phone calls, take messages, and respond to inquiries.
• Greet visitors and ensure they are directed to the appropriate department or individual.
• Maintain and update office filing systems (both physical and electronic).
• Handle mail and deliveries, ensuring timely distribution and response.
• Document Management:
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Organize and maintain office supplies and inventory.
• Create and maintain spreadsheets, databases, and reports.
• Communication:
• Assist with internal and external communication, including email correspondence, phone calls, and memos.
• Project Coordination:
• Assist with special projects as needed, including student dismissal monitoring, ushering in school activities etc.

• Manage schedules, appointments, and correspondence.
• Assist with document preparation and data entry.
• Coordinate meetings and events.
• Maintain office supplies and records.
• Provide customer support and address inquiries.